Chelle Smith Email & Phone Number

Houston, TX, US

Houston, TX

Houston, Texas, United States

Houston, Texas Area

Responsible for the general administrative support for managing office(s) or group of sales/client facing professionals. Maintains the organization brand to develop and produce marketing materials such as proposals, presentations and communication materials. Performs medium to complex administrative support activities and provides functional advice when.

Houston, Texas Area

• Collaborative Clinical Research Solutions has been engaged to establish a central clinical trials office and highly effective, streamlined operating platform for multi-institutional clinical and translational research..
• Completes a broad variety of administrative tasks for the President including significant calendar, travel and meeting management; and assisting the President in composing correspondence, dashboard reports, PowerPoint.
• Participates in the drafting and maintenance of the central clinical trials office's standard and administrative operating procedures manual.
• Manages business unit budget and expenses.
• Supports on-boarding of newly hired employees and consultants. Serves as a resource to other team members toward achieving strategic goals and meeting time-sensitive deadlines.

Galveston, TX

• Contract position with UTMB Health, Galveston. I supported the executive vice president / chief business and finance officer, provided a broad range of highly responsible administrative services to guide the executive.
• Responsible for daily calendar / meeting attendance for the executive
• Processed domestic travel for EVP
• Screened incoming calls and correspondence and respond independently when possible. Responded to all inquiries and complaints immediately.
• Organized meetings and events by arranging facilities and caterers, including issuing information and invitations.

Houston, Texas Area

• Coordinated the efforts of the University of Texas Systems Engineering in Healthcare Initiative, by supporting the Health Affairs Fellow in Systems Engineering. This included set up and determining meeting dates for.
• Assisted in designing, directing, implementing, and evaluating the systems engineering initiative.
• Supported special projects related to the development of systems engineering-related training and implementation.
• Managed program to assure compliance with goals and objectives; expenditures and assures documentation of funds allocated/granted for the program administration.
• Interacted with faculty/staff in designing and coordinating curriculum materials. Responsible for the availability of space, tools, and other requirements associated with the training sessions and conference.
• Oversee the development of published materials.

Houston, Texas Area

• Offered dedicated support to Director of Quality Measurement and Engineering, Project Managers, and Staff Engineers in the Office of Performance Improvement by conducting research, crafting presentation materials, and.
• Responsible for daily calendar / meeting attendance for the executive
• Arranged complex and detailed travel plans and itineraries; compiled documents for travel-related meetings, as well as preparing the expense reports upon traveler’s return.
• Organized programs, events, meetings or conferences by arranging facilities and caterers, including issuing information and invitations.
• Mentored and provided back up to two administrative assistants within the departments of Quality / Industrial Engineering and Clinical Operations Informatics.
• Provided back up and support to the Operations Manager within The Office of Performance Improvement

Houston, Texas Area

• Offered dedicated support to two directors within the Perioperative Enterprise Division. Supported the Director of Main Operating Room Nursing as well as the Operations Director for the department. Provided.
• Responsible for daily calendar / meeting attendance for the two executives
• Prepared confidential correspondence, reports and other complex documents. Typed memos, payment requests and other department forms and documents.
• Arranged complex and detailed travel plans and itineraries; compiled documents for travel-related meetings, as well as preparing the expense reports upon traveler’s return.
• Organized programs, events, meetings or conferences by arranging facilities and caterers, including issuing information and invitations.
• Prepared agendas and minutes for meetings as requested.

Galveston, TX

• Contract position with UTMB Galveston. Streamlined office operations for marked productivity gains, creating standardized documents, highly accessible filing system, and detailed Outlook database storing client/vendor.
• Increased efficiency through producing office standard documents for invoices, contracts, company letterhead, and business cards.
• Recognized for financial acumen, successfully managing AP/AR, invoicing, and vendor accounts, conducting due diligence and reconciliations, and creating targeted reports.
• Offered dedicated service to clients/vendors, and continually identified new opportunities.
• Responsible for all shipping and receiving of the department. This included web-based scheduling and detailing of shipments going out or coming into the department.
• Tracked purchase orders both through the corporate website portal and locally for credit card purchases. Along with this duty came the task of reconciling the monthly billing statements from the hospital, vendors and.

Galveston, TX

• Main focus was daily front office activity for a real estate office consisting of 35 independently contracted realtors.Key accomplishments included:
• Customer service, receptionist of multi-line phone system, faxing, scanning and emailing of documents and contracts, word processing, maintaining website entries for office website as well as the multiple listing.
• Front line in the new hire process. Assisted them with their new hire paperwork, schedule of new hire training and basic orientation of the office location for agents and trained new staff members myself.
• Responsible for all the secretarial duties for 35 sales agents. These duties included entering and maintaining listings on three websites, researching tax and zoning information, proofreading contracts and.
• Responsible for calculation of the sales agent’s commission disbursements and checks for closing of properties.

Bachelor Of Science - Bs, Criminal Justice/Police Science

Activities and Societies: Sigma Kappa Sorority

Bachelor’S Degree, Criminal Justice And Corrections

Activities and Societies: Sigma Kappa Sorority, Criminal Justice Club, Psychology Club