Jessica Lawrence Email & Phone Number

Raleigh, North Carolina, United States

Raleigh, North Carolina, United States

Temp assignments that include answering phones, greeting visitors, and doing light administrative tasks.

Raleigh, North Carolina, United States

I was recently affected by a budget cut/layoff, which has been an emotional and stressful experience. Despite the challenges, I'm trying to stay positive and actively seeking a new position that values a great culture. I'm optimistic about the opportunities that lie ahead and would appreciate it if you could let me know if you come across any on-site or remote executive assistant roles that might be a great fit for me.

Raleigh, North Carolina, United States

Assistant to the Technical Director, Director of Design, and Director of Operations• Act as the point of contact among executives, employees, clients, and other external partners • Manage executives' email, calendars, and day-to-day activities • Schedule meetings and coordinate appointments• Assist with the filling out of time sheets and preparing expense reports • Make travel and accommodation arrangements for executives and other senior members of the firm • Answer, screen, direct phone calls and distribute correspondence on behalf of executives• Assist with the maintenance of the company mailing & distribution list• Perform clerical duties such as proofreading, filing, photocopying, transcribing, faxing, organizing, and maintaining documents• Assist with the planning of any company event, including but not limited to anniversary parties, open houses, and holiday parties

Raleigh, North Carolina, United States

Responsible for all administration for CEO including but not limited to:• Sustain an extensive daily calendar of meetings and events• Manage sensitive matters with a high level of confidentiality and discretion• Manage travel booking and preparation for training and speaking engagements• Assist with the preparation of presentations, agendas, reports, special projects, and other documents• Enter timekeeping, prepare expense reports, and credit card reconciliations• Manage the CEO connections and contacts• Other duties as assigned

Raleigh, North Carolina

Assistant to an Audit Partner, the Director of Growth, the sales and marketing team and audit department• Maintain Outlook calendars and schedule prospective meetings.• Research and assemble information packages on prospective clients.• Coordinate website updates and social media communication.• Arrange and schedule travel and meetings.• Coordinate and provide support for client meetings, seminars, special events, etc.• Prepare proposals, newsletters, emails, reports, and other documents.• Independently prepare correspondence, meeting agendas, and materials.• Prepare client billing and expense reports.• Use independent judgment to plan, prioritize, and organize diversified workload.• Assist receptionist and administrative team as needed.

Raleigh, North Carolina

Executive Assistant to the nine partners, plus assist the administrative team, audit, and tax departments with multiple tasks.• Typing, emailing, printing, copying, proofing, saving, mailing, and scanning a variety of documents• Maintaining documents in ProSystem fx Engagement software• Collecting Information for spreadsheets including internet research• Travel reservations• CE and events registration• Contacts and calendar management• Expense reports• Assist office manager/human resources with retaining confidential documents/background checks.• Assist the tax and audit/assurance departments.o Typing, preparation, and final preparation of client financial statements, general correspondence, and reportso Final preparation of client tax returns• Assist tax and audit administrative assistants and receptionist.

Greater Seattle Area

Executive Assistant to the President for the west coast corporate office of an international contractor specializing in major infrastructure projects. Interfaced with all levels of internal and external professionals local and international, managing complex calendars and travel arrangements for all senior executives and staff included within our region. Coordinated large-scale meetings and events.• Organized, prioritized, and summarized the content on incoming mail, calls, special requests, and meetings.• Assisted with the creation/modification of presentations, spreadsheets, and other various documents. • Coordinated, prepared, and reconciled expenses.• Creation of letters, memorandums, and correspondence • Provided support for 30 senior executives and staff. o Managed calendars for five peopleo Coordinated logistics for meetings and events for up to 30 people including domestic travel, and international travel for 40 ex-pats and families for personal travel.o Reconciled monthly travel expenses. Booked $80,000 to $100,000 monthly.

Greater Seattle Area

Provided administrative support to the CFO/SVP, Finance, Admin, IT Teams, and Fund Management Services and Reporting Team. Provided administrative support to other teams as needed.• Provided administrative support to the CFO, including scheduling meetings, preparing expense reports, and preparing routine correspondence.• Provided clerical and administrative support to other teams, including filing, coordinating meetings, switching out backup computer tapes, and arranging for off-site storage, collecting expense reports, and doing minor reconciliation to monthly credit card invoices.• Data entry into accounting and other databases and perform routine queries to provide information to officers and senior staff.• Processing of accounts payable• Data entry of donations made on GiveBig day made to the 1,600 nonprofit organizations profiled on The Seattle Foundation's website. Total donations entered in the millions.• Handled all mail, including processing out-going, sorting incoming, refilling postage meter, and coordinating delivery and courier services. • Greeted visitors at the front desk; answer central telephone line and route calls to appropriate staff. • Ordered and maintained office, kitchen, and production room supplies. • Scheduled conference rooms; set up and clean up for meetings; assisted with catering and logistical needs as needed. • Keep conference rooms, production room, lunchroom, and lobby clean.

University Of Washington

Key role in assisting and managing the preparation of materials for lead instructor's annual fall, winter, and spring quarter Commercial Real Estate Certificate Program at the University of Washington. This included communication with students and other instructors involved in the program, being a liaison between lead instructor/other instructors and students, preparation and production of student binders and webpage content, responsible for keeping track of student attendance, and helping wherever needed with the program.

Greater Seattle Area

Provided high-level support for Managing Director and five Project Managers at a real estate consulting & investment firm.• Collaborated with fellow staff as a member of the "Go Green" team to help identify and implement ways of creating a more sustainable and environmentally friendly office environment. Responsible for researching and writing content for an email circulated monthly.• Implemented office services, such as scanning, copying, printing, and binding documents.• Facilitated the typing, reformatting, editing, and assemblage of various documents from draft to production; sensitive to confidentiality when needed.• Sorted, reviewed, screened, and distributed to the appropriate recipient incoming/outgoing mail and faxes & arranged for courier or FedEx as needed.• Established, managed, and updated filing systems (hard copy and electronic), contacts database, internal office forms, and employee manual; maintain office supply inventory.• Scheduled and coordinated meetings, interviews, conference calls, staff events, and other activities. • Organized travel and lodging arrangements.• Communicated with clients by telephone and email, establishing customer relationships; greeted and assist visitors; maintained a clean and inviting office environment.• Conduct internet research and analyze data as needed.

Greater Seattle Area

Provided administrative support to the Assurance Department and sixty professional accountants (associates, senior associates, managers, senior managers, and partners).• Typing and preparation of client financial statements, general correspondence, and reports• Prepared bound copies of reports and documentation for mailing to client• Daily tasks also included:o Word processingo Data entryo General file maintenanceo Staff travel arrangements.o Maintenance of staff continuing education.o Expense reportso Taking inventory of the office supplies and ordering as needed• Assist the assurance department on an as-needed basis throughout the day.• Backup for tax administrative assistant and receptionist