Emma Hicks Email & Phone Number

Sydney, NSW, AU

Sydney, New South Wales, Australia

Executive assistant and administrative support to the Senior Managing Director, Hines Australia

Sydney, New South Wales, Australia

• Executive Assistant duties to the Chief Operating Officer – Out of Hospitals.
• Extensive management of the COO’s diary, email, correspondence, and travel itineraries.
• Scheduling and preparing meetings and events
• Prioritising and managing tasks to ensure they are completed in a timely, positive, accurate manner for the COO
• Displaying a high level of interpersonal, professional, and organisational skills
• Pro-actively establishing and maintaining strong working relationships with the OOH Executive Team, Executive Management, Executive Assistants’, and external stakeholders.

Galway, Ireland

• EA to CIO EMEA, SVP Global Technology & Operations EA to VP, Software Engineering EMEAEA to VP, Application Maintenance & Support EMEAExecutive Assistant duties providing all personal, administrative, and secretarial.
• Providing accurate and up to date diary management of busy schedules
• Drafting and typing all correspondence, including reports and PowerPoint presentations and distributing in a timely manner ensuring accuracy and professional presentation.
• Organising and managing events and meetings with internal and external stakeholders including provision of equipment, catering, accommodation, and ordering of corporate gifts
• Organising and managing all travel and extensive international travel itineraries including assistance in the local arrangements for visiting members to the region
• Supporting planned activities and managing correspondence and queries in senior management absence

Athlone, Leinster, Ireland

• Executive Assistant duties to Managing Director and Executive Team, and assisting with day-to-day administration of Finance, Marketing, HR & Legal functions, including handling sensitive and confidential information.
• Attending management meetings, compiling meeting packs and tracking next steps
• Diary management and schedule support for the Managing Director
• Social Media support for product pages and reporting for digital marketing
• Reconciling and preparing expense claims for Senior Leadership Team
• Arranging travel, visa and accommodation requirements for Leadership Team & Managing Director

North Sydney

• Providing full administrative and high-level C-Suite support to the Chief Executive Officer
• Providing customer service for the Chief Executive Office, diary management, answering queries, organising meetings, schedules, Travel visas, extensive international and domestic travel arrangements
• Working independently and under pressure whilst meeting strict deadlines
• Displaying a high level of interpersonal, professional and organisational skills
• Prioritising and managing tasks, to ensure they are completed in a timely, positive, accurate manner for the Chief Executive Officer
• Demonstrating the ability to appropriately manage sensitive and confidential issues and material

North Sydney, NSW

Providing full administrative and clerical support to the Chief Operating Officer including being first point of contact for all queries, diary management, organising meetings, schedules, travel, coordinating functions and special events, coordinating Full and Half Year Financial Result presentations to the ASX and shareholders including function.

North Sydney, NSW

Providing administrative support to the General Manager of Auto, Bulk and General including organising meetings, responding to email queries, travel management, coordinating site inspections, maintaining mailing list database, coordinating couriers and outgoing mail, coordinating accounts and internal invoicing

North Sydney

Managing Reception, coordinating office meeting room bookings, meeting and greeting customers and guests, managing monthly travel reconciliations, coordinating travel bookings for staff, managing office supplies, coordinating of couriers and mail, booking events and exhibitions, providing general administrative support to staff

Newcastle, Australia

Reception duties including answering switchboard, meeting and greeting guests, coordinating meeting room bookings, providing general administrative support to staff.

Diploma In Digital Marketing And Strategy

Certificate Ii Business Administration

Higher School Certificate