Tender Management Collating PQQ & ITT documents received from various clients and portals. Each PQQ / ITT received would be discussed by the estimating team as to whether we would be submitting a return. Once confirmed I will then dissect the tender and pass commercial elements to the estimator, contract data to the Commercial Manager, technical project specific details to the Project Manager (for example Programmes and Methodology) and I would then concentrate on answering any quality questions. Normally I would request submissions from the various internal parties back to myself at least 4 days prior to the return deadline to allow time for the content to be checked for check grammar, format and that it fits the clients’ requirements. When compiling answers for the quality aspects of the Tender I would use either the existing information from the company’s extensive tender library or my bid writing skills and industry knowledge to tailor the answers exclusively for each question. Updating the company’s tender database and issuing documents to the Estimating team. Gathering evidence and answering PQQ Questions  Maintaining project case studies and staff CV’s to ensure they reflect recent project work Submission of completed tenders to clients by the deadline Producing high quality professional tender documents / marketing material using Adobe In-Design / PhotoshopMarketing / Branding Managing and co-ordinating the company’s website and social media activity Dealing with complaints / compliments Creation of high quality presentations, press releases and content generation for business development news, intranet, brochures, etc.IT Support First point of contact for any IT/Phone issues within the company Installation of programs / updates on laptops Control of the IT Audit spreadsheet ensuring that all software / hardware is logged  Setting up of new IT / Phone equipment

My main responsibility at SPIE was to assist the Business Development Manager in the production of Tenders and PQQ documents to the highest quality. My other duties include Checking websites for suitable opportunities Printing, collating and binding hard copy documents for submission Producing and updating company CVs and Case studies Producing diagrams and graphics to support bids Maintaining the company library of submission information Assisting in the production / design of marketing materialAnother part of my role was the co-ordination of staff vetting documents needed to carry out works for clients. This included collating employees details and ID documentation and ensuring that the forms had been filled in correctly before submitting to the client for them to complete using their preferred system. I was also responsible to requesting Disclosure Scotland certificates when required.

As a project administrator my role involved the creation of site manager’s files for live projects, collation of pre-start packs and operation and maintenance manuals. I would also look after the workload trackers for my projects and ensure that everything was ready prior to starting on site and that all the people working on the project had the most up to information, this would be achieved by using our BIW portal or client web portals to upload and distribute information.Due to my graphic design background and expertise in the programs used by the company I assisted the proposals team with document production. It was my responsibility to ensure that the documents were ‘in-brand’ in accordance to the guidance set by ISG and that the client requirements has been read and adhered to within the document. We usde Adobe In-Design, Photoshop and Illustrator to produce high quality finished documents.Other responsibilities included helping the estimating team when the initial enquiry was received from the client, this included reading through the document, printing for office use and uploading the relevant information to our BIW portal to obtain quotes from our subcontractors who were offered the opportunity to tender. Collating all of the replies, tracking who had read and downloaded the information, assisting sub contractors with the use of BIW and updating the estimators trackers . This process helped in the creation of the tender document for the client as I had an understanding and an insight of the client’s needs of the project from the moment received.As I had excellent IT technical knowledge I assisted the IT department with any issues that arose in the office, this included problem solving when colleagues had technical issues, installing add ons, drivers and programmes when required.

My main responsibilities were:- Taking minutes at the weekly meetings- Reporting on promotional sales- Creation of promotional forms which involves collating information from various parts of the business- New stores – ensuring that the correct stock has been ordered for the stores, arranging delivery of stock and equipment to the store prior to the merchandiser visit.- Liaising with Morrison's Head Office for various queries, from chasing orders, dealing with store delivery queries to arranging stock into stores.- Collating DVD, CD & Games Charts, calculating the % trading margins and creating the Top 24 and combined charts from the Top 40 provided. Distributing charts to MBL, Morrison's and suppliers.- Collating store list for FSDU's- Liaising with suppliers- Creation of weekly brief to be sent to the MBL merchandisers who visit Morrison's stores. This brief includes promotional information, new stores opening, charts and any other relevant information they may need to help them do their job.- Stores Returns Compliance Report – Every week all stores receive a RA to enable them to return stock which is no longer on sale. This report tracks the stores who have returned and enables merchandisers to chase stores who have yet to return.- Assisting Merchandiser's and stores with queries.- Orgainsing price labels to be sent into stores when prices changes occur. Typing the memo which includes a list of the titles and the new RRP. - Liaising with all departments in MBL and working closely with Buying, Supply, Returns and Warehouse.

Reporting to the UK Operations Director my main responsibilities were:- Taking minutes at the weekly team meetings and distribution of minutes to the relevant personnel.- Typing various documents and filtering telephone calls.- Diary Management and making travel arrangements when necessary.- Compilation of the Monthly Report for the UK factory which consisted of the collation of information from all departments. Producing graphs, writing the report and highlighting any key factors for that month. This report was produced using word and excel and was also recreated on powerpoint.- Maintenance of the stationary supplies for the Production department (approx 300 people). It was my responsibility to ensure that the correct supplies for the different factory departments was ordered (special equipment and pens were required for factory staff, freezer and goods-in). I was also my job to monitor the budget.- I also had control of the budget for any stock required by Goods-In this also involved ordering of goods from various suppliers.I provided Admin duties for our European Operations Director on a regular basis, these included;- Producing the European Monthly Report which contained the same information as for the UK Operations Director, but was from our 3 European Sites (UK, France & Germany) and was presented to the CEO in the US. I therefore had to liaise with various staff across the world and from different levels of the company.- Diary Management, arranging travel and meetings, taking telephone calls.- Producing various documentation some of which was highly sensitive.I also provided admin support for the Health & Safety Officer and 4 Production Managers, e.g typing, making telephone calls, diary management. I assisted in the production of the 5 Star Health & Safety Award which we were awarded.