Victoria Ellis Email & Phone Number

Somerville, Ma, Us

Cambridge, Massachusetts, United States

Responsible for accurate collection and reporting of student, staff and course data, Admissions coordination and PowerSchool user support.

My position at PHA is varied and constantly evolving: equal parts Executive Assistant, Project Manager, Admissions Officer, Data Collection Specialist, Archivist and Keeper of Institutional Knowledge.

In late 2008, NEDCC's Board of Directors acquired funding to bring the Center's Digital Services to a level on par with that of the Book and Paper Conservation Labs by creating the position of Director of Digital Services, in part to bring in someone who had experience with setting up a world-class digital studio operation. As a result, I was returned to managing the Preservation Microfilm Services and assisting in facilitating the changes within Imaging Services. As of June 19, 2009 this position has been eliminated. My duties to that date were as follows:•Provide input for digital project estimates based on eleven years production and managerial experience at NEDCC.•Interface with clients.•Prepare cost estimates/grant documents.•Monitor production schedules, quality control, billing, purchasing, and staffing.•Provide technical expertise on micrographics issues, both as a representative of NEDCC and to support NEDCC's Preservation Services Department.•Coordinate grant projects•Research potential grant funding sources for NEDCC projects.

Provided estimate, support and management for preservation microfilm, photoduplication and digital projects:•Interfaced with clients.•Prepared cost estimates/grant documents.•Monitored production schedules, quality control, billing, purchasing, and staffing.•Made recommendations to upper management concerning equipment needs based on approved work and estimated projects.•Provide technical expertise on micrographics, photoduplication and digitial issues, both as a representative of NEDCC and to support NEDCC's Preservation Services Department.•Coordinated grant projects.

•Interfaced with potential and existing clients; provided written estimates for potential projects and ensured timely completion of work, in the manner requested.•Reviewed projects as received and prepared filming instructions for film technicians.•Established staff and project priorities.•Oversaw filming projects to ensure that projects met national standards and RLG Guidelines.•Interfaced with other departments to coordinate joint jobs.•Prepared billing and supporting reports for microfilming projects.•Ensured equipment was maintained and working to capacity.•Evaluated and recommended new technologies, equipment and processes for the Center.•Requested staff and hired additional staff as required.

Started as Preservation Microfilm Coordinator, supervising a production team of between 5-8 people. Became Director of Reprographic Services and oversaw the early days of the Center's digital services, prior to full adoption and investment in high-end digital reproduction services.