Executive Secretary/Logistic documentation - Import / ExportProvide  a full range executive secretarial and administrative support activities for CEO and Managing Directors to ensure smooth operation of the Executive officePerforms combination of routine and varying administrative functions to implement the office’s administrative programs, policies and procedures.Knowledge on the applications of Certificate issued by Dubai Chamber, Ministry of Economy, Ministry of Environment and Water, EZZMA,Application for Exhibitions that company is participating like Gulfood, Anuga & SIAL Exhibition.·         Issue Invoice / Debit note / Credit Note/ Delivery Note/Purchase Order/Sales Contract and update to systems.Ensure that all necessary documents attachments such as Trade License and Tax Registration Number (TRN) validity and coverage are up to date.Update new items to Ministry of EconomyEstablish and maintain various filling / records/ database of business contracts for tracking of all documents.Handling documentation for Import & Export LC - Bank Documents Import & Cross TradesImport (Sea) : New Zealand , USA, Turkey , India,China, Spain , Syria, Moldova,Malaysia• Apply duty exemption, if applicable• Applying new brands/label and barcode to Dubai Municipality• Applying FIRS to Dubai MunicipalityExport (Sea & Land) : Iraq, Turkey, Lebanon, Jordan, Syria, Yemen, Malaysia, & GCC Countries• Courier samples & Documents to customer –tracking if received• Preparation of Sales Contract / Proforma Invoice• Send Shipment Advice to customer• Send BL instruction to shipping company• Prepare Export Doc (Invoice, C.O, Health Certificate, Packing List & B/L)• Applying Health Certificate, Certificate of Origin, Phytosanitary Veterinary Certificate , Certificate of Conformity• Arrange Insurance if needed• Arrange to Legalize documents in Ministry of Foreign affairs and Consulates if neededResponsible for travel arrangement and hotel bookings.

Exhibitions / Production Company :• Prepare Job Summary ongoing for Production meeting• Updating master file of the employees, Arranging Medical• Monitoring overtime Report of the laborers• Prepare Overtime Food request• Handling Passport and for Visa for new employees• Prepare Local Purchase Orders after closing transactions with the suppliers.• Follow up orders • Prepare Checklist for every job• Prepare Delivery Orders to the clients• Arranging material sample to be sent outside country• Prepare truck expenses and post it in each job• Consults catalogs and interviews suppliers to obtain prices and specifications.• Reconcile statement of accounts of clients and suppliers.• Attends incoming official telephone calls with professional telephone courtesy and transfers it to the concerned person.• Handle all Petty cash report• File all the documents in time and accurate manner.• Checking stock and posting it in every Job.

Receptionist cum Secretary in Building Materials • Maintain employee’s records and files.• Prepare quotation inquiries of suppliers. Make follow-up calls regarding inquiries and negotiate.• Prepare Local Purchase Orders after closing transactions with the suppliers.• Prepare payment vouchers and release cheque payments to suppliers.• Prepare clients statement of accounts, invoices and follow-up collection of all receivables and going out for some follow-up payments.• Prepare Delivery Orders to the customers.• Consults catalogs and interviews suppliers to obtain prices and specifications.• Check and receive materials from the suppliers.• Reconcile statement of accounts of clients and suppliers.• Attends incoming official telephone calls with professional telephone courtesy and transfers it to the concerned person.• Handle all daily cash report and daily expenses. • File all the documents in time and accurate manner.

Multinational Beverage Company in Singapore Branch - Internship • Preparation of client’s sales reports• Updating of client’s Accounts Receivables • Updating of client’s invoices to their system• Filing of documents• Maintaining and updating clients files• Answering / transferring incoming calls and receive guests.• Handle clerical works such as encoding and filling of documents / Responsible of sorting and filling of other important documents.• Log in and out of documents sent through fax and mail, handle fax and computer software of the department’s system.• Performs other duties as may be assigned.