Administrative Manager at Egypt Germany for food industries

• Develop the organizational structure of the human resources department with the board of directors and work on the budget Allocated, prioritized, and distributed sections.• Preparing the company's monthly payroll, making bonuses, discounts, and penal procedures, and following up on the progress of human resources in a professional and orderly manner.• Conducting recruitment and sorting operations and providing the necessary human elements according to the annual plan The Company's human resources department.• Conducting performance evaluations of the company's employees.• Carry out training operations of the company's human elements as planned.• Carrying out social insurance operations at the insurance office for all employees of the company extracting all Forms for insurance (add-delete-edit), etc., and solving social insurance problems.• Carry out medical insurance on the company's employees and select the appropriate insurance companies according to the established budget.• Solving problems and violations of the labor office and labor issues.• Follow up industrial security with the responsible authorities and work to solve problems related to the company.• Supervising the process of inventory of quantities in yarn and yarn stores daily and managing storekeepers.• Supervising the process of receiving yarn, threads, and raw materials from suppliers daily as well as following up on wholesale sales operations and inventory of quantities in stores.• Supervision of finished product stores as well as product stores under finishing.• Supervision of the company's Employees ' Housing.• Supervision of security patrols in the company.• Follow up on the regular maintenance of all company property.

• Managed and prepared monthly payroll for more than 2000 employees to ensure that they received their wages salaries and bonuses in an accurate and timely manner including overtime, and deduction penalties calculations.• Participates in all budgeting processes as they relate to Human Resources within the organization.• Prepare and maintain company salary structure, job documentation, and job evaluation systems to complete salary survey questionnaires.• Handle all employment procedures for new employees (e.g., employment contracts, enrollment in Social Insurance, etc.).• Handle and supervise all the HR functions; compensation and benefits, organization development, training, Performance management, personnel, and recruitment.• Participate in market & salary surveys to ensure that compensation & benefits are bench marked against best practices & trends.• Supervised administrative team members and ensured that daily office operations were performed seamlessly and efficiently.• Administer and control the employees' camp from where mobilizing the camp for staff accommodation and Facilitating all arrangements and logistics needed, clarifying the complex to them and the services provided in it.• Managing purchasing all necessary materials for a camp restaurant and providing daily meals for Company workers, engineers, and consultants.• Review and approve supplier invoices as per terms of contract/PO and facilitate timely payments to suppliers.• Oversee the maintenance of all company vehicles, offices, and regular maintenance.

• Create, Organize, and Update personnel files and HR database.• Explaining human resources policies, procedures, laws, and standards to new and existing employees.• Perform daily payroll operations workflow of transactions.• Responsible for the recruitment process, which includes posting positions, screening resumes, handling the interview process, and referring qualified candidates.• Attracts applicants by placing job advertisements; contacting recruiters, and using newsgroups and job sites.• Maintain HR procedures that comply with labor regulations.• Actively seeks new information and opportunities both to improve job performance and to enhance understanding of the unit and the departments as a whole.• Preparing managerial courses.• Coordination of the training process.• Cooperation in preparing training plan.• Reporting directly to the HR manager & training manager.• Review monthly HR OPEX expenditures vs. approved budget and prepare needed monthly / annual reports and analysis.• Administer the monthly payroll generation, and bank transfer and ensure that all transactions (including• Attendance, advance, deductions, and others) are entered and updated on the system.• Supervise all the medical insurance processes and review the additions, deletions, reimbursement, consumption, and approvals issues and time.• Conduct job analysis and update all job descriptions.• Manage probationary performance and renewal evaluations and provide coaching and support for involuntary terminations.• Responsible for a Headcount of 1300 employees across Saudi Arabia by managing 2 HR generalists.• Supervise and advise the HR operation team in resolving non-routine issues in their respective areas.

• Handling the payroll process starting from the attendance sheet and ending with the deduction of taxes, social insurance, and loans.• Calculate bonuses and allowances.• Receive employee inquiries and complaints and develop action plans to follow up till resolving cases.• Prepares and develops the organizational structure of the company, clarifying the units and relationships among them, distributing the roles, and defining the administrative names of the work team.• Create new procedures and policies for the organization.• Ensures that policies, procedures, and programs are in alignment with the organization’s overall strategic objectives and HR vision.• Conducting exit interviews and preparing a monthly report to understand the causes, consequences, and amount of turnover in the company and identify possible solutions to reduce the turnover.• Liaise with external partners, like insurance vendors, and ensure legal compliance.• Ensure the relevant HR database is up to date-, accurate, and compliant with legislation.• Advise employees about employee relations issues including investigation and problem resolution, disciplinary actions, and termination.• Responsible for the internal and external training programs.• Delivered Benefits services for 450 employees.• Receive written complaints from the employees and customers.• Increase employee morale and loyalty.

• Write and distribute emails, correspondence memos, letters, faxes, and forms.• Responsible for administrative functions (organization chart, entering time-sheet data, compiling daily & monthly).• Creating, managing & maintaining all employee folders.• Preparation of monthly time-sheets, Leaves, and Vacations.• Responsible for office supplies, like drinking water, stationery, paper, and tissues.• Handling on boarding and off-boarding (Fingerprint, socialization).• Managing Office boys, couriers, Drivers & camp boss.• Manage employee apartments, communicate with landlords, and arrange to pay for rental fees, electricity fees, internet fees, and other necessary bills.• Handling on boarding and off-boarding (Fingerprint, socialization).• Record the administrative cost and assist in expense reimbursement and Reclaiming with the HQ.