Elizabeth Donelan Email and Phone Number

Office/Facilities Manager for East Coast Regional Office training facility.Administrative support to several levels of management. Maintain group calendars for training and operational events.Handle all aspects of facilities maintenance to include vendor selection, scheduling, contract maintenance, and invoice processes. Maintain and update databases/spreadsheets for purchase order and warranty life cycle processes.Research and purchase all office and facility related items.Evaluate current procedures, and recommend and implement changes as needed.Coordinate catering for demos, training classes, and on-site weekly luncheons.Extensive use of Teams for individual and group meetings.Assistant FSO for Herndon HQ location.Provide on-site HR assistance as needed.Coordinate on-site and off-site corporate sales meetings, which include team building activities.

Assigned facilities management role and backup security functions (processing of VR's, CPRLs, access badge production, etc.), eliminating the need to hire for a vacated position.Responsible for appointment scheduling, calendar management, event registration, expense reports, travel arrangements, and other miscellaneous duties as required by Executive team. Coordinated on-site and off-site meetings for internal and external personnel.Used Word Press software to update and maintain external company website.Continued with most duties from prior Office Manager/Corporate Support Specialist position.

Maintain staffing database for 30+ defense contracts, utilizing on-line portals and electronic information supplied by large defense contractors.Coordinate small and large scale corporate events (external and internal holiday parties, retirement parties, annual company picnics, corporate happy hours, charitable events, special events), ensuring that catering and other vendor services are scheduled, executed and compensated.Manipulate templates to create corporate web forms, often including graphics, for employee event responses and informational purposes, and post to internal company website, eliminating the need for an on-site graphics web design employee. Schedule interviews with prospective employees and construct all related communications.Use MS Office Suite, Adobe Creative Suite, and other software applications (i.e. SnagIt) to produce spreadsheets, documents, PowerPoint presentations, contracts, organization charts, and proposals. Assist with testing of internal recruiting software to help identify program issues, and suggest improvements. Utilize Adobe Indesign to print in-house business cards, eliminating printing expense.Research and order all corporate logo items, to include lanyards, event team t-shirts, employee logo wear, and job fair giveaway items.Serve as Proposal Production Lead and Coordinator on proposal efforts, as needed.Primary support person for offsite employees.Assisted Human Resource office in various areas (new employee information, employee profile maintenance, constructing new employee packages, updating employee website info).Managed office equipment contracts and maintenance, identifying irregularities which resulted in improved procedures.Served as backup for Facilities Manager which includes working with Property Management group to ensure physical facility issues are promptly resolved.

Coordinated large scale corporate move to new facility.Greeted visitors entering the corporate facility, determined nature and purpose of visit, and registered and badged them according to specific destination within the facility (secure or unclassified spaces).Ensured that corporate lobby and reception area was kept clean, neat and comfortable to a high level of expectation. Screened and routed phone calls.

$315 million annual salesInventory Control and Systems Specialist Maintained accuracy of inventory database for 2000+ stock items, to include quantity and description manipulation, on both Citrix and Microsoft AX systems. Monitored ordering and requisition procedures and tracked through life cycle, eliminating potential problems that would impact customer satisfaction.Consistently reconciled inventory loss on $4 million dollar inventory to less than 0.5% loss.Coordinated and conducted training sessions for employees in several states, which improved inter company communications and transfer procedures.Assisted the Information Technology (IT) Department with design of new Microsoft AX computer system and created training documentation that was used nationally.Developed procedure to handle physical consolidation of two corporate locations while allowing for minimal impact on daily transactions.

$53 million annual sales Assistant V.P. Purchasing and Inventory Control Oversaw procurement planning, inventory management, vendor sourcing/selection, and negotiation of pricing and delivery terms for paper products division.Supervised department of five purchasing agents and assistants, maintained employee files and time and attendance records, and performed evaluations of employee job performance.Implemented warehouse numbered bin location system for inventory tracking which improved physical inventory efficiency and reduced paid man hours by 25%.Designed and updated Excel spreadsheet to analyze supply chain cost variances on roll paper that was converted to sheeted product to ensure acceptable waste ratios, and addressed with senior vendor management if ratios were unacceptable.

Established and enforced company policies to ensure consistency throughout organization.Assisted with implementation of computerized inventory and accounting system.Managed executive calendars, expense reports, and travel arrangements for company president.Served as internal IT contact for system changes and training, eliminating the expense of an in-house IT position, and assisted with implementation of computerized accounting and inventory system.