• Hybrid position: In office 1 week per month, 3-4 days in that week, or as needed for events or support in Corona factory• Calendaring: Microsoft Office 365 - Outlook -Manage executive’s constantly changing global calendar and resolving scheduling conflicts, work with external and internal global partners for scheduling as well as being a gatekeeper of his time, vetting urgency of meetings requested and scheduling accordingly, coordinating virtual global Town Halls for the global Finance Organization, vet dates for Board Meetings and Committees with FMIC Board Members• Travel: Book International and Domestic travel through our travel partner website using Concur, arrange hotel, secure meeting rooms, coordinate meetings for executive and VP leaders while traveling, reserve car services, coordinate dinner reservations while executive is traveling, add travel information to executive’s calendar with all pertinent information and confirmation numbers for easy access and visibility• Meeting/Event Planning: Sales Meetings for Global Sales organization (300+), Dealer Events (Americas), Town Halls (before they went virtual), Board Meetings, Lunch Meetings• Support: CFO and CIO, Finance Organization, previously supported EVP of Sales, the CEO while his assistant was on leave, administrative support while on-boarding and beyond: VP of Finance Operations, VP of Global Logistics & Distribution, SVP DTC• Other responsibilities: Working cross-functionally with the entire organization, assist Accounting to gather signatures for Tax Returns, Audit Documents working with our international accounting partners, expenses for CFO, CIO, Board Members, and myself, supporting the other Administrative Assistant at our factory in Corona with events and meetings, attend meetings that my executives run, follow up on actionable items, trusted to maintain confidentiality sitting in high level meetings, arrange tours of the factory, coordinate industry interviews for magazines, news shows

Supported the Director of Customer Development Southern California - Chain DivisionCoordinated multiple Chain Marketing projects and tasks across several departments with a high degree of urgency Projects: Shopper Marketing and Customer Development philanthropy, Chain Marketing Sales Objectives, A360 Sales and Marketing objectives, Tracker Reports, Covid-19 Reporting- Chains, Presentation preparation Supported 8 Account ExecutivesCreated Marketing Trackers tracking sales or new item launchesPricing approvals on POs for Amazon and Total Wine & MoreUpdated weekly Price Survey for AVP (Albertson/Vons/Pavilions)Requested Wine and Spirits for events or presentations with BuyersResearched and reported and industry related news for our brands or our competitorsReported expenses and other administrative duties Planned and executed events, luncheons, and big meetings Managed Travel and Events schedule for my boss, Director of Customer Development

Maintained scheduling and calendar for ever-changing project deadlines and priorities in Outlook.Greeted visitors or callers and handled their inquiries or directed them to the appropriate persons according to their needs.Obtained materials and equipment necessary for projects. Provided Quotes and Invoices to clients in Quickbooks. Prepared Bid Proposals and compiled paperwork for new contracts. Updated all business licenses and certifications. Coordinated background checks and security clearances. Performed payroll functions, such as maintaining timekeeping information, processing, and submitting payroll.Answered telephones and gave information to callers, took messages, or transferred calls to appropriate individuals.Collected and deposited money into accounts, disbursed funds from cash accounts to pay bills or invoices, kept records of collections and disbursements, and ensured accounts were balanced.Created, maintained, and entered information into databases.Operated office equipment, such as fax machines, copiers, or phone systems and arranged for repairs when equipment malfunctioned.Scheduled and confirmed appointments for clients, customers, or Executives.Arranged conference, meeting, or travel reservations for Executives.Composed, typed, and distributed routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.Conducted searches to find needed information, using such sources as the Internet.Opened, read, routed, and distributed incoming mail or other materials and answered routine letters.Established work procedures or schedules and kept track of the daily work of service staff.Ordered and dispensed supplies.

Provided guests with menus.Spoke with patrons to ensure satisfaction with food and service, responded to complaints, or made conversation.Answered telephone calls and responded to inquiries or transferred calls.Took and prepared to-go orders.Operated cash registers to accept payments for food and beverages.Maintained contact with kitchen staff, management, serving staff, and customers to ensure that dining details were handled properly and customer's concerns were addressed.Inspected dining and serving areas to ensure cleanliness and proper setup.Supervised and coordinated activities of dining room staff to ensure that patrons received prompt and courteous service.Informed patrons of establishment specialties and features.Assisted with preparing and serving food and beverages.

Managed production for the denim line from inception to shipping.Examined documents, materials, or products and monitored work processes to assess completeness, accuracy, and conformance to standards and specifications.Coordinated set-up of new production warehouse for the denim line, moving all departments to the new facility. Collaborated on new color development and sample preparation with Design team. Distributed production schedules or work orders to departments using FileMaker Pro.Planned production commitments or timetables for business units, specific programs, or jobs, using sales forecasts.Conferred with department supervisors or other personnel to assess progress and discuss needed changes. Consulted with establishment personnel, vendors, or customers to coordinate production or shipping activities and to resolve complaints or eliminate delays.Revised production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, marketing, sales, and production.Implemented company's new processes and procedures as well as trained employees on company's new operating system.

Created, maintained, and tracked all Purchase Orders from vendor inception to delivery receipt at warehouses.Maintained business partnerships internally and externally and updated vendor information in company database. Served as the primary point of contact between cross-functional teams such as vendors, distribution centers, and merchants regarding order adjustments and discrepancies specific to inbound order replenishment. Utilized internal business tools to troubleshoot receiving issue delays. Published PO reporting for merchant and planning teams regarding order availability, shipping statuses, and delays.Participated in selection and training of new employees.

Conducted grant funded research regarding needle stick injuries in California's hospitals.Conferred with health departments, industry personnel, physicians, and others to develop health safety standards and public health improvement programs.Planned and directed studies to investigate preventive methods, and treatments for disease in hospitals.Conducted research to develop methodologies, instrumentation, and procedures for medical application, analyzing data, and presenting findings to the scientific audience and general public.