Worked as a short-term contract office assistant supporting a team of 20 people at a start-up company. Performed as a role of assisting the office manager with basic as well as ad hoc administrative tasks to IT support. Acted as a liaison between the company and the outside customers with various tasks. Successfully lead the office moving project by carefully coordinating and planning moving related tasks in a timely manner. Key Accomplishments:Coordinated, organized the office moving project as a lead in a limited timeAssisted office manager with HR tasksPerforming research for the various tasks as needed/requested by teamActed as a liaison between an IT company in England and the local team here in the US to resolve the technical issues.Organized, planned and setup luncheon for in-office eventsTravel arrangement for the team/customersData entry, Document filing/organizationHandled international/Domestic shipping

Worked as a short-term contract office assistant supporting a team of 20 people at a start-up company. Performed as a role of assisting the office manager with basic as well as ad hoc administrative tasks to IT support. Acted as a liaison between the company and the outside customers with various tasks. Successfully lead the office moving project by carefully coordinating and planning moving related tasks in a timely manner. Key Accomplishments:Coordinated, organized the office moving project as a lead in a limited timeAssisted office manager with HR tasksPerforming research for the various tasks as needed/requested by teamActed as a liaison between an IT company in England and the local team here in the US to resolve the technical issues.Organized, planned and setup luncheon for in-office eventsTravel arrangement for the team/customersData entry, Document filing/organizationHandled international/Domestic shipping

Department AssistantProvided administrative support for a team of 40 people while acting as a liaison between other departments to fulfill team needs. Handled department budget tracking, purchase order status, and invoicing / payment with Microsoft Office and internal software. Arranged domestic and international travel requests on a tight deadline.Key Accomplishments:• Acting as the first go-to person, I handled technical, administrative, and purchasing requests from team members in a timely manner.• Department budget tracking for annual job requests• Performed tracking the purchase order status, effectively communicated to the vendors to ensure the payment is being made on time• Organized and setup departmental lunch meetings• Managed setting up and prepared for new hires from general needs to technical matters• Handled office supply orders

Manage office administrative and receptionist duties, welcoming and scheduling patient appointments with Japanese patients as well as non-Japanese patients, quickly learning Dentrix practice management platform. Prepare proper treatment plans and process insurance payments, responding in detail to complex questions from patients regarding insurance benefits, treatment plans, and accounts.Key Accomplishments:• Coordinated effective patient treatment plans based on insurance coverage and dental needs.• Help Japanese patients explaining treatment plans, insurance eligibility, benefits, insurance billings and patient accounts.• Maintained billing records, performing data entry from multiple insurance carriers.• Prepared correspondence, including emails to patients and dental specialty offices. • Responded and drafted emails to patients and dental specialist offices

Translated variety of documents from English to Japanese and Japanese to English using Microsoft Office Suite applications and pdf files, promptly meeting client needs. Handled general administrative tasks such as copying, filing, and arranging shipments accurately and efficiently. Key Accomplishments:• Supported teammates, creating spreadsheets, organizing internal surveys, and evaluating vehicles.• Provided oral interpretations to Japanese expatriates as requests were made.• Performed translation of various types of documents and emails from Japanese to English, and English to Japanese using PDF, Excel, PowerPoint and Word. Handled multiple translation work from different departments simultaneously. Managed unexpected changes or sudden translation requests properly by expected deadlines to best meet the clients’ needs.• Handled general administrative tasks such as copying, filing, and arranging shipments in an appropriate manner.

Converted paper data to electronic files for cemetery records; filed and organized documents.

Primarily responsible for assisting employees with computer related tasks to help solve issues from general computer problems to technical problems such as installing various software to the computers, managing the department server, setting up and re-setting up the operating system.Key Accomplishments:• Translated documents and emails from English to Japanese and Japanese to English.• Responsible for general administrative tasks such as arranging meetings, appointment settings, copying, faxing and filing various documents.  Handled preparations properly for every meeting held with the Korean joint-venture partner company. Was able to handle tasks flexibly to adjust for unexpected changes.• Was able to overcome language barriers working with Japanese, English, Korean, and German speakers.• Coordinated meeting logistics, preparing travel and catering arrangements efficiently, seamlessly coordinating sudden trip or meeting schedule changes.

Coordinated logistics for conferences held with US joint-venture partner, preparing materials, translating presentations between English and Japanese, and creating spreadsheets to analyze financial and operational data. Performed administrative functions, including data entry, filing, and word processing. Key Accomplishments:• Primarily responsible for arranging and coordinating conferences held every few months with a US joint-venture partner company. Handling preparations of materials for presentations and providing support for the conferences.• Assisted management in translating presentations and documents between English and Japanese. • Using Microsoft Excel, created spreadsheets to analyze financial and other data.• Performed data entry, filing and word processing.

Administrative Assistant (Part-Time)Key Accomplishments:• Was responsible for meeting with and delivering tickets to clients.• Organized and filed various documents

Key Accomplishments:• Researched photos for each section of the magazine.• Working closely with the lead designer, designed magazine pages.