Senior Executive Secretary To Chairman And Team
Current-Oversee and manage daily office operations and procedures-Manage procurement & maintenance of office and pantry supplies-Manage office facilities, furniture & equipment and maintenance-Act as a point of contact between executives, employees, and external partners.-Supervise the document management and retention-Supervise and co-ordinate reception and administrative duties-Office administrative project and work as and when required-Manage information flow within the organization, ensuring timely and accurate communication.-Arrange travel logistics, including flights, accommodations, and transportation.-Handle travel receipts and expense reports.-Be flexible and resourceful in handling unexpected situations.-Proactively address challenges and anticipate the executive’s requirements.-Juggle multiple tasks efficiently, prioritizing urgent matters.-Help the executive manage time effectively.-Build positive relationships with internal and external stakeholders.-Work closely with other team members and departments.-Assist in organizing company events, lunch & learn, or special projects.-Support company-wide initiatives as needed.-Support in issuance and returns of office access card, etc.-Oversee office space, maintenance, and supplies as needed.-Collaborate with facilities management for repairs and improvements.-Liaise with vendors (cleaning services, office suppliers, etc.).-Cascade timely communication to ensure seamless coordination across departments, especially for cross-departmental projects or meetings.
