Edwina L. Callen, Cap, Notary Email & Phone Number

New York, Ny, Us

New York, New York, United States

Provide executive support to CEO and executive team (COO, National Medical Director, SVPs of HR, Marketing, Finance & Revenue) for this concierge medical company. • Establish and maintain calendars of appointments and meeting schedules, coordination of executive team meetings and leadership meetings. • Handle scheduling of company board meetings; work with CEO and board members to ensure attendance.• Collaborate with Finance Department regarding office rent invoice expenses, expense & travel reporting; revised company Travel & Expense manual. Process monthly expense reports for CEO.• Prepare monthly Medical KPI, MTAR and Hospitalization reports for 10 national clinic sites including House Call and Telehealth Divisions using DOMO & Excel; submit to National Medical Director for review. • Preparation and processing of executives’ travel and expense reports; reconciliation of monthly corporate credit card accounts; resolution of all billing discrepancies. • Planning and logistical coordination of on- site company meetings and events including transportation, hotel reservations, venue selection, audiovisual needs, speaker selection/booking, catering, meeting itineraries and activity schedule.• Preparation of PowerPoint presentations & Recap Summaries files for company Town Halls.• Interaction with building management for corporate office overseeing all building issues; oversight of facility maintenance operations and activities of maintenance staff; recruitment and coordination of outside contractors when necessary.• Oversee and maintain inventory to support corporate meal and snack program. • Maintain office supplies• Handle various personal errands for executive staff when needed.

New York, New York

Direct administrative operations for the President, CFO and executive staff of this global digital media firm.• Supervise staff of 3 executive assistants; provide training and support on all corporate policies and procedures; direct the implementation of new corporate initiatives.• Maintain extensive calendar of appointments and meeting schedule; coordinate weekly executive team meetings and leadership meetings.• Serve as gatekeeper and schedule all appointments for President and CFO.• Handle the development of domestic and international travel itineraries for President including airline reservations, ground transportation and hotel accommodations.• Process monthly expense reports for President and CEO; manage and approve all company domestic and international travel requests.• Plan and coordinate logistics of all company off-site monthly meetings and events including transportation, hotel reservations, venue selection, catering, meeting itineraries and activity schedule.• Plan and coordinate meetings with potential clients offering new business opportunities; conduct extensive research on clients (including full business profiles and background information) and review with President.• Prepare Statement of Work (SOW) detailing all project requirements including scope of project, schedule of deliverables, contract stipulations, pricing, timeline and payment schedule; submit to contractor and Procurement Department. • Create purchase orders for the recruitment of all new vendors and consultants in accordance with procurement protocols; process into corporate system.• Interact with IT Department to ensure staff is equipped with all necessary computers and software applications.• Serve as liaison between building management and corporate office in handling all building issues; interact with company Facilities Department as needed. Process all requests for corporate & building IDs.

Islandia, New York

Responsible for providing office management and administrative support for this non-profit organization. • Furnished direct support to the Executive Director; handle all executive travel arrangements and itineraries; coordinate business appointments and meeting schedules. • Prioritized and schedule meetings with management staff (team of 7 Directors); work closely with directorate members in coordinating resources. • Monitored and track employee personal, vacation and sick time using Excel; create and maintain daily calendar using Outlook. • Provided accounting support to Controller in managing accounts receivable and banking operations. • Supervise payroll for a staff of 40; review and submit time sheets and expense reports. • Oversaw facility maintenance operations: monitor activities of maintenance staff; recruit and coordinate schedule of outside contractors when necessary. • Worked closely with IT Department in resolving all computer issues; provide training and support to staff members in the implementation of existing and new applications. Accomplishments: Collaborated with VIBS Directors in spearheading new marketing initiative; supervised and directed activities of marketing team in the redesign and creation of new company brochure.

Syosset, Ny

Responsible for providing support and assistance to the Senior Vice President of the Organizational Development Department for this company recognized as the largest wine and spirits distributor in the nation. • Developed and implemented all departmental administrative procedures designed to maximize productivity and office efficiency. • Organized all training classes for New York State sales and management employees; provided support to 8 training centers located throughout the country; scheduled the shipment of all required training manuals and materials in accordance with training dates. • Maintained calendar of appointments and meeting schedule; prepared all related PowerPoint presentations, files and documents to be reviewed in preparation for meeting. • Planned and coordinated all meetings with network of company’s 25+ corporate trainers and 10+ high level executives throughout the country; researched available venues to accommodate anticipated number of participants; secured all necessary audio/visual equipment; arranged all transportation and menus. • Handled the development of domestic and international travel itineraries for Senior Vice President and executive staff including airline transportation, ground travel reservations and hotel accommodations. • Prepared and processed executives’ travel and expense reports; reconciled monthly corporate credit card accounts; resolved all billing discrepancies. • Supervised Administrative Assistant; assigned office responsibilities based on level of experience and individual skill set; prepared and submitted weekly report of employee hours to Payroll Department. • Prepared and processed all purchase orders for department equipment and supplies. • Monitored corporate distribution of season tickets to major sporting events throughout the metropolitan New York area (a marketing initiative); created Excel spreadsheet for each team, seats and client allocation.

Southold, New York, United States

Provided administrative support to the CEO and Owner of this real estate company with seven individual real estate offices and managing brokers.• Supervised administrative operations for each office; recruited and hired administrative staff; provided training and support on all corporate policies and procedures. • Conducted evaluations of employee performance and made appropriate recommendations for additional training and/or disciplinary action. • Coordinated meeting schedule, daily business appointments and all travel arrangements for CEO; prepared agendas for monthly management meetings; recorded and prepared meeting minutes. • Prepared and processed weekly payroll for all staff members and monthly commissions for over 100 real estate agents. • Handled and processed all documentation to renew and secure New York State real estate licensing for all company Real Estate agents. • Reviewed and maintained all contract files which included contracts of sale, NYS disclosure forms and interacted with both buyer and seller attorneys for status on all pending sales. • Developed and maintained spreadsheet of all buyer statistics; analyzed data to develop future marketing strategies based on logistical analysis. • Managed company website; created web-based listings to market properties; uploaded all photographs and wrote property descriptions to increase visual appeal of properties showcased online. • Handled all corporate correspondence; served as administrator for all corporate benefit programs.