Provided coordination and administrative support to Project Manager.• Oversaw and perform administrative functions concerned with community projects.• Maintained coding of invoicing and payment management. Prepared purchase orders.• Researched subcontractor payment inquiries and discrepancies.• Worked closely with Purchasing Division to ensure contractual agreement was made and collaborated with multiple subcontractors, resulting in increased workflow efficiencies.• Created and maintained comprehensive project documentation, improving completion time.• Maintained Warranty records through Pivotal including scheduling subcontractors’ daily and weekly communication.• Researched and provided direction of over budgets reports on a weekly basis.• Maintained and updated client confidential lot files.• Worked closely with project manager and construction managers to ensure necessary permits and approvals were obtained.• Liaison between managers and clients and construction team, resulting in increased communication and productivity.

to the Broker of RecordTransaction Coordinator Office Manager and Executive Assistant to the Broker of Record.• Entered and updated contracts in systems company systems, Lucero, Crest, MLS, Re-Shows, action plus, and C21 sites.• Acted as liaison to legal counsel pertaining to sales for the office agents.• Facilitated and managed the flow of information and documentation pertaining to each deal.• Maintained that all files were updated for auditing purposes, including home inspections, CCO, addendums to contracts and all correspondence• Distributed daily faxes, and documentation pertaining to deals get processed and to the Agents on a daily basis.• Prepared and tracked weekly floor time schedule to ensure proper front desk coverage.• Processed all open house advertising for the office• Managed company accounts receivable and vendor payables to ensure amounts were accurate according to contractual agreements. Processed invoices and deposits for deals pertaining to real estate sales, office and some companywide, invoices for referrals.• Kept accurate records and files for financial transactions for C21 APR.

Executive Assistant/ HVD Classics Homes, 2006 - 11/2008Worked directly for the Area Vice Presidents and managed meetings, calls, and schedules.· Distributed and maintained confidential matters for Area Vice Presidents.· Managed invoicing and billing process.· Interfaced with senior level executives, customers, vendors and subcontractors.· Maintained budget, department files, sales and decoration selections system.· Liaison between county offices, departments, taxes, and permit requirements.· Coordinated home closing process.

Skilled and dedicated Executive Assistant with more than 10 years experience in planning, coordinating, and support in operational and administrative functions. Results-oriented with outstanding work ethic and the ability to work equally well in both team and self directed environment. Highly focused and bi-lingual with excellent organizational and communication skills.

Responsible and Accountable for the following communities: Lexington Estates, SaratogaEstates and FS/@ South BrunswickProcessing vouchers, researching payment discrepanciesIssue and reprint purchase orders perform UPQ community downloadsCreate and prepare Cost to complete spreadsheets for assigned communities Evaluate impactof new product/feature release on production.Create and process community variance purchase ordersSet-up and populate the flooring systemPrepared On-going weekly and monthly reports (COS, Open PO, DER and Sweeps)

Provide administrative support to Community Builder- Lexington Estates @ MarlboroManage office inventory and order marketing materials, signage, computer/phone equipment,office supplies etc.Generate and maintain all required reports for the purpose including PerformanceStandards, CB Binders, Cost to Complete- Prepare Accounts Payable vouchers and manage through processingPlan and manage sales eventsMaintain and update community logsProcess pre-settlement information for new homeowner

Assisted office manager in all areas regarding the running of the officePrepared and coordinated all aspects of advertisingLiaison between attorneys, clients, corporate and agentsKept accurate and updated records regarding vendor statementsManaged overall office supplies and inventories

assigned to Fortune 500 CompaniesTrained new employees on tax laws, proper customer service procedureCoached hired employeesMentored/Managed four employees.Developed (or CEO) corporate wide telemarketing program

The AgingCoordinated program activities with fiscal and contract personnelNegotiated agreements for OJT contractsConducted/Developed bilingual training seminars for Job Search Club and 502e /OJTProgramMaintained weekly and monthly documentation statistical reportsDeveloped and implemented new curriculum ideasProvided counseling and placement level to meet unsubsidized placementActed as bilingual interpreter