Office Administrator
Provided world class customer service by building rapport with guests through greeting, checking in appointments, answering questions, handling special needs/requests, verifying paperwork is complete, processing transactions and selling products. Acted as the liaison between patients and practitioners, meeting parties in the front of the office and walking them back while providing professional introductions.Responsible for maintaining multiple practitioners’ schedules by scheduling services, confirming appointments via phone and email, updating the schedule and communicating changes to affected parties.Answered phones, responded to emails, distributed mail, filed paperwork, created files and charts by inputting and maintaining data through the Booker Software system in accordance with the confidentiality policy of HIPAA.Collaborated with team members to maintain a clean work area, prep rooms for patients and assist the Doctor and other practitioners with any and all requests.Worked independently to ensure completion of numerous projects with minimal supervision. Responsible for opening and closing the office along with other various duties required for the office to run efficiently and successfully.Created purchase orders along with ordering, tracking, receiving, checking, pricing, and shelving inventory products and supplies.Created and typed letters and day to day reports of various kinds including but not limited to: productivity reports for our Finance staff, patient history, inventory checklist for multiple offices and communication history with patients. Worked closely with hiring manager to ensure a smooth hiring process beginning with sourcing candidates utilizing resume databases, networks, social media and other relevant resources.Screened applicant resumes based on hiring manager’s needs.Supported, trained and mentored new staff.