Manage email enquiriesAssist in writing documentsAssist with client communicationsSchedule appointmentsAssist with event logistics and supportProvide daily updates and brief managementAssist with handling quotations and purchase ordersPerform personal / family related tasks and errands

MAE TAN (Social Media Celebrity 2018 - 2024)MAGIC SYSTEM PTE LTD (consultancy and Creative Agency 2021 - 2023) ASHLEY MAK PHOTOGRAPHY (High Fashion Photographer 2018 - 2023)MARCELO DUARTE (CEO to Asia Brasil Agro Alliance Pte Ltd 2021 - 2023)JOANNE HO (Managing Director to Brand Cellar PTE LTD 2018 to 2021)EXECUTIVE ASSISTANT AND OPERATIONS MANAGER – MONTHLY RETAINEROCTOBER 2018 TO PRESENTAll communications / instructions are via whatsapp messages, calls and/or emails.SUMMARY OF ABOVE JOBSCOPE as an Executive Assistant and Operations ManagerMaintained strict confidentiality when dealing with respective clients personal and business detailsCoordinated on schedules and bookings with Love Production (LA Based) from Netflix for an upcoming documentary series aired on 22 November 2019– “Singapore Social” Worked with high fashion luxury brands such as LV / Chanel / Gucci and Prada and also PR and Marketing agencies on engagement with influencer for either product placements, mentioned on IG or editorial shootsAccess and efficiently action on behalf of client’s emails Manage client’s schedules, calendaring and meeting appointments / conference callsArranged for meetings, conference calls, off-site meetingsBooked individual and company trip flights / hotels and airport transfersCoordinate and arranged for visa when neededPrepare quotations and invoices for respective clients and follow up with invoice payment (excluding accounting)Assist respective clients on their company expense / medical insurance claims and employee annual and medical leaveAssist and coordinate editorial magazine photoshoot and Brands CampaignAssist in liaising with tenants and real estate agents as well as coordinating maintenance of client’s properties with service providersArrange courier on collection and delivery of items when neededCoordinate and arrange for seasonal gifting or congratulatory flowers to vendors or clients

I am currently assisting 1 x Vice President, 4 x Directors and 6 x managers. Their nationalities are of Argentinians, British, Latvia, Filipinos, Indians and Singaporeans. I am also tasked with additional duties in events and project management and to handle SAP, contract negotiation and invoicing matters for the Regional Marketing department. Executive Assistant duties include:• Access and efficiently action on behalf of Vice President emails when he is traveling or out of office• Assist VP Marketing, Directors and managers with their daily operations• Manage the VP and Directors schedules, calendaring and meeting appointments• Assist with VP, Directors and managers travel and expenditure claims submission• Ensure fluid communication is maintained with the VP both internal and external especially when traveling overseas, often in different time zones• Travel arrangements for complex flights, hotels, visas and ground transportation• Coordinates and organize Asia Pacific regional conferences and workshopsWorked with third party vendor(s) to manage attendees of more than 150pax for each event• Prepare presentations for meetings and workshops. Take down and circulate minutes, monitor action items and progress specific items where appropriate• Support Leadership visits to Singapore and/or to the region markets• Have strong networking relationships with hotels and event organizers in the regionProject Management duties include:• Work with advertising and media agencies such as Saatchi & Saatchi Asia Pacific and Starcom Worldwide. To ensure contracts, quotations and invoices are submitted and paid at a timely manner.• Monitor suppliers performance, source appropriate vendors to ensure fulfilling the budget allocation and service quality standard of the company• Actively participate in the business planning process and event management• Preparation of contract for quotation