Elize Erasmus Email and Phone Number

Customer Service Engage with Debtors on a professional manner Follow up on all Debtors inquiries received Resolve daily Debtors queries and ensuring query resolution register is maintainedAdministration Invoice posting on Pastel and Order Program Passing credit notes on pastel Passing basic journals i.e. interest, corrections etc. Preparing and distributing debtors statements Follow up on debtors related issues and the tracking thereof Preparing of Pro Forma and To Follow invoices Pastel Ad hoc invoicing cash customers Debtors reconciliations Maintaining debtors files and supporting documentations Process of new orders on Order Program Dispatching orders on Order ProgramFinancial Ensure debtors collection are in line with the agreed budget process i.e. time frames Supply input to the annual budget process and highlight monthly fluctuations timorously

Customer Service Engage with Debtors on a professional manner Follow up on all Debtors enquirers received Resolve daily Debtors queries and ensuring query resolution register is maintainedAdministration Managing the agreements file Compiling and sending letters to “bad paying” debtors Invoice posting on Pastel Passing credit notes on pastel Passing basic journals i.e. interest, corrections etc. Preparing and distributing debtors statements Follow up on debtors related issues and the tracking thereof Preparation and posting of inter company invoices Clearing inter company control accounts Preparing and distributing debtors statements Preparing of monthly standard invoices Ad hoc invoicing cash customers Debtors reconciliations Maintaining debtors files and supporting documentations Daily/weekly/monthly reporting to management on outstanding debtors Ad hoc administrative duties (that may not be related to debtors)Financial Ensure debtors collection are in line with the agreed budget process i.e. time frames Supply input to the annual budget process and highlight monthly fluctuations timorously

Ensure that all inv audit functions are carried out in accordance with procedure. Receive MRS from site, Receive PO and supporting documents from Procurement and review inv received from clients for correctness. Maintain a monthly register of all inv to be paid. Enter inv’s in the Inv Register with FW reference number. Complete Vendor IAV and IRA documentation forms. Distribute invoices to Procurement for approval. Review Inv Register to ensure that all inv distributed have been received back. Distribute to Cost Engineers & clients.Obtain confirmation from authorized persons that all documentation is correct and that all provisions of the purchase order have been fulfilled. Maintain ORF for all vendors. Capture approved inv’s into JDE accounting system. Record the JDE MI journal reference on the Vendor Invoice Allocation Form, inv and Inv Register.Prepare RFTS and AP S for each project and obtain approval from authorized persons. Send approved original documentation to the client together with required back-up in the form of CD or USB containing copies of all original documentation. Maintain a Retention Register for MA, CE and Clients. Once payment is received from Client, payment of vendors should follow in accordance with procedure. Run a payment list and remittance advice. Ensure a tax inv is generated for funds received from client together with Cash Data Input form and submit to A R / Billings department for capturing on JDE accounting system. Prepare Project Bank Account reconciliations for the clients.Update C&E Reports on a monthly base, and submit via email to Costs Engineers)Prepare vendor recons and email PDF to vendor/clientUpdate ORF and C&E Reports (C&E) when projects come to an end, keep a copy of the C&R with ORF on file.Attend to supplier queries and meetings.+-R 200mil per month(+-250 vendors and contractors)Capture of P O in SUN and balance back to ORF

Liaising with supplier, finance and the cost controllers on site clients via fax, e-mail or telephoneImplementing spreadsheets – control system and administrating of Sub contracting accountsRoyal Sechaba Foods, LRP Thailand and Rabali Transport, VSL South Africa, RSC Shisane, Murray & Roberts PlantReceiving invoices pod’s and SIRI documents from the site. Reconciliation of monthly invoice Royal Sechaba +-R 1,9mil per monthLRP Thailand invoice reconciliation of +-33 000euros’ per month.Rabali Transport +-R1, 1mil per monthVSL South Africa +-R10mil per monthRSC Shisane +-R30mil per monthMurray & Roberts Plant +-R2mil per monthReconciliation of logbooks and traveling of 33 busses of Rabali Transport of +-R 1mil per monthImplementing control system and administrating of all North contracts -from requisition up to Letter of Award. (Approximately 36 contracts running)ReconsDocument Control FilingGeneral office work

Book value +- R 25milHubco Foundry – DebtorsBook value +- R 25milLiaising with all the Motor Industry Companies(Ford,BMW,VW,Nissan,Toyota,Daimler Chrysler)Handling of Debtors accounts, Recon’s queriesCollection of all invoices & Pod’s & ensure completeness via maintenance of registerProcessing of all sundry invoicesPosting / delivery of all invoices on a weekly basisEnsure all manual delivery notes are invoiced timorouslyProcessing & Preparation of credit notes after authorisation Recon’s of debtors account every monthResolving of all queries on debtorsCapturing of receipt on BaanPreparation of cash collection schedules & ensuring sufficient & timorously cash collected in accordance with budgets

Liaising with all the Mines (RPM Rustenburg,Lonmin,Harmony,Cementation,Murray and Roberts)Capturing of receipt on JD EdwardsBook Value +- R9mil (22 customers)Recons, Statements, Invoices, Credit notes, Pod’s Preparation of cash collection schedules & ensuring sufficient &timorouslycash collected in accordance with budgets Filing

Download of Bank Statements from STD Bank BEST 2000NEDBANK and FNBFormatting of downloaded bank statements on excel spreadsheet for Allocations.Capturing of receipt on ACCPACAn allocation of approximately 1000 bank transfers and deposits allBank account into ACCPAC Debtors and Creditors System.Liaising with various Banks around in South AfricaBank and Private Deals on Medical Equipment Phone, e-mail and sms on bookBook value +- R12mil (259 customers and cash accounts) Recons, statements, invoices, credit notes, Pod’sPreparation of cash collection schedules & ensuring sufficient &timorously cash collected in accordance with budgetsFiling

Download of Bank statements form STD Bank CATTS STD Bank Best 2000Formatting of Downloaded bank statements to excelImport downloaded bank statements in to DHLBANK (Debtors)Liaising with approximately 9000bank transfers and depositson main bank account into IBS and Compu clearing DHLBANK System (Debtors)Allocate all sundry bankingExport allocations on excel spreadsheetsImport journals from Excel Vision 4 in to Sun System (Creditors)Import IBS report from IT in to Sun System ledgerBank recons – Main Acc value of R56mil Duties ACC value of R19milExport and Import IBS transactions in to DHLBANKTransfer of moneys from Current, Salaries and Call acc Filing

Daily management of Business (Staff 5)Daily / Weekly buying of stock (+_ R 2 000.00)Normal Admin and Bookkeeping (+- R 1 500.00 per day)

Mims SystemCreating Registrations Scheduling and updating of process Equipment info.Creating of job cards for load test and dye pen inspections.Update and input of technical history on pipe lines and Process equipment.Drawing of monthly reports.Follow up of outstanding workAssist planner by organising service requiredArrange and scheduling of meetings and internal courses.Updating of maintenance projects programs

 Data capturing Handling of 500 debtors book value R 3mil Handling of 100 creditors Handling of petty cash R 1 000 p/w Handling of cash books sales LBS VAT UIF Pension Fund and Medical Aid fund Handling of Salaries and Wages Help with internal sales (Spares and Agricultural Equipment Writing out  cheques and 2nd signature on salaries and cashbook cheques

Data capturingHandling of 500 debtors book value R 3milHandling of 100 creditorsHandling of petty cash R 1 000 p/wHandling of cash books sales LBS VAT UIF Pension Fund and Medical Aid fundHandling of Salaries and WagesHelp with internal sales (Spares and Agricultural Equipment Writing out cheques and 2nd signature on salaries and cashbook cheques

Capturing cash booksHandling of Petty cash R1 500.00 p/wHandling of cash booksLBS, VAT, UIF, Pension Fund and Medical Aid fundHandling of Salaries and wages (Staff of 200)Writing out of cheques (Salaries and cash book)

CashierHandling of customer accountsSales