Ej Klein Email & Phone Number

Edmonds, Wa, Us

Seattle, Washington, United States

General duties: A/R payment receipt and collections, A/P vendor invoice processing and payment via wire/ACH/check/credit card, vendor relationship management, lease and contract tracking, expense report processing, cashlog maintenance, bank and PayPal reconciliation, month close journal entries and workbook maintenance, fixed asset true up and reporting, and preparation of city and B&O taxes.I am responsible for the recording and reconciling four of the eight company credit cards in JP Morgan’s PaymentNet system and review final files for coding and entry errors. I also directly manage project purchases on the procurement card like pictures, music, production services, and media buying as well as company travel expenses, conference attendance, and vendor payment.

Greater Seattle Area

In September of 2016 I continued in accounting and accepted a half-time position working with the Director of Resource Management to coordinate work for a flex team of over 40 people during our busiest months. This also required friendly and open communication with fellow employees to encourage trust and maintain work life balance. In 2018 I took on A/R collections and swiftly brought outstanding A/R to acceptable levels. This demanded extensive followup and exemplary customer service skills.Resourcing requires a high level of detail, excellent interpersonal skills, and quick follow up. I attended weekly meetings for our largest client team, recorded upcoming concerns, arranged hourly work based on current timelines, addressed management with resource needs, and maintained and updated large excel files with many pivot tables.

Seattle Wa

I was asked to act as a part-time accounts payable clerk as we went through a reorganization of the department and maintained my role as administrative assistant. As A/P clerk I gathered approvals, coded, and used Great Plains to input invoices and cut checks to vendors. I also maintained our cashlog and administered employee expense reports. As part of our month end process I filed the business and occupation taxes, quarterly city taxes, prepared journal entries, approved the expenses for our office in Costa Rica, and reconciled the bank statement. I maintained many of my previous duties as Administrative Assistant and acted as a back-up to the receptionist. In addition I was then responsible for stocking and maintenance of the kitchen and workspace areas, administering travel and expense report training, and assisted with company board meetings.

Seattle, Washington, United States

As the face of POP my mission was to ensure that every client and employee touchpoint was a pleasurable one executed in a professional, efficient, and friendly manner. My primary duties included: answering a multi-line telephone, maintaining multiple conference room bookings and scheduling in Outlook, preparing catering orders, conference room setup for client pitches, building maintenance coordination, shipping and receiving, client gifts, reward program management, etc. In addition I had taken on: Contract processing, electronic filing, document management, executive expense reports, data entry, security, new hire orientation scheduling, convention booking, directory management, procurement card management, vendor payments and processing, and event planning.

Greater Seattle Area

At Northwest Medical Experts I was responsible for the daily administrative oversight of the Seattle area office and administrative duties for all of our office locations. I was also the executive assistant to the president and the assistant to our marketing department.General Administrative - office management, SalesForce data entry and tracking, research, presentation arrangements, and file preparation for medical specialists.Assistant to the President - Outlook scheduling, meeting and event planning, Human Resource assistance, travel and hotel arrangements, bank deposits, and office maintenance coordination for all locations.Marketing Assistant - trade show preparations, creation and execution of mass email advertising campaigns, market research, PowerPoint presentations, and creation and administration of marketing materials to clients.

I began by providing support to the sales and installation teams, but was later promoted to managing all shipping, replacement parts, and AR. AR - invoicing, bill and order entry, collections and payments as well as credit checks for new clients. Shipping Coordinator: scheduled deliveries, generated shipping documents, processed damage and warranty claims, and worked with many LTL companies and domestic carriers. Bid Coordinator - bid research utilizing multiple RFP systems, bid document preparation, and assembling professional proposals for dispersal. Customer Service Representative - customer assistance, replacement parts, online order processing, quote preparation, installation coordination, and completion of sales projects. General Administrative - ordering supplies, data entry, catalog and email marketing, online research, presentation preparations, memo/letter writing, etc.

Bachelor Of Arts - Ba, Art History, Criticism And Conservation, 3.91

Associate Of Arts - Aa, Art History, Criticism And Conservation, 3.9

Activities and Societies: Dean and Presidents HonorsCurrently pursuing a BA transfer degree for Art History

English & Art

Certificate Of Completion, Graphic Communications

Education record

Activities and Societies: Poetry Club (Secretary)Studied Advanced Placement courses, including college courses, and