Assist Talent Acquisition Manager / HR Dept of various HR projects: complete employee change verification, process I9 paperwork, and assist with heavy filing of I-9's, garnishments, W-4's of new and term employees. Perfoming data entry into ADP / HRIS system of employee information, onboarding procedures of new hire packets sent through DocuSign for completeness and verification.

HR Coordinator/Benefits - TEMPORARY-NELSON STAFFINGCreates, maintains and updates personnel records, filing systems, and HRIS while ensuring confidentiality and compliance with applicable labor laws and regulations.Supports HR Director on annual benefits program on ADP/HRIS (i.e. health benefits, Workers’ Compensation and retirement plan) including enrolling, processing changes, maintaining records, filing claims, coordinating open enrollments and reconciling invoices from benefit plan providers.Works closely with Finance Department regarding payroll/benefits administration to ensure that all changes are processed accurately and timely.Responds to inquiries from employees and processes employment information/verification requests consistent with agency policies and confidentiality requirements.Generate periodic reports on employee data, fringe benefits.Workers’ Compensation classification and prepares other ad hoc reports.Performs heavy data entry on ADP employee changes, new enrollments, commuter checks, HRA and COBRA, copying, filing, writing correspondence and other documents, scheduling meetings, and other HR tasks as assigned.

Assist HR Department with onboarding, training assessment tests for new hires and contract employees, scheduling conference room reservations on Microsoft Outlook Calendar. Assist with background checks, bi-monthly EDD employment tracking for corporate office and monitor reporting.Administer new, contract and temporary hires of HIPAA training segments and monitor on Oracle/HRMS database system. Assist HR Department with preparation of new hire packets: permanent, contract, temporary employees for corporate and SE Region (Georgia).Participate in weekly recruiting meetings, discuss updates of new and filled job postings, pending offers and forecast of interviews and status' as they occur. Update Excel spreadsheet of all current job postings for Corporate and Southeast locations when needed.Manage new job requisitions for recruiting manager and retrieve internal applications, print resumes from iRecruitment on Oracle/HRMS database.Manage annual new employee orientation schedules for Northern California and Southeast locations: Pennsylvania and Georgia.Assist Sr. Trainer and OD & Training Dept with WorkFlow reports of annual assessment trainings for corporate office and Southeast Regions. Monitor personality assessment reports to print and distribute to all participants as requested. Assist recruiter with applicant job flow reports on Oracle iRecruitment database of retrieval of internal resumes, monitor tracking of applicants applying to specific job postings.Process unemployment claims for former employees through Equifax email systems and administer employee employment history and information for review and legal tracking.Monitor new job postings of internal and external positions and post on employee job boards on daily and weekly basis. Manage front reception HR Department area, handle incoming calls and provide professional customer service to incoming visitors and HR Department.

Assisted with ongoing post and renew job descriptions on several job posting platforms: Dice.com and MonsterJobs.com.Recorded and track weekly updated job postings on Excel spreadsheets and monitor job statuses as changes occur.Assisedt Sr. Recruiter with client consent forms, scanning and creating profiles for qualified job applicants. Submited qualified applicants to several client career portals: AbbreviateVMS, ProvadeVMS, GreenRESOURCES, eRecruit and Fieldglass. Confirm and verify applicant scheduled interviews on Fieldglass and AbbreviateVMS career job portals as requested. Ownership of candidate resumes to edit, formatting, override and confirm for submittal. Emailed applicants regarding clients’ job submittal consent forms and detailed job description includes: duties and requirements, length of contract assignment, current compensation pay rates and location. Answered heavy incoming calls, assist with contact phone inquiries, answer questions concerning job postings, screened messages, and transfer to Sr. Recruiter as needed. Managed incoming emails of clients acceptance of consent agreements for processing, and signatures on a daily/weekly basis. Conducted reference checks for new hires, client file maintenance of new, existing applicants on a daily basis. Maintained filing and logging of end of day resumes, email rejects and reason(s) for applicants resume rejects.Monitored contact database to ensure candidates profiles are up to date, monitor, verify for accuracy, make changes on daily, weekly basis on Microsoft Access.Recorded and monitor new job postings in Excel spreadsheets as "not posted"​ or "posted" to track job requisitions on a weekly concurrent basis.Recorded daily resumes sent out for pending client approvals for current job postings, create new applicant files daily.Interfaced with Quest Diagnostics regarding confirmation of active account regarding onboarding process for potential new hires when needed.

Assisted with distribution and collection/sorting of monthly commuter checks, monthly birthday movie tickets and monthly log of employees’ length of service. Assisted HR Generalist with forwarding new hire packets to new hires on bay area and east coast (corporate) locations as needed.Updated employee benefit profile regarding changes to commuter checks, medical, dental, vision plan and retirement (401k) plans when needed on Workforce ADP.Assisted Sr. Administrative Assistant w/HR duties: create new name plates on PhotoShop, update new/term employee phone lists, mailboxes, prepare new cubicles and other office duties as assigned. Updated Bracket employee contacts on Microsoft Outlook of title changes, and other contact information as requested by management. Assisted Client Services and other departments with outgoing shipments of client documents and confidential CD requests as needed, researched out HAL tickets from PM’s (if needed) on Bracket’s SharePoint database.Assisted Business Operations Managers’ with filing, scanning of new/existing contracts, change orders, amendments, and statements for corporate signatures. Greeted incoming visitors, vendors, employees, maintain log in/out of guest badges and provide answers to questions regarding general office operations and processes.Sorted and distribute incoming/outgoing mail and other packages delivered throughout the day from Fedex, UPS, DHL, OnTrack, Amazon, etc.Scheduled conference room reservations and/or updates on Microsoft Outlook for executive management when needed. Ordered office and kitchen supplies through Costco, Associated and Office Depot to maintain/stock supplies on ongoing basis, clean kitchen area, and conference rooms’ daily/weekly.

Maintain phone coverage, transfer incoming calls to SVP’s, create new files for new client accounts, heavy alphanumeric filing for (2) SVP’s clients.Maintain filing of marketing collateral and brochures of other financial services/brokerage firms; maintain annual client deposits on Excel spreadsheet as needed. Assisted with updating client information for existing accounts on IRA distribution forms and client profiles to keep current annually when needed, updating follow-up notes and other general duties as assigned.

Staff Services/HR INTERNSHIP Sportsbasement, (Corporate Office-Presidio) Created guidelines on communication for management and staff, health, safety procedures and harassment training on Google docs and shared on companies’ new hire orientation segments and overall company’s intranet employee manualAssisted HR Manager with data entry of PTO accruals, garnishments, and vacation accruals’ on ADP / HRIS system.Filed employees’ documentation: W4’s, retirement plans, benefit documents, processed current employee garnishments and completed reports for final processing.

Golf Tournament:Worked closely with EA on fundraising initiatives-cultivation and stewardship, for individual donors and prospects ensuring that events meet goals for attendance, assisted with drafting in-kind solicitation letters, data entry on Raisers Edge.Development & Communications-Marketing:Assisted with verification of PR articles published and included in Sunday and/or weekly circulations on executive honorary awards recognition to Silicon Valley and bay area newspaper publications.Researched marketing promotional items for distribution to annual Wellness/Health/Agency/Career fairs, monitor and upkeep contact lists on Excel spreadsheets, and annual calendar of events.

Managed front office desk receptionist/office area, transfer incoming/outgoing calls, sort incoming/outgoing mail, sort month end employee expense reports, entered all billable expenses and AP invoices on Quickbooks ProV9 accounting software.Maintained and monitored conference room reservations and calendar on Microsoft Calender Suite, monitor all new and current employee security badges on Brivo electronic database.Provided assistance to EA and CFO of employee expense reports, creating new monthly reports for the billing months, heavy data entry on Excel spreadsheets and other administrative duties as assigned. Maintained office facilities of kitchen and office supplies (daily/weekly), clean/straightening of conference rooms, incoming and outgoing mail and other special projects as assigned.

Strike nurse recruiter in fast paced call center work environment, high energy staff, retrieved incoming calls from nurses, oversaw applicants’ information on Virtual2 Medical Database for verification of RN license/certification, and reviewed applicants’ medical areas of specialties’.Confirmed travel itinerary of inbound/outbound flight information, hotel/lodging and onsite assignment orientation and pre-drug screening, background screening on designated assigned hospital sites.

Assisted the Controller with HR Generalist duties of: recruiting, new job postings, payroll-40+employees, distribution of paychecks, managed and oversaw COBRA benefits forms/payment processing reports.Heavy data entry of new hire information on Pinnacle Business Systems database, direct deposit processing, benefit administration of: Kaiser, Standard Life (Dental) and 403b retirement enrollments, draft offer letters and other on boarding procedures.

Assisted with heavy recruitment, benefit administration, data entry on Valient/HRIS system and collaborated time/schedules for in-person interviews at mall location accounts when needed. Maintained and tracked ongoing HR employee information rate changes, titles changes, LOA accruals, new hire, and terminations on continuous basis. Assisted Union HR Manager with acquisitions of new accounts, data entry of new employee information, new hire orientations, benefit administration, administered uniforms, etc. Consulted with employees on continuous basis regarding business morale and improvements needed to change and/or implement a better work environment. Processed workers compensation reports regarding mall accident injuries’ inside/outside company premises when needed, consulted with doctors injury status for employees’ return to work.Processed EDD reports as needed for terminated, layoffs (voluntary or in-voluntary) and spoke to outside vendors regarding issues/reasons of termination, etc.Processed LOA paperwork for active duty employees for deployment as needed, processed and updated employee status’ upon return when necessary.Maintained high confidentiality of employee I-9 files, current and term employees, drug testing and processed employee background checks and credit checks for pre-employment purposes.Interviewed and screened applicants on phone and in-person location interviews, managed phones, and other general office duties.