Ela F. work email
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Ela F. personal email
Qualification Summary:• Over a decade of experience in executive support roles, including significant tenure at tech andFortune 500 companies, demonstrating a robust capability in managing complex calendars acrossmultiple time zones, arranging travel, and overseeing meeting and event coordination.• Proficient in coordinating both domestic and international travel, as evidenced by their contract roleat Intuit and permanent positions at AV Designs and VMware.• Experienced in overseeing leadership meeting agendas, minute-taking, and action itemaccountability. Initiative in finding opportunities for efficiency improvements and facilitating.enhancements, for example creating a corporate information hub, showcasing a proactive andresourceful mindset, essential for process governance and organizational efficiency.• Demonstrated exceptional ability in building and maintaining relationships collaborating withleadership, cross-functional teams, internal and external customers, and departments, otherexecutive assistants and administrative assistants, ensuring a cohesive work environment.• Adept in processing business expense reimbursements, managing invoices, and overseeing currencyconversions, purchase orders, and other budgetary tasks.• Extensive experience with Microsoft Office Suite, Adobe Creative Suite, and Google Workspace toolsand handling confidential information with integrity.
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Executive Assistant To Ceo And CtoArtycSan Jose, Ca, Us
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Executive Virtual AssistantUpwork Freelancer Oct 2023 - PresentLiaquatpur, Panjanb, Pk• Direct daily office operations and provide essential administrative support to the C-Suite team• Audit, submit and track travel and company expenditures• Coordinate and manage Board meeting events and scheduling• Coordinate corporate worldwide travel arrangements via car, train and airplane• Develop and maintain office budgets, optimizing resource allocation• Mail-Merge Documents for large-scale Marketing campaigns• Manage and track payments, purchase orders, and invoices to ensure financial accuracy• Manage project tasks and requests from internal and external teams with precision and confidentiality• Negotiate hotel, rental car contracts and corporate shipping rates• Orchestrate conferences, team activities, staff and all-hands meetings, as well as offsite events • Oversaw expense reports, payment processing, purchase orders, and invoice approvals using QuickBooks• Schedule and manage demanding calendars for executives and teams -
Senior Executive Assistant To Chief Executive Officer And FounderArtyc Pbc Jul 2023 - Oct 2023• Direct daily office operations and provide essential administrative support to the C-Suite team.• Manage and track payments, purchase orders, and invoices to ensure financial accuracy.• Develop and maintain office budgets, optimizing resource allocation.• Schedule and manage demanding calendars for executives and teams.• Orchestrate various conferences, events, and meetings, ensuring seamless execution.• Audit, submit and track travel and company expenditures• Coordinate and manage Board meeting events and scheduling.• Negotiate hotel, rental car contracts and corporate shipping rates• Orchestrate team activities including staff meetings, all-hands meetings, and offsite events.• Oversaw expense reports, payment processing, purchase orders, and invoice approvals using QuickBooks.• Manage project tasks and requests from internal and external teams with precision and confidentiality.
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Executive Assistant To (6) Senior Directors, Quickbooks And Programs DivisionsIntuit Feb 2023 - Jul 2023Mountain View, California, Us• Managed global administrative support operations for Directors.• Developed and executed budget management strategies.• Coordinated and optimized 6 Director calendars, facilitating efficient meeting scheduling.• Collaborated cross-functionally with executives, business partners, and administrative teams.• Orchestrated team activities including staff meetings, all-hands meetings, and offsite events.• Negotiated contracts for hotels, air travel, rental cars, and venues, both domestically and internationally.• Directed comprehensive event and conference planning efforts involving Technology and Operations.• Oversaw expense reports, payment processing, purchase orders, and invoice approvals using QuickBooks.• Managed project tasks, e.g., KPI’s and requests from internal and external teams with precision and confidentiality.• Created and updated organizational charts to streamline reporting and team structures. -
Senior Executive Assistant To Chief Executive Officer, Chief Operations Officer And Svp, EngineeringAv Designs Aug 2014 - Jan 2023ZaDirected daily office operations and provided essential administrative support to the C-Suite.• Supervised administrative staff, conducting HR activities such as interviews, evaluations, and training.• Managed and tracked payments, purchase orders, and invoices to ensure financial accuracy.• Developed and maintained office budgets, optimizing resource allocation.• Scheduled and managed demanding calendars for executives and teams.• Orchestrated various conferences, events, and meetings, ensuring seamless execution.• Facilitated employee relations initiatives including gifts, acknowledgments, and communications.• Coordinated executive committee meetings and collaborated across departments for cohesive outcomes.• Prepared detailed PowerPoint presentations for board meetings and strategic sessions.• Managed international and domestic travel arrangements for executives and teams. -
Executive Assistant To Senior Vice President, Sales & Marketing And ProgramsAppleone Employment Services Mar 2013 - Jul 2014Glendale, Ca, UsManage daily team operations with direct administrative support to VP of new SMB divisionCalendar management; extensive scheduling• Utilize/Manage MS Outlook Calendars, Task Assignments (meeting tasks to direct reports); Contact Database, Distribution Lists• Manage staff recurring 1:1’s, Group meetings, Interviews and Customer MeetingsConference, Events and Tradeshow coordination; large scale • Managed and coordinate handout, meeting, and product materials • Analyst and Investor Relation meetings• Key-note speaking engagementsExpense management• Maintain input and reimbursement expenses Organizational Charts• Create, Edit and Maintain on a monthly basis for organization of 250 staff membersPowerPoint presentations – Prepare in-depth designs for board, customer and company meetings • Create graphics, layout designs, templates and animation concepts from scratchTravel management; worldwide (15+ years managing international & domestic travel)• Coordinate transportation, accommodations, boarding passes and provide detailed travel folderReports• Weekly and Monthly Master Calendars – compile data from sales team and submit report to CEO
Ela F. Skills
Ela F. Education Details
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University Of PhoenixBusiness/Marketing -
Mira Costa CollegeAnd Related Support Services
Frequently Asked Questions about Ela F.
What company does Ela F. work for?
Ela F. works for Artyc
What is Ela F.'s role at the current company?
Ela F.'s current role is Executive Assistant to CEO and CTO.
What is Ela F.'s email address?
Ela F.'s email address is zo****@****att.net
What schools did Ela F. attend?
Ela F. attended University Of Phoenix, Mira Costa College.
What are some of Ela F.'s interests?
Ela F. has interest in Animal Welfare, Social Services, Science And Technology, Health.
What skills is Ela F. known for?
Ela F. has skills like Administrative Assistance, Event Planning, Management, Training, Project Management, Conference Coordination, Oracle Applications, Heavy Calendar Management, Expense Reconciliation, Self Motivated Team Player, Business Development, Marketing.
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