Elaine Lally Email & Phone Number

Irvine, Ca

• Provide assistant to executive team, human resource and manage main reception• Check in with teams and offer assistance with projects, and catering• Open front desk, set up phone lines, take messages, and forward as necessary• Welcome clients upon arrival for meetings and provide support during their visit• Prepare reception schedule for each day and front desk coverage when necessary• Keep conference rooms tidy, stock refrigerator, provide coffee service and snacks

Fountain Valley, Ca

Provide internal and external relations coordination and service supportEnsure customer follow-up met requirementsSupport events and logistics with inter-staff coordination/collaborationTrack process activities and update databaseRecognized for excellent customer satisfaction/support

Newport Beach, California

• Managed calendar of the VP, Marketing & Corporate Communications• Attended community events with Hoag medical staff to provide classes in the community and share medical topics. Assist in registering attendees, ensure evaluations were collected and, provided overview of feedback. • Assisted with continued medical education (CME) events hosted by Hoag Hospital. Using CME tracker, input events, manage registration, payments, cancellations, refunds and on-site to register and assist… Show more • Managed calendar of the VP, Marketing & Corporate Communications• Attended community events with Hoag medical staff to provide classes in the community and share medical topics. Assist in registering attendees, ensure evaluations were collected and, provided overview of feedback. • Assisted with continued medical education (CME) events hosted by Hoag Hospital. Using CME tracker, input events, manage registration, payments, cancellations, refunds and on-site to register and assist attendees throughout the events. Following event see attendees receive CME credits. Show less

Irvine, Ca

• Manage calendar for CIO, EVP and additional executives • Coordinate extensive domestic and international travel for executive team• Schedule, take notes for bi-weekly senior leadership meetings for CIO • Prepare expense reports for executives and review team expenses for compliance and approval• Review and approve travel requests for teams reporting to the CIO• Meeting and event planning and coordination for executives• Build and maintain organization charts using… Show more • Manage calendar for CIO, EVP and additional executives • Coordinate extensive domestic and international travel for executive team• Schedule, take notes for bi-weekly senior leadership meetings for CIO • Prepare expense reports for executives and review team expenses for compliance and approval• Review and approve travel requests for teams reporting to the CIO• Meeting and event planning and coordination for executives• Build and maintain organization charts using Visio for the IT organization, 1k+• Provide back up support in the Executive Office Show less

Irvine, Ca

- Lead and support projects to ensure organization and efficiency for team- Make domestic and int'l travel arrangements ensuring cost effective options- Maintain team calendars, appointments, meetings and conference calls- Prepare, review and approve expense reports verifying accuracy and compliance - Design, maintain, and generate reports for management using advanced Excel- Draft and prepare communications with accuracy to management, account teams and clients in a… Show more - Lead and support projects to ensure organization and efficiency for team- Make domestic and int'l travel arrangements ensuring cost effective options- Maintain team calendars, appointments, meetings and conference calls- Prepare, review and approve expense reports verifying accuracy and compliance - Design, maintain, and generate reports for management using advanced Excel- Draft and prepare communications with accuracy to management, account teams and clients in a timely manner- Design, prepare and update professional PowerPoint presentations and organizational charts- Actively participate in planning first class meetings, training sessions, customer executive retreats and events- Provide support to office of the Region VP in absence of the Executive Assistant- Manage security system for office suite, building security, maintenance requests and parking for Irvine facility Show less