Ebony Smith Email & Phone Number

New York, Ny, Us

Completes various administrative tasks for the President & CEO, including managing an extremely active calendar of appointments; completing expense reports. Plans, coordinates, and ensures the President & CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the President & CEO's time and office.Communicate directly and on behalf of the President & CEO, with Board members, donors, staff, and others, on programmatic initiatives.Serves as the President & CEO's administrative liaison to HEAF's Board of Directors and other external leadership (e.g., Associate Board, Leadership Council, Advisory Council). Maintains discretion and confidentiality in relationships with all board members.Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.Communications, Partnerships, and OutreachCoordinates with Chief Development and External Affairs Officer and team on written communications to external stakeholders.Works on strategic initiatives aligned with the President & CEO's vision, planning, and outreach activities.Edits all and creates acknowledgment letters from the President to donors, partners, and supporters.Professional and Personal QualificationsSolid interpersonal skills and building relationships with stakeholders, including staff, board members, external partners, and donors.Expert level in written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability.Highly resourceful team player with the ability to also be extremely effective independently.Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.Strong desire to learn and grow in a transformative organization.

Bronx, New York, Us

Prioritized the District Attorneys' and Chief of Staff's calendars with internal and external meeting/event requests. Formatted information for internal and external communication-memos, emails, presentations, and reports. Transcribed notes during meetings. Point of contact among executives, employees, and other external partners. Performed office manager duties for the Executive Suite, such as ordering supplies and coordinating events for the Assistants on the floor. Coordinated travel and accommodation arrangements for the District Attorney and her security team. Filed and organized expense reports for Bronx District Attorney. Ensured and maintained the confidentiality of all communications and documentation. Special projects and all other duties as assigned

Created and maintained correspondence and arbitration/disciplinary files; Prepared documents related to arbitration hearings and disciplinary proceedings; Acted as liaison between Professional Staff Congress and American Arbitration Association; acted as liaison with City University of New York colleges and their labor designees; Performed legal research assignments.

New York, New York, Us

Maintained an average of 65+ cases, monitored calendars, meeting deadlines, documenting actions, inputting billable hours into case management database Assisted with case development; maintained contact with clients and opposing counsel; scheduled depositions, prepared and forwarded summonses and subpoenas; drafted complaints;Enhanced trial proceedings by organizing evidence; prepared exhibits; scheduled witnesses Assisted with grievance and disciplinary hearings; Conducted searches on LexisNexis

New York, New York, Us

Generated quarterly and annual reports fro Event Tracker Database for community affairs to help establish what areas to increase community outreach throughout the borough of Manhattan Analyzed weekly reports and disseminated information to team members Assisted in the planning of events for local town hall meetings, upper Manhattan domestic violence outreach, survivors of gun violence, and moreActed as liaison between 300+ assistant district attorneys and office staff

New York, New York, Us

Supported 2-3 financial investigators by uploading financial documents; credit cards statements, bank statements, wire transfers on a daily basis Determined flow of funds for the defendants facing prosecution

New York, New York, Us

Maintained a $80k budget for education projects; liaison between the District Attorney’s Office, 80 Manhattan school personnel and 50 community youth organizations to implement the Legal Bound Educational ProgramFacilitated 10 monthly meetings to maintain the consistency and effectiveness of program implementation Supervised 2 junior high and high school summer internship programs with 64 students, 2 college internships, and 2 state sponsored mock trials attended by 150 students

Master’S Degree, Criminal Justice/Law Enforcement Administration

Bachelor Of Science (B.S.), Criminal Justice And Corrections