Office Services Administrator
Assumed a lead role representing the prestigious image of busy reception desk. This is a high-profile position requiring public contact with all important clients and visitors.Provided superior customer service to internal/external clients.Developed and maintained reference materials for reception services and workplace operations. Database administrator to several databases for general office use, such as telephone, office, and hoteling directories.Managed transit and parking programs for office staff including rate negotiating, payroll deductions, inventory, distribution of parking validations and transit coupons, invoice processing and vendor liaison. Utilized Microsoft Office software applications to prepare documents and spreadsheets for general administrative operations.Coordinated and facilitated annual health and wellness programs such as annual flu shot clinics, blood drives, fire warden and CPR/AED trainings. Purchased office supplies, kitchen supplies and special orders for staff as needed utilizing web-based purchasing application.Processed invoices for accounts payables as well as research and resolve issues.Managed office-wide conference room scheduling database including equipment requests, set-up styles, time management, space negotiating and conflict resolution. Effectively completed special projects for office staff under minimal direction. Conducted bimonthly office tours for all new hires, canvassing various departments and services available to new hires.Managed and tracked all visitors to office for the organization and property management company.Assisted office leadership team with large facilities projects such as office moves, space management, annual clean-up days, etc.Assisted with organizing community service events and activities for the office leadership team, specializing in fund-raising and administrative functions.
