• Oversee daily operations and work closely with the Directors.• Ensure that the office is well-maintained, organized and secure.• Receiving incoming and outgoing communications.• Keep track of all renewable document expiries.• Assist with implementation of HR policies.• Manage and keep track of attendance and leave calendar.• Support team members with any task (related to admin, team events and similar)• Establish and maintain general filing system for safekeeping of corporate records, contracts, personnel documents, etc. (maintain complete confidentiality of records)• Manage office supplies, janitorial and kitchen supplies and replenishment.• Taking minutes of the meeting.• Managing executive calendar’s and scheduling appointments.• Handling clients and therapists schedule, collaborate and coordinate with the team.• Proofread correspondence specifically claim forms insurance and other reports.• Handling accounts including payroll and reconcile accounts. Send reminder to clients with outstanding balance• Handling petty cash and office expense.• Perform other duties and responsibilities as required.

Human Resources/Admin/EA• Oversee daily operations and work closely with the owners.• Keeping personnel records up to date, posting ads for recruitment and arranging interviews• Establish and maintain general filing system for safekeeping of corporate records, contracts, personnel documents, etc. (maintain complete confidentiality of records)• Obtain quotes/bids from suppliers• Maintain stock of office, janitorial and kitchen supplies and reorders when needed• Track Trade License, passport, labor card, health insurance expiry dates and handle renewal requirements• Product Registration through Montaji/Dubai Municipality • Coordinate with PRO on processing of visa, emirates id etc. • Provide support with CEO, GM and the team• Arrange meetings and manage the calendar scheduling• Handle all internal and external correspondences for the CEO• Monitor office expense, payables and receivables. • Manage inventory of office stocks• Perform other duties and responsibilities as requiredSales & Marketing• Managing/Product listing on website through WooCommerce plugin wordpress • Manage online selling/platform such as amazon, noon, sharaf dg etc.• Manage online fulfillment process • Prepare invoice, packing list and other documents required for delivery • Monitor online platform and create promotions on a certain occasion• Assist and liaise in gifting campaigns and products deliveries for influencers.• Handling social media accounts of the company. • Respond to queries from website, facebook, Instagram etcLogistics• Handle import and export shipments• Prepare documentation for the shipments, such as Invoice, PL, COO etc.• Obtain quotes/bids from forwarders .• Provide the ETD and ETA to the customer and track shipment• Prepare and report damages.

 Overseeing the daily operations between the office and warehouse Interview and provide training to new staff Background in processing of visa, renewal of contract etc. Manage Staff expense request including payment of utility bills Support on payroll processing Conduct research to identify new markets and expand the business Receiving incoming calls and doing outside calls Scheduling appointments and coordinating meetings  Maintain good relationship with vendors and suppliers  Prepare purchase order, sales order/sales invoice, sales quote, including cost and price analysis  Maintain updated records or filing system Monitor stock level and manage stock count Handling schedule of driver and deliveries Coordinate and track movement of goods through logistic pathways to ensure timely delivery to ensure timely delivery and prepare document such as COO, PL, CI and other supporting documents Sending the SOA every end of the month to customer or as requested Handling payments by cheque releasing or through credit card  Reconcile accounts payable and receivable through Xero Accounting System Handling petty cash and liquidation process Knowledge on e-commerce (uploading the products with the description and price)  Manage the social media accounts such as Facebook, Instagram, linked in etc Provide secretarial/administrative work and perform other duties and responsibilities as required

 Reporting to Executive Managing Director (Owner) Provide both administrative and clerical support to other departments. Dealing with telephone and email inquiries. Sorting and distributing incoming post and organizing and sending outgoing post. Support payroll processing (monitor and update daily attendance of all employees, checking how many hours employees have worked) Liaising with staff in other departments and with external contacts Creating and maintaining filing systems Make quotations and other relevant documents Scheduling and attending meetings, creating agendas and taking minutes Keeping diaries and arranging appointments Receiving and directing calls to respective person Perform other duties and responsibilities as required

 Handle/Prepare petty cash, quotations and invoices  Liquidation of petty cash and other allowances Provide payroll processing report to HR department Coordinate and support Sales Staff/Account Executives and Sales Managers by providing sales data, new product information and relaying customer service requests Coordinate, verify and follow up clients regarding details/transport of deliveries Entertain inquiries via telephone or email Keeps promotional material ready by coordinating requirements with Sales department Updates job knowledge form time to time whether a change of prices or packages Liaising to different departments and external contacts. Attends to requirements such as business correspondences/reply letter Sales Managers Prepares bidding documents and answers all accreditation requirements Secures bidder's and performance bond. Prepares, distributes and liquidates transportation allowances and incentives of Account Executives and Sales Managers Updates monthly status of Biddings, Bidder's bond and Performance bond Follow up reimbursement of Bidder’s and Performance bond

 Interview applicants that were sent by different Suppliers Conduct Orientation and Trainings to the newly hired applicants. Provide payroll processing support to HR Manager Prepares and release Rules Violation Memo Coordinate and follow up suppliers  Transmit fixed asset, supplies and documents to other branches  Release and provide supplies in each department of the branch  Monitor and maintains up to date status of the inventory of supplies and fixed assets of the branch Do initial audit on the lessees  Submit weekly and monthly report