Ella Chen Email & Phone Number

Pasadena, Ca, Us

o Office Manager* Certified ScrumMaster* Manage the Palo Alto office’s day-to-day operations* Liaise with building management and maintenance* Partners with IT and HR to onboard new hires – new employee orientation and training* Manage office supplies, deliveries, and day-to-day responsibilities* Coordinate and plan office and team-building events* Manage relationships with vendors, service providers, and building managemento Executive Assistant to CDO* Manage the Chief Digital Officer’s complex calendar, scheduling meetings and events* Coordinate corporate meetings, and team functions, including conference room reservations and setup for board meetings* Develop and prepare reports, documents, and presentations for the CDO* Maintain a high level of confidentiality in work assignments and documents* Coordinate detailed travel arrangements at the domestic and international level* Work on business projects as directed by the CDO* Process and maintain correspondence, files, records, and minutes, and perform other specific duties for the CDO

• Greet clients, handling and directing incoming phone calls on multiple line system and messages• Coordinate company partners’ communications, including taking calls, responding to emails and interfacing with clients• Prepare internal and external company documents for team members and industry partners• Schedule and arrange meetings and appointments and manage travel itineraries and calendars• Arrange company events outside of work place, such as seminars, VIP receptions, and staff appreciation events• Maintain an organized filing system of paper and electronic documents through the Client Relationship Management system• Uphold a strict level of confidentiality

• Maintained calendar, scheduled internal and external meetings and appointments, took incoming calls and responded to correspondences • Planned and executed domestic and international travels, and expense reports• Supported the Finance Department and coordinated with key stakeholders on key projects, programs and initiatives• Reviewed and processed documents and contracts to ensure proper approval prior to submitting for signing and execution• Assisted with hiring and onboarding new employees within function• Organized new employee trainings and tours for the Finance Department• Worked with executive assistants from other departments to coordinate events and activities, arranged catering plan and room set-up• Planned and executed department meetings, events, and offsite functions• Created purchase requests and prioritized urgent cases for special approvals when needed• Managed the Finance Department page of the company’s Intranet• Managed vendor bidding projects and cross-function projects

Armonk, New York, Ny, Us

• Maintained calendars, coordinated internal and external meetings for multiple Senior Directors• Planned and arranged domestic and international travel plans and processed travel expenses• Organized team activities such as team meetings, events, and activities• Placed internal purchase orders for teams and tracked receipts and payments