Ella Chen Email & Phone Number

Pasadena, CA, US

o Office Manager* Certified ScrumMaster* Manage the Palo Alto office’s day-to-day operations* Liaise with building management and maintenance* Partners with IT and HR to onboard new hires – new employee orientation and training* Manage office supplies, deliveries, and day-to-day responsibilities* Coordinate and plan office and team-building events* Manage.

• Greet clients, handling and directing incoming phone calls on multiple line system and messages
• Coordinate company partners’ communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external company documents for team members and industry partners
• Schedule and arrange meetings and appointments and manage travel itineraries and calendars
• Arrange company events outside of work place, such as seminars, VIP receptions, and staff appreciation events
• Maintain an organized filing system of paper and electronic documents through the Client Relationship Management system

• Maintained calendar, scheduled internal and external meetings and appointments, took incoming calls and responded to correspondences
• Planned and executed domestic and international travels, and expense reports
• Supported the Finance Department and coordinated with key stakeholders on key projects, programs and initiatives
• Reviewed and processed documents and contracts to ensure proper approval prior to submitting for signing and execution
• Assisted with hiring and onboarding new employees within function
• Organized new employee trainings and tours for the Finance Department

Armonk, New York, NY, US

• Maintained calendars, coordinated internal and external meetings for multiple Senior Directors
• Planned and arranged domestic and international travel plans and processed travel expenses
• Organized team activities such as team meetings, events, and activities
• Placed internal purchase orders for teams and tracked receipts and payments