- Plan and implement a wide range of marketing activities, ensuring consistency of corporate branding, messaging and identity, including client relations, media/public relations, social media, and internal and external communications.- Monitor market trends/competitors to develop effective marketing communications strategies.- Grow and maintain comprehensive marketing/communications/public relations contact database; researching target markets and clients.- Responsible for the management/production of public relations activities, including serving as a contact for media requests and coordinating responses, and the writing and distribution of press releases, handle media inquiries, track/disseminate the firm’s media coverage.- Assist in publicity work for major events and activities.- Generate publicity that support the firm’s brand to outlets such as business journals, industry magazines, local newspapers, etc.- Maintain and execute an internal communications program to facilitate information sharing within the firm; inform and involve the principals, senior leadership and technical staff regarding marketing efforts such as internal emails, employee spotlight and core value award winner write-ups, marketing videos, etc. to keep employees engaged and connected to leadership. - Co-create content strategy for the company’s intranet site, coordinating with senior management to compile and finalize all material with a focus on driving engagement, and reinforcing the firm’s culture- Maintain and monitor social media accounts for external corporate communications, including creating and posting approved content to various social media platforms.- Actively contribute to and initiate on-going marketing initiatives such as, submissions of industry award call-for-entries; quarterly news advisories; interviewing, writing, and editing for collateral materials; article writing for trade publications, Vaughn’s quarterly newsletter, and the company website.

- Responsible for firm-wide RFQ/RFP, SOQ, and any other proposal/qualification, support as needed. - Responsible for working with principals, senior staff, and the marketing team to design, write and produce proposals, presentations and any other marketing collateral with firm-wide branding standards.- Plan and participate in strategy planning sessions.- Coordinate with A/E team’s marketing coordinator and/or principals to coordinate and manage items needed for design-build proposals. - Research and identify relevant experience and qualifications to create compelling proposals.- Proofread & copy edit written material to use in proposals.- Develop interview materials such as PowerPoint presentations, leave-behinds, etc. - Maintain, understand, and continue learning Vaughn’s portfolio of work, practice areas, and firm capabilities.- Maintain resources & information systems (Cosential); update project information, resumes and image libraries. - Coordinate with the Content Manager any material to add or update in Cosential or Qvidian.- Maintain the Knowledge Base and Marketing Drive with any new or updated items. - Manage multiple assignments under deadline pressure.- Assist proposal’s manager with any other marketing tasks. Provide support for other marketing team members.- Familiarity and continual learning of Adobe InDesign, Adobe Photoshop, Adobe PDF, Cosential, Qvidian programs and systems.- Write Employee Spotlight and Core Value Award articles for the company newsletter.

Prepare proposals and qualification submissions for a wide variety of A/E design projects Work with Principals and senior staff to produce proposals and presentations, including the research, design and production of all materials in alignment with firm-wide brand standardsParticipate in strategy/planning sessions and coordinate with both the project team and other firms Identify relevant experience and qualifications to create targeted, compelling proposals Maintain knowledge of corporate portfolio of work, practice areas, and broad firm capabilitiesExperience with government procurement processMaintain resources and information systems, including ordering promotional items, updating project documentation, resumes, and image libraries Manage multiple assignments under deadline pressure

Oversee daily office operations for an office of 9 employeesWork closely with Human Resources to train and orient new employees on office policies, procedures & equipment. Maintain confidential personnel files composed of annual performance reviews and salary dataUpdate and manage the customer database and mailing listManage correspondence and handle customer inquiriesCoordinate department logistics to increase company efficiencyProcess POs/Invoices to ensure prompt payment of vendorsManage office petty cash and maintain recordsCoordinate procurement of all office supplies and stationary

Managed office operations and proceduresCoordinated correspondenceReviewed and approved all supply requisitions.In charge of accounts payable & receivablePrepared quarterly and annual reportsMaintained customer, advertiser and supplier databases

Managed office and daily operations (invoicing, ordering supplies, employees)Managed all interactions with dealers, customers, and suppliersScheduled all meetings and appointments

Planned and implemented public relations campaigns Organized press kits for various media eventsCoordinated event for

Responsible for building and maintaining relationships with customers Responsible for promoting other products and lines of servicesAssisted customers with auto insurance policy changes