Establishing and maintaining effective document control systems, ensuring that all design documentations is up to date and accurately distributed to relevant partiesInvolved in co-ordination of all activities covering the control, review, approval, registration, distribution, filling and final hand over of project documentation.Ensure the availability of latest revisions for access to concerned parties.Manage all company/project documentation flows (paper and electronic)Restricted access to sensitive documents based on company policies.Manage the tasks of controlling and monitoring documents and ensures it complies with company procedures.Prepare, maintain, distribute documents/drawings according to the company/project document distribution matrix.Preparation, filing and tracking of document transmittals for document to be issued to client and also maintain a document transmittal log as per document control procedureEnsure that all received electronic document where appropriate are added to the correct folders maintained within the electronic document management system (EDMS) e.g sharepointMaintaining a thorough filing/archiving system for easy tracking of documentsUpdating the document registers according to the inflow and outflow of documents.Responsible for ensuring confidentiality of document management activities.Prepare and issue procedures on the numbering and control of both internal and external documents and vendor documents as per contractual conditions.Stay abreast of current regulations and guidelines directing document control.Attend company/project management meetings where necessary and mostly play role of secretary.Ensure document control procedure compliance by all project team.