• Customer liaison and Managing of online store (Big Commerce) • Day to day running of office and manage all incoming calls and direct enquiries.• Manage and responding to all email enquiries/customer requests on a daily basis- managing all company email addresses as well as personal email address.• Managing and preparing daily customer orders, freight and shipping documents.• Managing stock levels and ordering of stock. Liaising with suppliers and work towards maintaining good relationship• Accounts Payable and Receivables up to bank reconciliation (Xero)• Payroll processing and handling of all staff matters and contracts

Prepare invoicing (monthly & projects), supplier payments, manage debtors and creditors in Xero , Create Purchase Orders, Process BillsFront desk reception, answering/directing calls, greeting visitors and clientsManage CEO’s diary including travel and accommodation when requiredMaintain customer data in CRMOrganising and accepting equipment deliveriesMaintain office including boardoom, kitchen ,suppliesManage Petty Cash, Staff ExpensesData Entry AgileAssisting with preparation of board documentsRunning errands as required

General Office Admin and BookkeepingAssisting with day to day running of OfficeMaintain Debit Order SystemPrepare Client Proposals and EstimatesUpdate Project Status on Management System

General BookkeepingAssisting with day to day running - replying to email enquiries from web site, provide quotes, invoice clients, follow up on payment of invoices, arrange deliveries, obtain feedback from clients, record keeping, etc. Liaise with factory – submit furniture manufacturing sheets, etc Finance admin – pay accounts via internet banking, liaise with suppliers, submit documents to bookkeeper, etc)Invoicing and bank reconPrepare Client Proposals and EstimatesWages – salary payments via eft - salary slips

Financial Administrator – Facilities• Process quotes & motivations, project definitions for dealer stores, new and upgrade of service centres - ensure correctness of documents.• Requisitions from inception through to Purchase Order (OPEX and CAPEX • Process invoices• Budget Control• Managing Projects and Maintenance contracts.• Reporting• Liaise/meet with suppliers• Reports from Oracle (Payables, Payment History reports).• Input budgets, export reportsFinancial Administrator – Technical Department• Perform all Financial and Technical administrative functions for the Transmission Planning department. • Administrative functions for the Transmission Department e.g. Data Base update (Share Point) • Forecasting of OPEX & CAPEX budgets. (Both R900 mil+)• Requisitions from inception through to Purchase Order. (OPEX and CAPEX)• Process invoices against PO’s, follow up until PO’s paid in full and invoices capitalised.• Budget control – CPB’s vs budget spent, Requisitions vs Budget spent, Updating of control sheets. Analyse Payables report monthly• Maintain filing system for financial documents and ensure security. • Responsible for all financial functions for the Transmission Department e.g. share-point • Assist the Transmission Manager with tasks as and when required.Self Provisioning Account Management• Reconcile Self Provisioning supplier monthly accounts on an ongoing basis – provide monthly reports.• Reconcile penalties due by Self Provisioning Suppliers.• Manage administration for self provisioning orders.• Management of frequency allocations and payment thereof• Control all national transmission records by pursuing outstanding link acceptance documents, and capturing data on Remedy.• Maintain Internal and External customer relationships • Hand over investigations/a

Facilities * Process quotes & motivations, project definitions for dealer stores, new and upgrade of service centres - ensure correctness of documents. * Requisitions from inception through to Purchase Order (OPEX and CAPEX * Process invoices * Budget Control * Managing Projects and Maintenance contracts. * Reporting * Liaise/meet with suppliers * Reports from Oracle (Payables, Payment History reports). * Input budgets, export reports