Emma Hicks Email & Phone Number

Sydney, Nsw, Au

Sydney, New South Wales, Australia

Executive assistant and administrative support to the Senior Managing Director, Hines Australia

Sydney, New South Wales, Australia

Executive Assistant duties to the Chief Operating Officer – Out of Hospitals. • Extensive management of the COO’s diary, email, correspondence, and travel itineraries.• Scheduling and preparing meetings and events• Prioritising and managing tasks to ensure they are completed in a timely, positive, accurate manner for the COO• Displaying a high level of interpersonal, professional, and organisational skills• Pro-actively establishing and maintaining strong working relationships with the OOH Executive Team, Executive Management, Executive Assistants’, and external stakeholders.• Coordinating the Agenda for OOH Executive Team meetings and off-site visits• Taking Minutes and following up Action items in a timely manner according to deadlines• Maintaining timelines for the flow of information and reports that are submitted by the COO for Board Reporting where required• Reconciling monthly expense claims for the COO company credit card• Raising and Approving of Invoices in SAP for the COO• Ensuring efficient flow of work through COO’s office, working in close partnership with the Out of Hospitals executive team• Preparing content and formatting PowerPoint Presentations• Ensuring existing operational processes are maintained and identifying areas where new or improved processes can be adopted. • Ensuring that communications are delivered in a positive, professional, and clear manner• Working collaboratively as part of a team in ensuring a positive work environment is maintained• Client interaction whilst hosting events

Galway, Ireland

EA to CIO EMEA, SVP Global Technology & Operations EA to VP, Software Engineering EMEAEA to VP, Application Maintenance & Support EMEAExecutive Assistant duties providing all personal, administrative, and secretarial support to the Senior Vice President CIO EMEA and two Vice President’s in a timely, professional and efficient manner within a demanding and dynamic environment. • Providing accurate and up to date diary management of busy schedules• Drafting and typing all correspondence, including reports and PowerPoint presentations and distributing in a timely manner ensuring accuracy and professional presentation.• Organising and managing events and meetings with internal and external stakeholders including provision of equipment, catering, accommodation, and ordering of corporate gifts• Organising and managing all travel and extensive international travel itineraries including assistance in the local arrangements for visiting members to the region• Supporting planned activities and managing correspondence and queries in senior management absence• Managing expenses and budgets as required - both individual and events budgets• Delegate tasks to team members as directed• Attend meetings, take minutes and follow up on action items before next meeting ensuring outstanding issues have been actioned in a timely manner• Pro-active participation in maintaining all internal and external relationships with all parties

Athlone, Leinster, Ireland

Executive Assistant duties to Managing Director and Executive Team, and assisting with day-to-day administration of Finance, Marketing, HR & Legal functions, including handling sensitive and confidential information.• Attending management meetings, compiling meeting packs and tracking next steps• Diary management and schedule support for the Managing Director• Social Media support for product pages and reporting for digital marketing• Reconciling and preparing expense claims for Senior Leadership Team• Arranging travel, visa and accommodation requirements for Leadership Team & Managing Director• Arranging booking and tracking of CPD and training• Assisting HR Manager with maintaining accuracy and completeness of all general HR administration, including personnel files and training records including rolling out changes or new policies • Updating and maintaining HR Softworks Employee system• Legal research and proof reading of legal documents• Assisting with Board Paper preparation, signing and distribution• Assisting with Company Secretary duties – CRO and Companies House requirements, company registrations, legal agreements including formatting or making instructed document amendments • Assisting with Reception calls, answering customer inquiries

North Sydney

• Providing full administrative and high-level C-Suite support to the Chief Executive Officer• Providing customer service for the Chief Executive Office, diary management, answering queries, organising meetings, schedules, Travel visas, extensive international and domestic travel arrangements• Working independently and under pressure whilst meeting strict deadlines • Displaying a high level of interpersonal, professional and organisational skills• Prioritising and managing tasks, to ensure they are completed in a timely, positive, accurate manner for the Chief Executive Officer• Demonstrating the ability to appropriately manage sensitive and confidential issues and material• Liaising with all levels of Executive Management including Board of Directors, Executive Leadership Team and external stakeholders • Extensive use of communication skills, ensuring that communication is delivered in a positive, professional and clear manner• Maintaining timelines for the flow of information and reports that are submitted to the Board of Directors and communicating this information to Executive Management and staff • Office management by supporting Reception duties when required• Reconciling monthly expense claims from Chief Executive Officer company credit card• Management and full oversight of the Chief Executive Officer internal yearly budget • Working collaboratively as part of a team to ensure a positive work environment is established and maintained• Extensive use of Microsoft Word, Excel, Email/Outlook, PowerPoint and Desktop applications and associated digital technology• Coordinating all functions and special events for the Chief Executive Officer including customer functions, and internal company conferences.• Client interaction whilst hosting events – multi tasking and adhering to tight timeframe • Awareness, support and integration of ethical practices, Equal Employment Opportunity (EEO), Occupational Health and Safety (OHS) policies

North Sydney, Nsw

Providing full administrative and clerical support to the Chief Operating Officer including being first point of contact for all queries, diary management, organising meetings, schedules, travel, coordinating functions and special events, coordinating Full and Half Year Financial Result presentations to the ASX and shareholders including function invitations and venue set up, and providing general office management

North Sydney, Nsw

Providing administrative support to the General Manager of Auto, Bulk and General including organising meetings, responding to email queries, travel management, coordinating site inspections, maintaining mailing list database, coordinating couriers and outgoing mail, coordinating accounts and internal invoicing

North Sydney

Managing Reception, coordinating office meeting room bookings, meeting and greeting customers and guests, managing monthly travel reconciliations, coordinating travel bookings for staff, managing office supplies, coordinating of couriers and mail, booking events and exhibitions, providing general administrative support to staff

Newcastle, Australia

Reception duties including answering switchboard, meeting and greeting guests, coordinating meeting room bookings, providing general administrative support to staff.

Diploma In Digital Marketing And Strategy

Certificate Ii Business Administration

Higher School Certificate