Elsa Seal, Cap Email & Phone Number

Napa, California, United States

• Answer phones, greet studio guests, and give tours• CRM/database management (Salesforce)• Generate reports and update templates and documents• Keep assets and file documents• Maintain and manage the Master Project list and Fine Art list• Review incoming studio email and respond accordingly• Assist in preparation of presentations (in Design platform)• Coordinate studio maintenance with vendors and contractors• Set up conference room for calls/meetings and prepare refreshments

Napa, California, United States

• Front desk receptionist duties• Bi-monthly payroll processing, ensuring proper timesheet entry and data logging• Perform accounting tasks such as purchase order processing, journal entries, invoice processing and ensuring prompt payment entry, verify vendor statements and create new vendor accounts• Engineering department aide, fielding calls, managing correspondence, perform property research and map requests, edit and assemble specifications for capital project bidding process, receive payments and issue sewer connection and inspection permits• Periodically substitute for Board secretary, prepare and distribute agenda packets, boardroom setup, transcribe minutes, and arrange travel for board member conferences• Responsible for planning and organizing District events• Outreach assistance for social media, website maintenance, and community events• Responsible for inventory and ordering of office and breakroom supplies• Perform standard office tasks such as data entry, mail sorting and distribution, copying, filing and faxing

• Direct support to CEO and Vice President• Client point-of-contact• Class scheduling and maintaining instructor calendars• Assemble and prepare training materials, and issue training certificates• Build disaster and safety kits