Elly Shaw Email & Phone Number

Adelaide, South Australia, Australia

Adelaide, Australia

Responsible for the effective management of reception desk and all relevant administrative tasks. Provide direct executive support to Business Manager and Lead General Surgeon.Duties include:• Managing appointment bookings, including the coordination of CT’s, MRIs and surgery and providing information and support for hospital admissions• Managing payments, submitting online medical claims and managing debtors • Maintaining confidential client databases in an accurate and timely manner• Managing a full range of administrative functions, including audio typing, mailshots, patient liaison and diary management• Coordinating daily, the consulting room and clinic preparation• Managing the receipt of office correspondence and relevant actioning• Managing the preparation and accuracy of client files

Adelaide, South Australia, Australia

• Responsible for full secretarial support and administrative duties for Lead Surgeon• Managed appointment bookings and the coordination of surgery and hospital admissions• Managed the procurement of all office equipment and supplies• Responsible for health fund billing and receipt of payments• Coordinated bookings for operating theatre, anaesthetists and surgical assistants • Managed the set up of new clinic from inception to operational capacity: including sourcing and selecting reception furniture, medical equipment and supplies; set up of IT, software and communications; design and launch of marketing material, logo, website and graphics; and the registering of new provider numbers with health funds.• Authored the operational procedures manual• Peer training and mentoring

Bedford Park, South Australia

• Initial contact for Flinders Private Hospital’s Specialist Clinic for all patients and doctors• Managed patient appointments and supported multiple specialists in the clinical setting• Coordinated daily consulting room and clinic preparation• Proficient in the use of numerous hospital database systems (Zedmed, Webpas, ATS, Flipacs, PIMs, MBS online)

Adelaide, South Australia, Australia

• Managed in-home and in-store consultations with clients. Devised a personalised interior design scheme using space planning, colour and texture principles and provided a bespoke written proposal. Followed up with a meeting in store with client to discuss recommendations, view products and place orders• Liaised with a large SA builder regarding selection of furniture and homewares for display homes. Managed the order, delivery, assembly and set up, adhering to a strict deadline.

Manchester, England, United Kingdom

• Provided a high level of secretarial and organisational support to both Director and senior executives. Responsible for managing a full range of administrative functions, including but not limited to:• Diary management for senior executive team • Liaised with clients, including C-Suite executives, and a range of external stakeholders • Managed expense reconciliations and coordinated expense claims• Managed all domestic and international travel arrangements for senior executives, including chartered flights• Composed high level written correspondence to a range of both internal and external stakeholders • Produced advanced PowerPoint presentations, incorporating graphics and charts created in Excel• Prepared well-researched and accurate documents and reports to executive team• Established processes and templates to enhance efficiency and corporate branding• Maintained accurate corporate directory • Managed public relations with external magazines and newspapers, for all advertising and marketing and created all relevant artwork• Coordinated corporate entertaining events (go-kart racing, golf, skiing, dinners etc)• Supported the recruitment and training of new personnelKey achievements• Liaised with and supported an external software company to create and design an interactive contacts database. Endorsed by senior management and implemented in all regional offices • Planned and coordinated a corporate dinner event for over 90 guests, including all travel and hotel accommodation bookings, menu planning and dietary requirements, entertainment and seating plans

Diploma Of Arts, Interior Decoration & Design

Education record