Eamon Tobin Email & Phone Number

New York, NY, US

New York, NY, US

New York, NY, US

• Manage the CRO and CMO's calendar, ensuring their time is being allocated to the highest priorities; involving scheduling various types of meetings, proactive coordination with internal and external stakeholders, and.
• Support the CRO & CMO with meeting and event preparation, including preparing agendas, ensuring an appropriate flow of information, and addressing urgent tasks in a timely manner
• Strategically manage the CRO & CMO's time and priorities and serve as their trusted thought partner, especially in relation to relationship management of key stakeholders and prioritization/management of critical.
• Plan and book executive level travel and prepare detailed itineraries
• Act as primary point of contact in New York for on-site guests of the CRO and CMO, including high-profile customers and investors; arrange after-work events

San Francisco, US

· Overaw high-profile meeting logistics including attendees, agenda, materials, and catering as needed. · Acted as facilitator by managing and prioritizing communications.· Managed an evolving calendar/schedule and mitigate conflicts as they arise for both business and personal appointments.· Worked collaboratively with internal and external EA's and team.

Mississauga, Ontario, CA

• Acted as main point of contact for two C-suite Executives with internal team and external partners and customers
• Prioritized and maintained two C-suite calendars including internal and external meeting requests and developed accordingly
• Arranged complicated, often multi-city, domestic and international travel, transportation and accommodations; prepared comprehensive and detailed itineraries
• Developed and coordinated monthly division-wide meetings and agendas for 100 people in nine countries and disparate time zones, continually keeping format fresh
• Prepared pre-meeting materials and ensured C-suite Executives were briefed in advance of strategic meetings
• Provided technical service support for meetings and other activities including setting up and operating office audiovisual and video conferencing equipment, computer hardware, and mobile connectivity

New York, NY, US

• Managed three founding Partners’ complex daily schedules and long-term calendars with discretion and precision
• Coordinated extensive domestic and international travel itineraries for Partners, Senior Staff and Project Teams
• Coordinated complex meetings with Partner’s, staff, consultants, & high-level clientele
• Managed Partner timesheets, expense reports and project related invoices working closely with accounting team
• Assisted Partners with IT needs including smart phones, laptops and other A/V needs
• Wrote, proof-read and edited correspondence

US

• Oversaw execution of daily business operations
• Acted as executive’s representative to clients, consultants, and high profile contacts
• Coordinated extensive international executive travel including visa procurement
• Managed participation in international exhibitions at renowned institutions, museums and galleries
• Served as PR Manager fulfilling press requests, drafting press releases and coordinating lectures
• Supervised office-wide IT needs and negotiated consultant contracts

New York, US

• Responsible for all Design and Architecture Clients
• Established and maintained relationships with national and international Design and Architecture media
• Oversaw Design and Architecture Events from concept to execution

New York, NY, US

• Coordinated Principal’s extensive daily schedules and travel with precision
• Acted as primary contact for clients, consultants, and high-profile contacts
• Assisted in the preparation of presentations, lectures and project materials
• Organized client and project related meetings including scheduling, catering, IT needs, etc.
• Handled press, publication, interview and research requests
• Coordinated exhibitions with internationally renowned institutions, museums & galleries

New York, New York, US

• Managed extensive executive calendar and travel
• Acted as primary contact for Design Director and NYC Office
• Drafted, proofed and edited all executive correspondence
• Processed all executive travel and expense reports
• Managed company owned loft apartment, including overseeing a complete renovation
• Oversaw general office maintenance/cleaning, ordering of supplies, etc.

• Managed day-to-day studio and office operations
• Acted as primary contact for high profile/celebrity client base
• Organized castings for national print and television campaigns
• Assisted in account management and billing