1-Maintaining a physical and electronic archiving for the whole group (papers, and digital). 2-Ensuring timely document delivery and tracking. 3-Managing the document control data base by updating all daily received data, as well as the management of document Meta data. 4-Ensuring all documents are easily accessible at all times - both hard and electronic copies. 5-Monitor and continuously improve the effectiveness of data management procedures and processes according to objectives and ISO measures.6-Assist with the specification, development and testing of new systems and tools.7-Data analysis in collaboration with the IT department in order to increase the systems efficiency and productivity.8-Provide reports on the performance of the document management system. 9-Ensuring that all document control procedures are adhered to with the collaboration of all the concerned departments.10-Establishing adequate and punctual record keeping. 11-Manage sensitive or restricted records, archives within agreed conditions.12-Implement legislative requirements relating to records / archives (10 years for the accounting files, and 25 for the papers related to NSSF).13-Organizing the archiving warehouse by putting each enterprise’s official papers in its proper place or zone (by company, department, signs and labels…). 14-Supervise the documents and records transfer from the head quarter to the main warehouse.15-Creating regular registry in order to track all retrieved, or incomplete files (Original files from the Head office, or the main warehouse...) by the parties concerned.16-Managing the disposal of all obsolete documents by sending them to recycling companies.

Main tasks:• Handle office supplies/contracts• Manage and coordinate assets transfer between warehouse and sites (Requisitions/stock in/out)• Manage and maintain departmental filing system ( PR, PO, LPO, Personnel, invoices)• Prepare monthly report (Asset availability/purchase/maintenance)• Prepare and maintain daily workers information records (Medical report, ID, insurance, contract, passports…)• Handle all departmental communication matters and relates messages to concerned individuals• Managing the archiving system (Collecting and maintaining head office and all sites document records)

Main tasks:• Ensuring that documents are in the right location, and that they are categorized according to the the type of document• Managing the process of distribution of internal and external correspondences• Producing of listings• Handling the maintenance of all site’s equipments in collaboration with the administrative department• Setting up the project filling system• Electronic document filling• Hardcopy document filling• Handling expense claim forms in collaboration with the accounting department• Handling all employees-workers‘ files in collaboration with the human resources department• Handling ISO procedures in collaboration with the quality control department

Main tasks:• Main administrative duties.• Issuing policies and collaborating with all the company’s departments to facilitate the agency’s work (late policies, unpaid receipts, etc…).• Following clients’ claims: medical and motor.• Handling all clients’ payments issues.• Handling clients’ approvals by Cooperating with laboratories, hospitals, companies and the claims department.