Ebony Evans Email and Phone Number

Provided high level administrative support to a Vice President, EDF+ Business, Senior Director, EDF+Business, Senior Managers, as well as lighter touch support for EDF+Business program staff and SF based staff.Planned complex domestic and international travel arrangements and prepare detailed itineraries as requested.Supported with heavy calendar support including scheduling meetings, appointments, conference calls and video conferences for both internal staff meetings and high-profile external stakeholder meetings.Acted as EDF+Business point person for meetings, activities and events happening in the Washington, DC Office. Processed monthly expense reports and AmEx through Concur systems for multiple staff members.Assisted with tracking monthly expenses for designated projects and/or grants within the EDF+Business program.

Registered on-site guests, meet and escort guests to appropriate personnel. Manage submittal of facility work orders at the request of employees and visiting guests. Organized and maintain all new client files and accounts while updating client material when needed. Completed monthly personnel meeting minutes and governance of meeting materials. Delivered administrative support to investments team of sixteen Portfolio Managers & Analysts includes; sending business reply documents, preparing client presentations, and processing company related expenses. Completed ordering of office supplies and ensure that stock area and copy room is supplied on a routine basis. Completion of report updates for prospective clients limited to personal confidential client information. Prepared meeting agendas and materials along with and corporate dining orders for internal and external meetings. Completed office mailings for one thousand individual clients and maintain online UPS account details for shipping and receiving materials. Created files and maintain organization of marketing materials for portfolio managers.

Welcomed on-site guests, determined nature of business, and announced guests to appropriate personnel. Answered incoming calls on multi-line telephone system, determined purpose of calls, and forwarded calls to appropriate personnel or department, while ensuring the main voicemail reflects office closings as needed. Answered customer inquiries about organization, provided callers with address, directions, and other information requested. Supported administrative team and special projects requirements, as assigned. Assisted administrative assistants with clerical duties to include data entry, copying, and organizing tenant enclosures. Maintained all updates and files in regards to changes within company personnel. Ensured main sitting area was maintained and all kitchen supplies were available and stocked daily. Maintained guest registrations, parking sticker, and company shipping logs to ensure accuracy of reports

➢ Worked with the Administrative team to maintain the aesthetic appearance and cleanliness of the pantry, conference rooms, teaming areas and common areas at all times. ➢ Built and maintained vendor relationships as well as actively search for most competitively priced vendors for daily inventory of facility supplies. ➢ Assisted with office supply requests and maintenance of inventory for office supplies throughout office. ➢ Maintained inventory of food and wine in addition to restocking all kitchen pantries. ➢ Ensured timeliness of events requested by staff, which included the setup of pin-up boards, food and beverage. ➢ Assisted with shipping and receiving of recyclables, and other administrative functions when needed. ➢ Provided assistance to request repairs and routine maintenance performed on appliances located in office. Maintained excel spreadsheets of all sales and purchases performed throughout the year from all vendors

Read and analyzed incoming memos, submissions, and reports in order to determine their significance and plan their distribution.Performed general office duties such as ordering supplies, maintaining records management systems, and performed general bookkeeping for online inventory of items and customer orders.Responsible for preparation and submission of executive travel arrangements and expense reports.Prepared agendas and made facility arrangements for operations director and Senior Level Management. Prepared travel arrangements for multiple reporting organizations.Completed all expense report submittals for lower level personnel as well as provided and completed training to all employees regarding changes in policies and guidelines to help support senior level management. Coordinated and directed office services, such as records and metrics preparation, personnel, and housekeeping, in order to aid executives.Coordinated and maintained records for staff members, which included office space, telephones, parking, technical equipment, company credit cards and office keys.Assisted in onboarding procedures for new hires and transitioning employees.

Completed hundreds of online transactions which included packing and shipping, filing invoices, and providing excellent customer service to the university's online customer database.Performed quarterly inventory reports for upper level management and recorded information into database. Assisted in multiple-line phone reception for executive and administrative departments and maintained a reputable relationship with office staff and instructors.Effectively sustained cash and receipts for thousands of students, assuring highest level of accuracy.Received and distributed incoming mail; review and evaluate mail to identify those items requiringpriority attention.Prepared and modified documents including correspondence fax , reports, drafts, memos and emails.Exemplified leadership skills for all incoming students while providing general knowledge of university policies and procedures to broad and diverse groups of general public.