Prepares accounting reports and statements, such as detailed costs and financial analysis, forecasts and variance analysis.Monitors revenue and expenses for departmental or unit accounts, ensures budgetary control and compliance with funding and reporting requirements, university policy, and standard accounting procedures.Prepares Excel Spreadsheets utilizing advanced functions.Assists in audits and prepares audit work papers.Reconciles balance sheet accounts, cash, general ledger, and payroll transactions.Answers policy and practice questions for assigned area of responsibility.Prepares intricate journal entries and other accounting transactions for entry into a financial application.Decides proper handling of financial transactions; approves transactions within designated limits.Monitors compliance with generally accepted accounting principles and university regulations.Keeps informed by researching and evaluating appropriate professional and related legal literature as assigned.Provides accounting related training to campus and University personnel.

Assist with preparation of annual Agency-wide budgets; to include revenue and expense budgets at the program, division, and organization level for A New Leaf and any partner agencies. Responsible for preparing quarterly budget to actual comparisons of revenues and expenses by program, division, organization, or any other format requested. Assists the Director of Budgets and Grant Administration or other Finance Leadership with the preparation of ad hoc budget or actual reports or analyses.Prepares monthly and quarterly billings to funder agencies under grant agreements and contracts by gathering information from the general ledger, collecting appropriate back up documentation, preparing billings using forms provided by the funder agencies, preparing invoices, submitting the billings (email, mail, or hand-delivery), providing follow up information to funders, and managing the receipt of the funds. Monitor amounts billed by line item against the grant and contract budgets. If it does not appear that budget line item allotments will be fully expended under the grant agreements and contracts, responsible for notifying the Director of Budgets and Grants or other appropriate individual in a timely manner.Oversees the completion and submission any monthly, quarterly, or annual financial reports required under grant agreements and contracts in conjunction with the Accounts Receivable/Billing Specialist. Submits required monthly, quarterly, or annual performance reports on time and as directed under the grant agreements and contracts. Copies of the reports, along with proof of submission, are filed on LeafPoint in the proper Reports folder.

•Secure revenue by verifying contracts, generating invoices, and posting receipts.•Analyze client receives to ensure the match billing systems and client contract terms.•Setup, maintain, and organize billing systems and files; update and make changes as needed.•Perform account reconciliations; investigate and resolve any irregularities or inquiries.•Performs general support tasks included but not limited to processing mail, answering phone lines, and maintain appropriate office supplies.•Support and assist with accounting processes related to financial management, month end/quarter end close cash reporting, and financial analysis.•Serve as backup for all duties performed by Financial Operations Associate, Accounts Payable.

• Prepares budget proposals and recommendations and establishes budget control system for controlling expenditures; controls expenditures in accordance with budget allocations; recommends equipment and resources for function/program.• Assists faculty or research staff with pre- and post-award grants and contracts processes, including budget preparation.• Provides work direction and oversight over the activities of assigned staff or student workers.• Assists with the hiring of assigned staff.• Monitors or oversees the monitoring of a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action.• Manages the processing of travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.• Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends or implements action to be taken.• Coordinates internal and external audits, and prepares audit documents for payroll reconciliations, pcards, and financial records.• Coordinates the processing of personnel searches and hiring, faculty promotion and tenure processes within the department, and maintains personnel files consistent with University policies and practices.• Performs or manages all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for human resource staff members.• Assists with or oversees coordination and development of course schedule, text book ordering, and classroom scheduling.• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.

•Timely and accurate processing of department service and supply orders; creation of the appropriate purchase documents using the University’s online financial system.•Prepares or verifies and encodes requisitions, invoices, purchases, receipts, ad hoc invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; approves transaction documents within designated limits. •Submits invoices in a timely manner to Accounts Payable.•Maintains operational transaction logs; balances and reconciles special logs with university system; verifies accuracy and completeness and makes necessary adjustments.•Contacts department personnel, account representatives, vendors or other appropriate personnel regularly to resolve problems; keeps all parties informed and serves as a reference source; composes correspondence of technical nature pertaining to assignments.•Learns and maintains knowledge of applicable University accounting systems, processes, policies and procedures.•Coordinates the activities of subordinates.•Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached.•Reviews computer reports to identify and trace sources of error; makes necessary corrections.•Prepares a variety of straightforward special and recurring accounting-related reports, summaries, financial statements, statistical reports and reconciliation.•Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required.

•Processed cash receipts, checks, ACH payments, and incoming wire transfer payments in compliance with financial policies and procedures.•Performed day-to-day financial transactions, including verifying, classifying , computing, posting and recording accounting data.•Prepared bills, invoices, and bank deposits.•Reconciled the general ledger to ensure that all payments were accounted for and properly posted.•Verified discrepancies and resolved client’s billing inquiries.•Facilitated payment of invoices due by sending weekly bill reminders and contacting clients.•Generated financial statements and reports detailing accounts receivable status.

• Responsible for interpreting open-ended and other specify responses to survey questions through the Consumer Mail Panel, CATI, IVR, In-Person, Ad-Hoc, and Internet Studies.• Communicated daily with cross-functional teams throughout the study field.• Pulled data on a daily basis using the Unix system, Mainframe, Workbench, Excel spreadsheets, dimension files, and imported data into Ascribe software.• Prepared structured code frames for the vendor which included adding, merging, netting, and building codes.• Provided vendor with information relative to coding study (i.e. study title, field dates, quota, concepts, questions to be coded, and frequencies for adding codes, etc.).• Completed a thorough quality checking report once the coding had been completed by the vendor.• Provided a final code frame for review and approval, verbatim report in Excel, and cross-tab report in Excel to client services.• Utilized Microsoft Excel to run frequency reports.• Maintained a given budget on projects resulting in repeated customer satisfaction.• Performed quality assurance on projects leading to improved accuracy and efficiency.• Work with external teams in solving discrepancies in survey data. • Prepared final edits including card location, column location, and code value assignments.• Provided final coded data files to tabs specialist.

• Responsible for interpreting open-ended and other specify responses to survey questions through the Consumer Mail Panel, CATI, IVR, In-Person, Ad-Hoc, and Internet Studies.• Communicated daily with cross-functional teams throughout the study field.• Pulled data on a daily basis using the Unix system, Mainframe, Workbench, Excel spreadsheets, dimension files, and imported data into Ascribe software.• Prepared structured code frames for the vendor which included adding, merging, netting, and building codes.• Provided vendor with information relative to coding study (i.e. study title, field dates, quota, concepts, questions to be coded, and frequencies for adding codes, etc.).• Completed a thorough quality checking report once the coding had been completed by the vendor.• Provided a final code frame for review and approval, verbatim report in Excel, and cross-tab report in Excel to client services.• Utilized Microsoft Excel to run frequency reports.• Maintained a given budget on projects resulting in repeated customer satisfaction.• Performed quality assurance on projects leading to improved accuracy and efficiency.• Work with external teams in solving discrepancies in survey data. • Prepared final edits including card location, column location, and code value assignments.• Provided final coded data files to tabs specialist.

• Responsible for sample selection and consultation for various marketing research projects.• Attended daily planning meetings to obtain study information for CMP and RDD sampling.• Arranged unformatted data in the Unix system.• Responsible for interpreting open-ended and other specify responses to survey questions through the Consumer Mail Panel, CATI, IVR, In-Person, Ad-Hoc, and Internet Studies.• Daily interaction with outsourcing vendors, project directors, client services, data consistency contacts, study directors, and tabs specialists throughout the study field.• Pulled data on a daily basis using the Unix system, and Mainframe.• Prepared structured code frames for the vendor which included adding, merging, netting, and building codes.• Responsible for coding open-end and other specify responses. • Completed a thorough quality checking report once the coding had been completed by the vendor.• Provided a final code frame for review and approval, verbatim report in Excel, and cross-tab report in Excel to client services.• Prepared final edits including card location, column location, and code value assignments.• Provided final coded data files to tabs specialist.

• A/R.• A/P.• Transferred and processed securities.• Provided customer service for securities status and responded to broker inquiries. • Responsible for troubleshooting and proofreading for correct registration of securities.• Analyzed correspondence and legal documents.• Received and accounted for all incoming shipments of securities and dividend checks.• Investigated and resolved problems involving deliveries of securities and provided adequate solutions.• Updated inventory records of checks and securities for quarterly audit reports.• Routed and distributed financial reports in a timely manner.• Prepared securities for shipment.• Assessed quality and control procedures for Processing Specialists.• Investigated fraudulent check issues.• Examined and resolved complex stock and dividend complaints.• Prepared status reports and volume analysis.

• Filing• Faxing• Copying• Docket• Mailroom Operations