Scheduling appointments and managing the medical officer's calendarCoordinating travel arrangements and preparing itinerariesManaging and organizing medical records and documentsHandling correspondence and answering phone callsAssisting with patient care tasks, such as scheduling appointments and managing medical recordsProviding administrative support for the medical officer, such as preparing presentations and reportsAssisting with budgeting and financial management tasksHandling sensitive and confidential information in a professional manner

• Covered phones, scheduled meetings and managed work schedules• Wrote, edited, and organized a broad range of internal and external communications• Organized and scheduled travel activities• Organized, maintained, and filed expense reports• Organized and maintained administrative files• Assisted with office duties • Worked with Finance to properly code and track vendor payments

• Completed a broad variety of assignments of a confidential or complex nature necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy on behalf of the CEO.• Planed, coordinated and ensured the CEO’s schedule was followed and respected. Provided “gatekeeper” and “gateway” role, creating win-win situations for the direct access to the CEO’s time and office.• Communicated directly, and on behalf of the CEO, with Board Members, donors, staff, and others, on matters related to CEO’s programmatic initiatives.• Successfully completed critical aspects of deliverables with a hands-on approach, including preparing letters, correspondence, reports, agendas, presentations, memoranda, and other tasks that facilitated the CEO’s ability to effectively lead the organization.• Authorized and approved staff expenditures up to established dollar amount.• On behalf of the CEO, arranged complex and detailed travel plans, organized meetings, maintained schedules, and planed events.• Participated as an adjunct member of the Executive Team including assisting in scheduling meetings and attending meetings. Assisted in coordinating the agenda of staff meetings. • Worked independently on projects, from conception to completion which also included the planning and coordination of multiple presentations, disseminating information or coordinating company-wide activities.• Served as the CEO’s administrative liaison to the BOD. Coordinated board and committee meetings (scheduling, meeting arrangements, coordinating support materials, board correspondence, meeting minutes); responded to Board inquiries. Acted as Board liaison. Maintains Board Roster.• On behalf of NBTS and CEO’s office, without prior approval, selected and purchased office related supplies and materials. Acted as authorized user on NBTS credit card for office expenditures. Approved and submitted invoices to accounting department