Provides confidential executive-level support to the Chief Administration and Finance Officer for the City of Springfield.

Business Assistant working for the Accounts Payable/Procurement Department

Provides daily administrative support services to multiple departments throughout SPS which include:Chief Financial Officer – Office of Business and Finance-Confidential● Processing contracts, service level agreements and memos using Access and Contracker● Creating and processing requisitions via MUNIS● Approving timecards for direct employees via Kronos● Coordinating meetings via Outlook Accounts Payable/Procurement● Scanning invoices and distributing them to appropriate end users for approval via Sharepoint.● Obtaining invoices and responding to all inquiries from vendors and clerks via Accounts Payble Outlook inbox● Filing invoices that have been successfully entered in sharepoint● Communicating effectively with end users to follow up on invoices and discuss any questionsor concerns● Troubleshooting issues by researching purchase orders, requisitions, and vendors via MunisTransportation● Answering phone calls regarding bus schedules, routes, etc.● Communicating efficiently with parents, schools, and bus companies● Inquiring bus routes, pick up/drop off times, student files etc. via Versatrans

Communicate with clients, gathering necessary documents and information to begin building a case.Conduct all initial research and provide information to the Lawyer.Manage all administrative responsibilities in the legal office.Draft the first copy of legal documents.Organize all legal documents in a confidential wayIn coordination with attorneys, assist in clients’ preparation for hearings and adjudicatory interviews.