Administration• Manage multiples executive calendars through different time zones, conference/international meetings, WebEx, GoToMeetings and its setups• Organise travel arrangement and expense through the various software such as Travel system (ChromeRiver)• Maintain staff manual and provide onboarding training to new staff• Chair meetings as a documenter and project manager• Office management through upkeep and as the point of contact• Primary and reliable candidate in the region to pilot new processes and systems Information Technology• Regularly update the industry and practice groups intranet pages to reflect relevant and updated information• Act as a Product Owner for the industry and practice group collaboration platform by creating training materials and providing training; manage user access according to business requirement; and produce analytical data to monitor and measure usage of this given platform• Member of the editorial board for external French and English publication• The go-to person for all problems with marketing softwareDocument Management• Establish and maintain an effective filing structure within Worksite, SharePoint, and Client platforms• Maintain the firm wide inventory of various publications

Assist the SVP in the production and maintenance of project plans by developing comprehensive delivery methods to staff through the creation of charts, presentations and reports Chair working group meetings and track progress of various projects while developing and maintaining project libraries, filing, recordingsMonitored department budget and advised management accordinglyProvide administerial support by effectively managing email, calendar, courier mail by prioritizing, delegating and responding on behalf of my SVP.Arranged travels and process expense reports

Verified accuracy, consistency, validity and completeness to ensure compliance with relevant legislation and regulations requirements as well as conformity with accounting principlesClosely worked with executives and advised them on the management of their operational and salary budgets Prepared and reconciled data and information from several financial management systems and related planning documentsPrepared financial projections/budgets and reports required by the department by using advanced features of the Microsoft Excel software Monitored and processed financial transactions for contribution agreements, interchange agreements and salary expenditures.

Provided high-level of administrative support to 12 direct reports; advised them on organizational policies and procedures while demonstrating the ability to improvise, improve procedures and meet demanding deadlines.Chaired and presented at board level meetings and produced precise minutes/records of decisions.Designed electronic file systems and maintain electronic and paper-based files. Planned and organized events; coordinated with outside vendors, ensuring smooth running events.Collaborated with stakeholders in making their travel arrangements and constructed agenda for multi-day meetings.Leased with all impacted departments including minister's office to ensure proper communication and reporting practises.Using various financial management systems, accurately reported, forecasted and monitored permanent and program-based budgets by extracting, compiling and analysing the data, and generating reports accordingly.Produced complex quarterly financial reviews including salary budgets.Received, monitored and processed all aspects of acquisitions, contracts and contribution agreements.Managed the administrative unit of the branch by training and evaluating administrative staff through work plans and performance reviews.Advised and supported management in diverse staffing processes by managing the entire process which included communicating with candidates at all stages; administering the written exams, scheduling the interviews and post boards and prepare all staffing documents.Efficiently managed emails, voicemails, incoming mail, prioritizing items that require immediate response, directing to appropriate offices; personally addressed issues, concerns and resolved problems.Managed executives calendars and output correspondence for extremely busy senior executives.Arranged local, national and international travel arrangement; and created expense reports post travel.Proofread, edited and formatted documentation prior to management approval.

Received, processed, entered and monitored all correspondence through an internal tracking systems Coordinated inventory orders, office supplies, and travel arrangement for production staffMaintained front desk and served as company gateway Greeting visitors and answering phone calls and in- person inquiries