Administrative Assistant At Destiny Usa
CurrentProvide a high degree of timely execution of various Administrative, Operational, Contractual, and Accounting projects in a very challenging friendly environment. Attending to emails, callers, visitors, tenants, and vendors. Maintain a professional and efficient reception area in a safe and clean environment and effective office equipment.Provide administrative support to the management team as needed. Controls and process Short Form Time and Material contracts, Purchase Orders, Expense Forms, and Vendors expense records.Maintain Compliance records.Execute Accounts Payables, for vendor, energy, and supplies, invoices payments process and control, using online electronic accounting system with attention to accuracy, due dates, and validity of related contracts, and insurance certificates. Prepares paperwork and collects money for new Tenant Mailbox’s and maintains keys. Maintains “BITS”, electronic work order system. Maintain control for “Roof Access”. Approved Contractors and New Contractors. Update roof access book and update tenants and vent valid Certificates of Insurances COIs.Maintain files for Certificate of Insurance for Tenants & Contractors. Updating Tenant & Contractors list. Requesting COI’s, obtaining approval by our Carrier by email and/or phone. Communicate with departments & vendors obtaining necessary information to complete required paperwork. Maintain Skydeck meeting calendar for appointments, arrange table setup and setup supplies and/or refreshments. Maintain Contact and Space Lists of Tenants, and update Employees contacts list.Update store information listings as required, update front desk reference manual. Maintain Access Cards security system.Special and confidential projects as needed for Management, Operations, Marketing, Advertising, and Leasing. Any other assigned duties.
