Ella Molloy Martin Email and Phone Number

Below are some of my duties as Personal Assistant to the Executive Deputy Principal and to the Director of Teaching and Learning.• Schedule and coordinate meetings, appointments, and events.• Handle incoming and outgoing communications, including emails, phone calls, and mail.• Draft, proofread, and send correspondence on behalf of the EDP.• Prepare reports, presentations, and documents.• Assist in the preparation and coordination of board meetings and other executive meetings• Take meeting minutes and follow up on action items.• Assist with planning and executing special projects.• Act as a point of contact between the EDP and staff, parents, students, and external stakeholders.• Analyse information and provide recommendations as needed.• Manage logistics for events, including venue booking, catering, and guest lists.• Process invoices, expense reports, andreimbursements

Work closely with the Artist Liaison Manager to meticulously set up every detail for the artists and their entourages, providing seamless support and direct assistance throughout the duration of Knotfest Festival, Ultra Australia and Listen Out Festival in 2024. • Artist Coordination: Managed the logistics and schedule for artists, ensuring timely arrivals and performances.•Hospitality: Organised and provided hospitality needs such as catering, dressing room setup, and rider requirements.•Transport Management: Arranged and coordinated artist transportation between venues, airports, and hotels with the transport manager. •Communication: Acted as the primary point of contact between artists, tour managers, and festival staff.•Problem Solving: Handled last-minute changes or requests with efficiency and calm under pressure.• Backstage Support: Assisted with backstage access, ensuring artists and their teams had the necessary credentials and accommodations.• Schedule Management: Kept track of performance timings, sound checks, and media commitments for each artist.• Crew Liaison: Worked with sound, lighting, and stage crews to ensure artist needs were met for performance requirements.• Team Management: Supervised and coordinated with other staff members, such as runners, hospitality teams, and stagehands, ensuring smooth operations and that all artist requirements were met efficiently.

• Orchestrated and executed a diverse range of events, including meetings, college events, parent & student events, ensuring seamless operations and client satisfaction.• Acting as a key point of contact for all logistical elements of college events, onsite and offsite.• Developed and fostered strong relationships with key internal and external stakeholders, vendors and staff, negotiating contracts and securing cost-effective solutions.• Created and managed detailed event timelines, coordinating with various teams to ensure all aspects of the event were executed according to plan. • Utilized event management software to track budgets, RSVPs, and other critical details, improving overall organizational efficiency.• Support the ongoing management of regulatory and compliance

• Effectively communicating with the chefs regarding customer allergies, dietary requirements and special requests while managing the pass and other floor staff during service.• Responsible for the training of new floor staff and the ongoing development of their skills.• Making sure the restaurant is prepared for each service & other floor staff complete their shift duties.• Responsible for inventory and ensuring orders are made and arrive on time.• In charge of the handling and dividing of tips. • Greeting customers at reception and taking reservations over the phone and through email.