Chelle Smith Email & Phone Number

Houston, Tx, Us

Houston, Tx

Houston, Texas, United States

Houston, Texas Area

Responsible for the general administrative support for managing office(s) or group of sales/client facing professionals. Maintains the organization brand to develop and produce marketing materials such as proposals, presentations and communication materials. Performs medium to complex administrative support activities and provides functional advice when needed. ESSENTIAL DUTIES AND RESPONSIBILITIES - Produces marketing materials and maintains website listings for sales professionals. To include: Campaign Logic eblast, Tour Books and Professional Profiles, etc. - Creates standard listing and commission agreements; coordinates non-standard listing creation, facilitates requests and approvals with sales/client facing professionals and legal department; in coordination with other department team(s), maintains and tracks listing(s) and commission agreement(s). Ensures client receives executed copy. - Maintains internal and external databases such as Sales Force.com, etc. - In coordination with other department team(s), facilitates the listing process to include: creating marketing budget, monitor expiration dates, add/remove signs, maintain Confidentiality Agreements and provides client status reports. - Coordinates/compiles market and property research to include: tax reports, aerials/maps, demographics, traffic counts, etc. - Coordinates the creation of press releases, client sponsored or sales/client facing professional events, social media feeds and obtains owner, Marketing Manager and Managing Director approvals for same as/when needed. - May participate and obtain required certifications to include: national Marketing/web calls, web certification, local specialty meetings and line of business calls. - Miscellaneous duties may include: prepares vouchers when listings are complete, expense reports and submittals. Completes broker pipeline report to assist in managed brokerage(DH). - Fields incoming calls for sales/client facing professionals as needed

Houston, Texas Area

Collaborative Clinical Research Solutions has been engaged to establish a central clinical trials office and highly effective, streamlined operating platform for multi-institutional clinical and translational research. The Network office serves as a conduit for academic researchers, biotechnology and pharmaceutical companies seeking to increase the pace of their clinical development.Key accomplishments include:•Completes a broad variety of administrative tasks for the President including significant calendar, travel and meeting management; and assisting the President in composing correspondence, dashboard reports, PowerPoint presentations, social media announcements, and other executive materials and special projects.•Participates in the drafting and maintenance of the central clinical trials office's standard and administrative operating procedures manual.•Manages business unit budget and expenses.•Supports on-boarding of newly hired employees and consultants. Serves as a resource to other team members toward achieving strategic goals and meeting time-sensitive deadlines.

Galveston, Tx

Contract position with UTMB Health, Galveston. I supported the executive vice president / chief business and finance officer, provided a broad range of highly responsible administrative services to guide the executive, the leadership team, and the department.Key accomplishments included:•Responsible for daily calendar / meeting attendance for the executive•Processed domestic travel for EVP•Screened incoming calls and correspondence and respond independently when possible. Responded to all inquiries and complaints immediately.•Organized meetings and events by arranging facilities and caterers, including issuing information and invitations.

Houston, Texas Area

Coordinated the efforts of the University of Texas Systems Engineering in Healthcare Initiative, by supporting the Health Affairs Fellow in Systems Engineering. This included set up and determining meeting dates for steering committee, including onsite meetings at each of the six University of Texas Healthcare Institutions. Responsible for the accepting of abstract submissions for grant funding as well as presentations at the annual conference. This included communication between the steering committee and grant recipients, as well as drafting quarterly updates for the University of Texas Health Affairs office. Lead the annual conference sub-committee. Responsibilities included logistics, speaker recruitment, budget and financial awareness, travel and reimbursement. Performed the duties of Sr. Administrative Assistant to the Director, Quality Measurement and Engineering simultaneous to this position.Key accomplishments included:•Assisted in designing, directing, implementing, and evaluating the systems engineering initiative.•Supported special projects related to the development of systems engineering-related training and implementation.•Managed program to assure compliance with goals and objectives; expenditures and assures documentation of funds allocated/granted for the program administration.•Interacted with faculty/staff in designing and coordinating curriculum materials. Responsible for the availability of space, tools, and other requirements associated with the training sessions and conference.•Oversee the development of published materials.•Assisted in the recruitment and on-boarding of interns and sabbatical recipients.

Houston, Texas Area

Offered dedicated support to Director of Quality Measurement and Engineering, Project Managers, and Staff Engineers in the Office of Performance Improvement by conducting research, crafting presentation materials, and collaborating with multiple departments in improving overall quality and efficiency. Communicated regularly with clients, vendors, and contractors, scheduling meetings and addressing concerns. Processed state/professional registrations. Championed top-tier documentation standards, and developed fee proposals. Prepared expense reports, conducted reconciliations, and resolved discrepancies. Excelled within demanding environment, successfully balancing staff and client needs, and utilizing technical skills spanning Microsoft Publisher and MS Visio, as well as MS PowerPoint and MS Excel.Key accomplishments included:•Responsible for daily calendar / meeting attendance for the executive•Arranged complex and detailed travel plans and itineraries; compiled documents for travel-related meetings, as well as preparing the expense reports upon traveler’s return.•Organized programs, events, meetings or conferences by arranging facilities and caterers, including issuing information and invitations.•Mentored and provided back up to two administrative assistants within the departments of Quality / Industrial Engineering and Clinical Operations Informatics.•Provided back up and support to the Operations Manager within The Office of Performance Improvement•Responsible for monthly reconciliation of funds for each of several cost centers.•Procurement card holder for the department, responsible for monthly reconciliation of expenses.

Houston, Texas Area

Offered dedicated support to two directors within the Perioperative Enterprise Division. Supported the Director of Main Operating Room Nursing as well as the Operations Director for the department. Provided administrative support to the Perioperative executives in a variety of capacities including telephone coverage, photocopying, mail handling, supplies control, processing of letters/correspondence, maintaining files, events/meeting planning, arranging travel plans and report generation.Key accomplishments included:•Responsible for daily calendar / meeting attendance for the two executives•Prepared confidential correspondence, reports and other complex documents. Typed memos, payment requests and other department forms and documents.•Arranged complex and detailed travel plans and itineraries; compiled documents for travel-related meetings, as well as preparing the expense reports upon traveler’s return.•Organized programs, events, meetings or conferences by arranging facilities and caterers, including issuing information and invitations.•Prepared agendas and minutes for meetings as requested.•Managed inventory of office supplies, kitchen supplies, business cards, letterhead and other printed materials.

Galveston, Tx

Contract position with UTMB Galveston. Streamlined office operations for marked productivity gains, creating standardized documents, highly accessible filing system, and detailed Outlook database storing client/vendor information. Optimized billing processes, resolved delinquent accounts, and utilized PeopleSoft Procurement system expertise in tracking AR/AP, profits, and overhead.Key accomplishments included:•Increased efficiency through producing office standard documents for invoices, contracts, company letterhead, and business cards.•Recognized for financial acumen, successfully managing AP/AR, invoicing, and vendor accounts, conducting due diligence and reconciliations, and creating targeted reports.•Offered dedicated service to clients/vendors, and continually identified new opportunities.•Responsible for all shipping and receiving of the department. This included web-based scheduling and detailing of shipments going out or coming into the department.•Tracked purchase orders both through the corporate website portal and locally for credit card purchases. Along with this duty came the task of reconciling the monthly billing statements from the hospital, vendors and credit card companies.

Galveston, Tx

Main focus was daily front office activity for a real estate office consisting of 35 independently contracted realtors.Key accomplishments included:•Customer service, receptionist of multi-line phone system, faxing, scanning and emailing of documents and contracts, word processing, maintaining website entries for office website as well as the multiple listing service websites.•Front line in the new hire process. Assisted them with their new hire paperwork, schedule of new hire training and basic orientation of the office location for agents and trained new staff members myself.•Responsible for all the secretarial duties for 35 sales agents. These duties included entering and maintaining listings on three websites, researching tax and zoning information, proofreading contracts and correspondence, preparing articles for newsletter and production of newsletter as well as producing brochures for the listed homes.•Responsible for calculation of the sales agent’s commission disbursements and checks for closing of properties.

Bachelor Of Science - Bs, Criminal Justice/Police Science

Activities and Societies: Sigma Kappa Sorority

Bachelor’S Degree, Criminal Justice And Corrections

Activities and Societies: Sigma Kappa Sorority, Criminal Justice Club, Psychology Club