E S Email & Phone Number

Central Station - Brisbane

Program Office - Information Division

Provide training and advice to project managers on Primavera project management applicationProvide project managers and teams on completing and approving Primavera timesheets Provide advice on Project Governance (PfMM) and Project Methodology (PMM) used within the DivisionDraft a variety of project Reports on behalf of the project manager to enable them to achieve project deadlinesReview status reports prior to submission and update the dashboards in PrimaveraGenerate Billing Advices in Lotus Notes ISB Billing application as requested by project managersGenerate monthly Billing Reports using SAPGenerate project accruals report and journal project costs Raise awareness regarding Resource allocations – Under and Over allocations Coordinate Timesheet approvals and apply actuals to the projects Monitor and analyse project schedules for deviations and advise project managers on project variation requirements Monitor and raise awareness of project cost, resources and schedules against projects baselinesCoordinate and conduct end of project phase Gate Check meetings with project managers (Project Governance) to enable projects to move to next phase or close.Update project Risk and Issues Register on behalf of the project managersCapture the minutes and actions at project team meetings to ensure all actives are carried out in a timely mannerMonitor and process Reporting & Performance Management Project (RPM) Support email requestsCapture email trail of RPM Support requestsUpdate RPM user databaseGenerate draft Business Cases for project resourcesCarry out closure process for resources when leaving a projectProvide support with coordinating project relocationsEnsure office equipment is maintained and accessible

Various Projects

Coordinated and chaired team meetingsCreated and accurately reconciled monthly and weekly project finance reports using SAPReconciled and processed partner invoices accurately and in a timely manner Provided training to new resources in the use of CATS timesheets and other applicationsUpdated and maintained risk and issues register – initiated and coordinated meetings with staff to ensure risks and Issues were up to date and accurate.Drafted Projects Monthly Status ReportsProvided departmental and project advice to project resources and stakeholdersCaptured minutes & actions and prepare required documentation for project meetingsUpdated Key Performance Indicators register and save to DMS (Document Management System)Collated and tracked deliverable documents and saved to DMS Developed project related documents using Visio, PowerPoint, Excel and MS Word including the Business Requirements SpecificationCreated and maintained risk and issues register – initiated and coordinated meetings with staff to ensure risks and Issues were up to date and accurate.Coordinated and processed staff & consultants timesheets and reconcile contractor invoicesPrepare contractor, contracts for renewal Developed and maintained the program’s intranet site Provided Lotus Notes intranet development training to colleaguesCreated and updated governance calendar Coordinated workshops from start to finish Coordinated set up of workstations for the team

Provided secretarial support to the General Manager/Executive Director Raised awareness of urgent matters with the General Manager and Executive DirectorOrganised meetings, prepare agendas and record and distribute minutesProvided administrative support to the teamScreened and prioritised emails and phone calls for General Manager and delegated tasks to senior management on behalf of the General ManagerCoordinated travel, accommodation and related documentsPrepared routine correspondence via email and memorandumLiaised with executive managers and other senior staffPrepared presentation material Filing of all documents tabled at meetings in accordance to Policy and ProcedureCoordinated workshops and conferences

Redcliffe / Caboolture Queensland

Minute taking for SCAN team meetings and business meetings (strictly confidential)Prepared routine correspondence via email Coordinated meeting attendance - both internal and externalProvided training and advice to SCAN core members and DChS staff in relation to use of electronic forms for SCAN documentation Provided mentoring to new SCAN Administration OfficersLiaised with staff and core members of the SCAN meetingsMaintained and compiled electronic register (statistics) of information of cases presented to SCAN for monthly reporting.Filed of all documents tabled in accordance to Policy and ProcedureImplementation of administrative systems to complement the SCAN Team, in compliance with the Interagency Policy and Procedures for SCANProvision of administrative support for the SCAN Team, individual members and also SCAN CoordinatorPreparation of venue and catering for SCAN Meetings and Business Meetings

Bribie Island Qld

Provide customer service at front counter Using Photoshop and MS Word, I prepared display cards to contain photos and description of properties for saleCoordinated, prepared and submitted weekly advertisements for the local newspaperPrepared contracts of sale documentation for signing and submittingUploaded property advertisements to the internetPrepared and submitted funds for bankingCoordinated incoming and outgoing mailCoordinated and maintained stationary levels for the office