Personal Assistant/Administrative Assistant
Minneapolis Mad Dads
3026-4Th Avenue S., Minneapolis, Mn
General Purpose:Assist and represent the President and manager his schedule. Responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.Main Job Tasks and Responsibilities• maintain dates and schedule of different meetings to do and tasks to perform. Make the daily schedule of the executive they work for • take in phone calls for the President • fix appointments for President and other and make sure they tend to those appointments • greet all the visitors to the President and make them comfortable • compile all the reports that come in an orderly fashion • assist the President in conducting meetings and take down the minutes of the meeting • act as a bridge between employees and the President • have a good rapport with the other employees so that you take up their grievances with the management • manage all the professional commitments of the President • Represent the President in meetings that he is unable to attend • have the power to vote on behalf of the executive • initial point of contact between the President and people who work for him, between clients and the business.• assist the clients and customers with presentations and information on a particular project. • Responsible for mailing information, preparing project reports and generating time lines for effective completion of projects.• answer calls by concerned parties and provide a satisfactory solution while at the same time, making sure that it does not go against the interest of company’s ethics and way of working.• represent the company in various meetings, seminars and conferences. • Party in the decision making process, giving enough reports and research material to the company head or management so that the decision making and agenda could be drafted in a seamless manner.• assign/ monitor clerical, administrative and secretarial responsibilities and and more on daily bases.