Ei Ei Khaing Email and Phone Number

> Daily coordination of Mercy Corps Yangon and field offices procurement activities.> Prepare reports as scheduled: Monthly On-going PR list and Monthly Master List.> Coordinate closely with Sr. Logistics Officer and program staff to ensure the timely delivery of all needed materials and that there are representatives to prepare a GRN and inspect materials at their arrival.> Assist in Fleet & Asset management activities wile Sr. Logistics Officer out of office.> Interact with contractors, in coordination with the instruction and guidance of Country Director, Operations Manager and Finance Manager.> Conduct frequent market surveys and maintain a strong knowledge of the local market.> Assist program and operational personnel in regular procurement planning meetings.

• Daily coordination of Mercy Corps Yangon and field offices procurement activities;• Assist program and operational personnel in regular procurement planning meetings;• Ensure all Mercy Corps employees are well versed in procurement procedures.• Interact with vendors/service providers during collection of quotations – explain Mercy Corps formats and ensure that vendors will use the provided forms; • Ensure fair competition and strictly adhere to MC Procurement rules regarding vendor relations;• Avoid subjecting vendors/suppliers to needless expense or inconvenience when requesting quotations or returning goods.• Explain as clearly and fully as possible to vendors/suppliers the reason(s) for the rejection of their bids/proposals.• Interact with contractors, in coordination with the instruction and guidance of Operations Manager and Finance Manager;• Conduct frequent market surveys and maintain a strong knowledge of the local market;• Conduct internet searches and initiate contact with national suppliers, as needed.• Provide training to new, MC staff on the procurement system.• Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of MC. Prepare all financial documentation, including GRN, Payment Requests and ensure receipts are translated, as needed. • Coordinate closely with Logistics Officer and program staff to ensure the timely delivery of all needed materials and that there are representatives to prepare a GRN and inspect materials at their arrival.• In cooperation with financial management staff, help to ensure compliance with established financial management rules and procedures for all Yangon-based procurement and personnel.• Prepare reports as scheduled: Monthly On-going PR list and Monthly Master List.• Update the Procurement Status Update and send to all originators every Monday.

• Daily coordination of procurement and logistics activities;• Has a full understanding of procurement policies and formats. Assists, as needed in training staff on these policies;• Assists staff as needed on creating clear and understandable purchase requests and other documentation;• Collects quotations and bids from the market for Purchase Request as assigned by Procurement & Logistics Officer • Assist the Procurement & Logistics management and office staff with procurement activities, • Assists with asset management identify assets during the course of procurement and notify Procurement & Logistics Officer on receipts of assets.• Assists in transportation arrangement for staff and goods.

• Supporting necessary documents for any relationship with government organization.• Operating phone, fax and scanner according to the activities and receive call messages and handle all enquires.• Greeting and receiving all visitors and directing the visitor or Guests to respective person or Department.• Handling incoming and outgoing mails and dispatch to respective staff.• Type and prepare the official letters and list. • Support project supply in according to GNI procurement procedure. • Inform to the supervisor on the schedule and the amount of the purchase. • Collect the vouchers from the different suppliers and make sure that the vouchers or invoices are compliance with the GNI procurement and finance guidelines.• Receive goods in office, in charge of the checking of the goods which must correspond to what is registered on the “delivery note/way bill” and give them to the concerned person.• Responsible to update the "stock card" after each material movement.• Prepare the material to send to the field according the packaging and delivery procedure. • The stock must be always clean and well organized.

• Market survey for materials (Electrical, mechanical and air condition & hand tools related) • Do quotation for respective materials (Construction related)• Prepare cash request for procurement with financial team• Implement materials to work site• Together with Engineering departments, ensure the quality of the goods is • Matching the standard needed.• Together with Supply Log (Coordination), responsible for routing the local• Purchases to the identified approved suppliers.• To make sure that all other buying entities are complying with the Local• Purchase Policy.• Manage and check documents done by assistants• Record inventory lists• Properly report to responsible personnel

• Assist Admin Officer for all the administrative, procurement and logistics management.• Perform various office works such as typing, filing, distribution, photocopies, update lists.• Typing routine correspondences, other reports, statements, official notice and memos. • Keep fixed assets and stock registers updated at all-time • Responsible for procurement of stationary stocks, refreshment items and other office materials • Support Admin & HR Officer with planning and organizing travel and logistics. • Receive, screen and distribute incoming and outgoing correspondence (report, documents, newspapers etc.) • Monitor all outstanding bills (phone, electrical, water...) for office • Arrange for training or workshop such as meal, venue and materials and etc... • Operate and screen phone calls and fax, which includes receiving and responding to routine information as well as office related matters• Maintenance of office equipment, copier and office necessaries and utilities. • Supporting the branches for the logistics and related matters • Arrange for repair and maintain all systems: telephone, fax, electricity, vehicles, office appliances, water, etc... • Perform any other related duties such as administrative & logistic issues • Perform any other assigned by supervisor