Reported to Head of Client Experience and responsible for managing multiple internal and client-facing events and multi-day conferences annually. Delivered excellent independent event project management; planning and execution of multiple digital/virtual and in-person (or hybrid) events ranging from medium to high complexity with a focus on high-end client experiences. Manages all aspects of the event operation, from initial briefing to reconciliation, including but not limited to project plans, collateral, registration, travel and hotel accommodations, food and beverage, audio/visual needs, webcasting, staging and speaker selection for all programs. Sources, negotiates, and contracts all vendors and suppliers (i.e. venues, transportation, audio visual, entertainment, gifts, print materials, branding, décor, etc.). Managed multiple financial aspects, including budget creation, expense management and invoice processing with timely post-meeting reconciliation and cost analysis.

Worked cross-functionally with all levels of stakeholders including the Office of the CEO in an extremely fast-paced environment. Responsible for the full life-cycle planning and execution of all aspects of multiple key corporate events, in both in-person and virtual capacities, ranging in audience sizes of up to 3,000 and budgets of up to $12M. Sourced, negotiated, and managed site selections and contract management for venues and suppliers. Managed all vendors involved including hotels, caterers, and virtual technology in addition to handling event logistics such as attendee registration, marketing and communications, transportation and travel. High-level financial management, including accurate and timely budget development and management, post-event reconciliation and final financial reporting.

Coordinated onsite COVID-19 vaccine and testing events throughout New York City. Responsible for extreme scheduling, coordinating and staffing for approximately 90 events per week. Tasked with streamlining internal booking processes and improving client experience while navigating a constantly changing environment as it pertained to testing guidelines and city mandates. Grateful to have had the opportunity to continue planning in-person events during the pandemic.

Planned, produced, and executed 15+ multi-day programs including a major incentive program and a national sales meeting ranging from 65-400 attendees from start to finish each year for Fortune 300 company. Developed meeting agenda and managed budgets up to $5M while balancing 30% travel and also supporting the greater team on larger programs (600-1,200 attendees). Sourced venues, contracted vendors, procured branded items, and executed vision on site. Responsible for all event marketing, building out and managing attendee registration and communications. Served as primary point of contact for hotel or event space and all vendors involved; coordinated AV and production, print and collateral, entertainment, food and beverage, and décor for each event.Extensive brand development and marketing experience; Guardian underwent a re-brand in 2018 in which we introduced a new company logo, our first ever commercial, radio, and print advertisements. My team was tasked with bringing the new look, feel, and messaging to life at in-person events, but also to continue developing the brand through marketing and communications pre and post event.

Worked directly with the firm’s owner to facilitate on-site event execution and logistics. Oversaw set up, catering, and entertainment prior to start of the event. Supervised intimate details, such as speech rehearsals, handling of wedding gifts, coordinating family photos, and assisting the bride and groom directly.

Worked on a team of 10 to oversee the production and execution of a series of events available to the public everyday Monday-Friday all summer including movie nights, music shows, dance performances, and fitness classes. Managed overall planning and execution of 75+ events including handling all aspects of vendor/client relationships, logistics, budget, sponsor management, promotions and marketing.

Supported a 6-person team providing medical assistance to doctors and physician assistants during surgical procedures. Also assisted patients as first point of contact and communicated with doctor offices and labs. Developed the practice’s first online sales and marketing of products via e-mail campaigns.

Created memorable and personalized experience for guests at iconic venue. Booked and provided concierge services. Directed main ballroom staging for various events ranging from 20 to 250 attendees, including business meetings, charity events and weddings. Acted as a liaison to third party vendors, such as florists, entertainment, and photographers.

Worked directly with owner to promote and advertise the grand opening and a series of health seminars via social media, with most sessions booked to capacity. Leveraged social media to increase client base by 35% in less than 3 months.

Worked as a fundraising coordinator with Give For Greatness (G4G), a former 501c3 non-profit organization in Buffalo, NY that aimed to replenish lost operational funding for arts and cultural groups. This was the first event I ever ran with on my own (and with a $0 budget at that) and I am incredibly proud of it. I created and developed a 12 week mentorship program that connected underprivileged students with established artists in the WNY area. The final showcase event drew 300+ attendees and allowed the participating students to showcase their art and performance at Kleinhan’s Music Hall - home of the Buffalo Philharmonic Orchestra.