Elizabeth Isinde Email & Phone Number

Nairobi County, Kenya

Document management• Organize the filing, retrieval of files and documents in order to ensure that they are secure and accessible.• Manage Unit head’s professional profile on website and other academic social media sites.• Work with communications team to update programme, Oxford and other sites with Unit's related content.• Maintain systems and records (i.e. paper flow, database etc.) for project studies and publications for the research team.• Facilitate submission and maintains file of submitted Unit scientific proposals through KEMRI scientific and ethical approval process & notify Principal Investigators in advance when ethical approvals expire.Calendar and travel management.• Maintain the units calendar and schedule of appointments, screen requests for meetings, and synchronize office and personal diaries to ensure that appointments do not overlap.• Coordinate the preparation of both local and international itineraries for team and other external stakeholders, confirm travel bookings and hotel reservations.• Coordinate activities (e.g., conference calls, internal and external meetings) by providing administrative, and logistical support services.Budgeting, procurement and finance related activities• Prepare budgets for meetings, fieldwork and travel for unit staff and field activities. • Maintain inventory of office equipment for the unit and asset disposal list, monitor utilization of consumables and requisition for additional supplies and maintain an overall record of status and allocation of common items to unit staff and hospital sites.General Administrative roles• Carry out clerical duties including preparation of correspondence, taking minutes, typing and circulating them to staff and other stakeholders.• Maintain efficient and effective communication channels between the Head of Unit, staff, and other stakeholders• Maintain updated contact list and event summary for the unit.• Managing leave schedule for all hospital site staff.

197 Place,Lenana Road

Duties and Responsibilities• General management/administrative role: Provided full administrative support to departmental staff by scheduling meetings, taking minutes during meetings, booking venues for seminars and workshop trainings. I also organized departmental calendar of activities and diaries for heads of departments, while ensuring prompt correspondence of emails and follow-up on set action plans.• Supporting ethical approval processes: By keeping a database of all proposals and coordinating reminders for any renewal and making sure all documents are submitted for renewal to Ethical Review Committee timely• Communication – Work with communications team to update programme, Oxford and other sites with HSU related content. Manage HSU head’s professional profile on website and other academic social media sites • Budgeting: Prepared budgets for fieldwork, meetings and travels, carrying out quotation analysis and reporting expenditure. Administered petty cash according to established procedures.• Procurement and supply management: Coordinated and recorded ordering and procurement of equipment and supplies, including maintaining a register of all equipment, their status and current user; ensuring allocation of costs to appropriate grants within the group; and monitoring use of supplies by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.• Logistics role: Facilitated participant and staff travel in local and international meetings, through flight booking, raising travel authorization requests, and accommodation reservations. In-charge of courier services for our department.• Inventory management –Maintained inventory/assets of all equipment received within the department and keeping an updated list of inventory.• Human resource role: Organized staff events including induction and orientation of new staff, staff retreat party among others.

Kenya

ROLES. • Performing other administrative duties as directed• Performing administrative management, directory maintenance, logistics, equipment inventory and storage.• Managing of inventory of assets and supplies, monitoring critical levels of stocks, sourcing of suppliers and submitting invoices.• Coordinating between departments operating units in resolving day-to-day administrative and operational problems.• Scheduling and coordinating meetings, interviews, events and other similar activities.• Preparing meeting minutes, meeting notes and internal support materials.• Sending and receiving forms of organization.• Research and identification of key data sources.• Writing and editing project proposals.• Writing and editing financial and narrative reports.• Receiving and attend to visitors/clients• Receiving and forward phone calls.• Filing and maintaining a systematic filing system.• Sorting and forwarding of all incoming and outgoing mails.• Sending out and receiving mails and packages.• Typing, printing and maintaining of general and confidential documents.• Keeping the Directors dairy.• Dispatching delivered mails and other correspondences (often using word processing, spreadsheet and presentation computer software) to other organizations.• All day to day operation matters.PROFESSIONAL EXPERIENCE.16th – 29th August, 2014: Organized for a three weeks conference for over 100 Catholic Nuns from nine countries in Eastern and Central Africa that was held in Lusaka Zambia.7th – 11th April, 2014: Management, Financial Reporting, Public Relations, Customer Care and Networking facilitated by Corat Africa.31st March-4th April, 2014: Attended a Social Media Workshop facilitated by IBM Research Lab-Africa and the Catholic University of Eastern Africa (CUEA).February 12th – 22nd , 2013: Attended a Capacity Building Workshop for ACWECA Executive Secretaries, theirs Assistants and Treasures facilitated by Corat Africa.

Bachelor'S Degree, Bachelor Of Management And Leadership.

Diploma, Information Technology, Credit

Diploma in Information Technology (IT)