Edwina L. Callen, Cap, Notary Email & Phone Number

New York, NY, US

New York, New York, United States

• Provide executive support to CEO and executive team (COO, National Medical Director, SVPs of HR, Marketing, Finance & Revenue) for this concierge medical company.
• Establish and maintain calendars of appointments and meeting schedules, coordination of executive team meetings and leadership meetings.
• Handle scheduling of company board meetings; work with CEO and board members to ensure attendance.
• Collaborate with Finance Department regarding office rent invoice expenses, expense & travel reporting; revised company Travel & Expense manual. Process monthly expense reports for CEO.
• Prepare monthly Medical KPI, MTAR and Hospitalization reports for 10 national clinic sites including House Call and Telehealth Divisions using DOMO & Excel; submit to National Medical Director for review.
• Preparation and processing of executives’ travel and expense reports; reconciliation of monthly corporate credit card accounts; resolution of all billing discrepancies.

New York, New York

• Direct administrative operations for the President, CFO and executive staff of this global digital media firm.
• Supervise staff of 3 executive assistants; provide training and support on all corporate policies and procedures; direct the implementation of new corporate initiatives.
• Maintain extensive calendar of appointments and meeting schedule; coordinate weekly executive team meetings and leadership meetings.
• Serve as gatekeeper and schedule all appointments for President and CFO.
• Handle the development of domestic and international travel itineraries for President including airline reservations, ground transportation and hotel accommodations.
• Process monthly expense reports for President and CEO; manage and approve all company domestic and international travel requests.

Islandia, New York

• Responsible for providing office management and administrative support for this non-profit organization.
• Furnished direct support to the Executive Director; handle all executive travel arrangements and itineraries; coordinate business appointments and meeting schedules.
• Prioritized and schedule meetings with management staff (team of 7 Directors); work closely with directorate members in coordinating resources.
• Monitored and track employee personal, vacation and sick time using Excel; create and maintain daily calendar using Outlook.
• Provided accounting support to Controller in managing accounts receivable and banking operations.
• Supervise payroll for a staff of 40; review and submit time sheets and expense reports.

Syosset, NY

• Responsible for providing support and assistance to the Senior Vice President of the Organizational Development Department for this company recognized as the largest wine and spirits distributor in the nation.
• Developed and implemented all departmental administrative procedures designed to maximize productivity and office efficiency.
• Organized all training classes for New York State sales and management employees; provided support to 8 training centers located throughout the country; scheduled the shipment of all required training manuals and.
• Maintained calendar of appointments and meeting schedule; prepared all related PowerPoint presentations, files and documents to be reviewed in preparation for meeting.
• Planned and coordinated all meetings with network of company’s 25+ corporate trainers and 10+ high level executives throughout the country; researched available venues to accommodate anticipated number of participants.
• Handled the development of domestic and international travel itineraries for Senior Vice President and executive staff including airline transportation, ground travel reservations and hotel accommodations.

Southold, New York, United States

• Provided administrative support to the CEO and Owner of this real estate company with seven individual real estate offices and managing brokers.
• Supervised administrative operations for each office; recruited and hired administrative staff; provided training and support on all corporate policies and procedures.
• Conducted evaluations of employee performance and made appropriate recommendations for additional training and/or disciplinary action.
• Coordinated meeting schedule, daily business appointments and all travel arrangements for CEO; prepared agendas for monthly management meetings; recorded and prepared meeting minutes.
• Prepared and processed weekly payroll for all staff members and monthly commissions for over 100 real estate agents.
• Handled and processed all documentation to renew and secure New York State real estate licensing for all company Real Estate agents.