Eileen Schofield Email & Phone Number

Boston, Ma, Us

Boston, Massachusetts, Us

Boston, Massachusetts, Us

San Diego, Ca, Us

Munich, Bavaria, De

Malden, Ma, Us

Office Manager

Boston, Ma, Us

Boston, Massachusetts, Us

Boston, Massachusetts, Us

Executive Assistant to five Senior Personnel ExecutivesCalendar management and meeting coordinationExpense reports for both personal and business itinerariesCorrespondence delivery and file managementConfidential note taker for internal and external financial meetingsInvestor Relations assistance to Managing Director for events and marketing materialsManaged two executives through retirement procedures including financial and personal planning for all benefit related issuesErgonomically redesigned office layouts for employeesManaged and streamlined procedures for office supplies inventoryTraining for payroll administration in process General administrative request as needed

Office Management; managed the day-to-day business of the company, 20 full-time staff membersHuman Resources; employee management, recruitment and termination for all existing and new hiresVendor Management; handled all vendor-related activities, new contractsOffice upgrade; construction project lead - identifying space, furniture , electrical and technology requirementsReduced operational costs by implementing cost savings actionsGreen initiatives; recycling and break room needs green optionsEgencia Corporate Travel Manager for international and domestic travel needs for employees and guestsEvent Organizer; Microsoft Management Summit 2010Coordinated event registration with Blue Point Venture Marketing for 350 person customer networking and social partySupported marketing department with trade show events and follow up; including managing on site show requirements and administration

Supported the work of the company's Chief Financial Officer focusing on establishment andoptimization of day-to-day operations in the company. Worked alongside the President andSales Directors to restructure and improve quality of company processes and procedures.

Supported the work of the company's Chief Financial Officer focusing on establishment andoptimization of day-to-day operations in the company. Worked alongside the President andSales Directors to restructure and improve quality of company processes and procedures. * Advised CFO of financial cost cutting restructure of existing healthcare coverage witha potential savings of $45,000.00 per year.* Managed and improved review process for employee's enabling earlier distribution ofyearly increases.* Conducted regular monthly operations meetings with sales Director and Office Managersto ensure that priorities were clear and budget constraints were being met. * Established and monitored performance goals and expectations of all employees due todownsizing in previous months.* Integral part of infrastructure reconstruction to improve network solutions andcompanywide speed issues.* Handled day-to-day IT requests and emergency resolutions.* Managed process of closing several locations due to economic concerns. Including butnot limited to clearing out rental space to specifications of building management andcurrent lease agreement.* Restructured employee job descriptions to allow for maximum distribution of companyresources including staff time and financial concerns.* Improved the level of corporate culture for the employees by creating bondingsituations and celebrations with little to no company costs involved.* Assumed operational control and advisory role reporting directly to the companypresident during the unexpected absence of company CFO.* Liaison role between management team and staffs for communication, internal issueresolution and support.

New York, Us

Hired to maintain and organize a high volume Office Services Department for a large building services company. Supervised three fulltime staff and several temporary staff as needed. Liaison for multiple offsite locations for all issues including telecommunications software and hardware. Lead contact for all telecommunications needs both internally using main phone system and for over 300 professional and general employees cellular and radio needs using the Nextel services.

Recruited to oversee administrative functions. Hired, trained mentored, disciplined and terminated staff as necessary; directly supervised seven employees; and acted as Facilities Manager for two New York offices and additional satellite offices with supporting staff in excess of 65. Served as liaison with Bikkurim Incubator Program and as Responsible Officer for the Exchange Visitor Program having attained J1 visas for more than 100 educators. Administered employee benefit plans.Delivered more than $47,000 in savings on health insurance premiums by negotiating an agreement with a new healthcare brokerage and by providing a no-premium option to employees at no reduction in coverage.Instituted modernized personnel policies including parenting leave, telecommuting, cellular service, credit card and expense reimbursement; authored the supporting manual; and placed forms on the Intranet.Purchased and implemented PeopleManager that replaced an Excel spreadsheet and provided up-to-date information; later replaced with Paychex that allows full access by each employee to his or her payroll data. Responsible Officer for Exchange Visitor Program 2003 - 2006 Directed J1 and J2 visa programs for Israeli teachers and family members coming into the United States. Process travel letters, maintain communications and resolve outstanding issues with the State Department. Currently handling the transition of more than 350 enrolled J1 teachers into the World Zionist Organization.Event Manager 2003 - 2006Execute events for a provider of information and funding contacts for Jewish community education with a staff of 55 and locations across the United States and Israel. Administer site visits and initial contract negotiations with site and service providers, resolve problems, issue payment and handle all technical support required.

Infrastructure Project Management Advanced to direct implementation projects for the New York location of AOL Time Warner with more than 200 employees. Reviewed assigned projects, highlighted upcoming events, contacted involved parties, received updates and resolved issues. Monitored involved departments ensuring completion of duties according to schedule and met weekly with the overall Project Management Team.Managed projects never assigned to a specific Project Manager due to staffing issues.

Infrastructure Project Management Advanced to direct implementation projects for the New York location of AOL Time Warner with more than 200 employees. Reviewed assigned projects, highlighted upcoming events, contacted involved parties, received updates and resolved issues. Monitored involved departments ensuring completion of duties according to schedule and met weekly with the overall Project Management Team.Managed projects never assigned to a specific Project Manager due to staffing issues.

Infrastructure Project Management 2003 Advanced to direct implementation projects for the New York location of AOL Time Warnerwith more than 200 employees. Reviewed assigned projects, highlighted upcoming events,contacted involved parties, received updates and resolved issues. Monitored involveddepartments ensuring completion of duties according to schedule and met weekly with theoverall Project Management Team.

Infrastructure Project Management 2003 Advanced to direct implementation projects for the New York location of AOL Time Warnerwith more than 200 employees. Reviewed assigned projects, highlighted upcoming events,contacted involved parties, received updates and resolved issues. Monitored involveddepartments ensuring completion of duties according to schedule and met weekly with theoverall Project Management Team.

Accepted promotion and tasked to assist and support ticketing markets with the objectiveof raising sales while reducing calls to the helpdesk as lead contact for Digital Citiesand more than 400 Moviefone clients. Identified and activated problem theatres within 24hours, coordinated equipment installation and reported ticketing numbers for determiningpotential new sites. Trained and transitioned co-workers and created detailed technicaldocumentation.

Accepted promotion and tasked to assist and support ticketing markets with the objectiveof raising sales while reducing calls to the helpdesk as lead contact for Digital Citiesand more than 400 Moviefone clients. Identified and activated problem theatres within 24hours, coordinated equipment installation and reported ticketing numbers for determiningpotential new sites. Trained and transitioned co-workers and created detailed technicaldocumentation.

Accepted promotion and tasked to assist and support ticketing markets with the objective of raising sales while reducing calls to the helpdesk as lead contact for Digital Cities and more than 400 Moviefone clients. Identified and activated problem theatres within 24 hours, coordinated equipment installation and reported ticketing numbers for determining potential new sites. Trained and transitioned co-workers and created detailed technical documentation.

Accepted promotion and tasked to assist and support ticketing markets with the objective of raising sales while reducing calls to the helpdesk as lead contact for Digital Cities and more than 400 Moviefone clients. Identified and activated problem theatres within 24 hours, coordinated equipment installation and reported ticketing numbers for determining potential new sites. Trained and transitioned co-workers and created detailed technical documentation.

Monitored high profile movie theatres to ensure systems were running in prime conditionat key locations throughout the United States. Managed weekly status reports for accuratesite tracking and faster issues resolution, resolved down theatres and coordinatedordering and installation of telephone lines and services.

Monitored high profile movie theatres to ensure systems were running in prime conditionat key locations throughout the United States. Managed weekly status reports for accuratesite tracking and faster issues resolution, resolved down theatres and coordinatedordering and installation of telephone lines and services.

Art History, English

Education record

Of, Human Resource Management