PA to three Directors and administrative support for all other Directors, Associates, Interiors, project architects and project teams across four offices - Dublin, London, Cork and Galway maintaining diaries.Screening Director phone calls.Setting up conference calls/facilities and meetings.Managing Director emails/diaries.Handling of enquires and requests on behalf of Directors.Completing expense and mileage claims.Updating memberships - registrations… Show more PA to three Directors and administrative support for all other Directors, Associates, Interiors, project architects and project teams across four offices - Dublin, London, Cork and Galway maintaining diaries.Screening Director phone calls.Setting up conference calls/facilities and meetings.Managing Director emails/diaries.Handling of enquires and requests on behalf of Directors.Completing expense and mileage claims.Updating memberships - registrations etc.Maintaining the general office email account and ensuring all queries/requests are forwarded to the relevant department/person.Management of the London apartment - ensuring the London office is kept abreast of bookings etc.Producing, editing and formatting documents, converting them to and from other programs such as pdf’s where necessary.Creating and editing spreadsheets and programmes including the use of formula / chartsCreating and editing presentations.Preparing Certificates of Payments, opinions on compliance and other RIAI regulatory forms.Arranging all travel bookings (both national and international) and preparing complex travel itineraries.Liaising with various third parties on behalf of Directors - eg contractors, suppliers, clients etc.Large scale printing, filing, binding, archiving of paper files and emails.Copy typing.Dictaphone typing.Reception cover, post, switchboard operation, couriers/taxis, lunches, preparing tea/coffee for meetings, stationery ordering, setting up of IT equipment for meetings and any other ad hoc requests.Microsoft Package - Word, Outlook, Excel . PDF Xchange Pro, Adobe. Show less

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