155 N. Wacker, 1.2 million square feet Class A+ office building. Responsible for ensuring management performance aligns with Ownership’s objectives and goals for the asset.Development of building staff including Assistant Property Manager and Tenant Service Coordinator. Primarily involved in hiring, managing and training all personnel under direct management. Perform detailed financial analysis to assist with leasing and investment strategy to enhance value and maximize return to the Owner.Coordinate construction projects including tenant build-outs and capital improvements.

Responsible for property accounting including accounts payable and accounts receivable. Assist property manager in budget preparation and financial reporting. Review leases and answers lease questions. Prepare tenant statements for approval by property manager. Maintain credit applications for new vendors and verify all vendor approval forms have been completed.Assemble data used in the creation of financial statements.Track service tickets to ensure that all service tickets are accounted for and closed appropriately. Prepare tenant monthly statements. Handle tenant account inquires.

American Dental Association, 276,326 square feet owned and occupied by the American Dental Association.; Manage accounts payable process, including coding and entering all invoices on a weekly basis.Manage accounts receivable process, including rent billing, allocation of cash, manual billings and adjustments.Ensure that all expenses are allocated to each budgeted general ledger account.Verify all JDE Alternate account balances with Owner’s Accounting Department to meet monthly deadlines and resolve any variances.Assist in the Operating and Capital Budget preparation for Owner (revenue projections/operating expenses).Ensure quality and timely reporting throughout the year regarding Financials (Monthly & Quarterly Owner Reports, Re-forecasts and monthly variance explanations w/Owner’s Finance Department).Work closely with Owner’s Accountants monthly to explain Operating Expense variances and capital project forecasts; maintain a professional relationship with the Owner’s Accounting staff and their superiors.Track and record all capital expenditures and update several tables that assist the General Manager and the Owner with year-to-date spending on the projects including management fees to be billed at year end.Provide assistance to the General Manager in budget preparation by inputting and detailing expenditures in the Owner’s accounting program.Maintain all lease abstracts for new and existing Tenants according to company standards and for recurring billing purposes.Schedule and coordinate with the General Manager and Chief Engineer all building capital projects for the year.Generate Requests For Proposals and bid analysis on submittals.Handle the day-to-day facility issues with Tenants and ADA departments.Conduct monthly inspections with cleaning contractor.Maintain the emergency evacuation plan in 4-Sight and update files.Conduct quarterly table-top exercises with the building staff on numerous emergency plans.

Chicago Union Station, 1.2 million square foot transportation mixed use facility.Property AdministratorAssist in vendor management which includes generating vendor contracts & amendments, maintaining property contract log and vendor certificates of insurance.Generate Request For Proposal and bid analysis on submittals.Followed operating expense budget on the life safety and metal maintenance services to ensure that monthly costs are being billed accurately and services are completed on a timely manner.Assisted with financial processes including monthly accruals and operations budget.Assisted with retail tenant billing and operations which include: lease abstracting, documenting & tracking tenant retail sales and annual tenant satisfaction survey through Kingsley & Associates.Assist team members in the preparation of annual Minimum Standards and Operations Audit.Administered Railroad Protection Liability and labor clearance process.Assisted General Manager in administration of project authorization forms for abatement and hygienist services.

Created an emergency evacuation plan in 4-Sight and update files.Assisted Event Coordinator in administration of Event Contracts.Abstracted leases for new retail tenants.Maintained access card files for all employees working on the property.Created station comment cards and take appropriate action by administering and distributing to designated entities which include Amtrak, Metra and Station personnel.Assisted Assistant General Manager with the entry of property team’s timesheets bi-weekly.

Building: Chicago Union Station; Answered and directed calls to proper personnel.Distributed lockers and parking access to employees (over 2,000).Maintained and organized the filing of all lease, vendor and general files.Maintained tracking of overtime for station craftsmen.