 Preparation and consolidation of donor financial reports for the location, meet therequirements for regular reporting set by the donor, ensuring completeness, timeliness andaccuracy. Support the budget preparation and budget review efforts through provision ofinformation during the budget preparation and review processes. Prepare monthly and quarterly financial reports and ensure they are submitted on time. Reconcile bank statements on a monthly basis. Support the Finance Manager in cash planning through preparation of monthly calldowns. Support the Finance Manager in ensuring that project finance policies and proceduresare understood by all field staff. Monitor project budget lines and ensure spending is within the budget. Facilitate availability of cash for activities through maintaining a petty cash system. Reconciliation of the Revolving Loan fund on a monthly basis. Track all staff accountabilities and communicate for recovery on defaults sent to HRpayroll system. Accuracy and adequate documentation and approval of financial expenditure beforeprocessing. Payment of Incentive staffs salaries and casual wages as per their due dates

 Entering petty cash transactions in the Accufund accounting system. Follow up on the submission of travel expense reports (TR’s) to ensure that advances are retired and entered into the Accufund system on timely basis. Share Advance Account balances with staff members on a monthly basis, and draw members’ attention in situations where advances are overdue. Maintain and update inventory register In close collaboration with the IFDC Kenya Finance & Administration team, manages day-to-day accounting, invoicing, payroll, cash management and internal financial reporting. Preparation of Staff Payroll and consultancy requests, review and monitor consultancy contracts prepared by Human Resources. Ensure that all Statutory payments are remitted within stipulated deadlines .i.e. NSSF,NHIF,NITA,HELB,SACCOS and others Handle accounting transactions , review, to ensure that documentation is complete as per the IFDC procedures, and process all financial transactions in the Accufund accounting system on a daily basis, and draw cheques for payments. Take into account statutory requirements, such as VAT and withholding tax in processing transactions and compile the necessary reports on a timely basis. Maintain a systematic filing system with clear labeling, where all vouchers will be filed after scanning and electronically forwarded to the IFDC office in Headquarters Alabama USA Support project staff posted in ESAFD in approval processes, sharing and filing of documents, including contracts. In collaboration with the Grants Manager and other relevant project staff, monitor contractual obligations Assist the Project Leader and the Regional Agribusiness Coordinator in preparing and submitting reports to the donor and to IFDC in a timely manner. Monitor leave requests from project staff and inform all team members about absences.

• Assist project manager in preparation and review of grant budgets and monitoring to ensure compliance with donor requirements.• Prepare accurate quarterly and annual financial reports and ensure they are timely as per requirements.• Participate and guide preparation of project budget based on set guidelines.• To be the custodian of accurate asset register of various assets of the Project• Verify all payment requests by staff and ascertain the availability of funds in the project account• Process staff Travel Advances and Field Imprests in accordance with the Plan international travel Policy guidelines• Ensure timely travel expense reports by ensuring they are expensed correctly to the appropriate expense codes and cost centers.• Ensure staffs are given copies of the final calculations of their travel expense claims being posted to their personal account• Daily communicate with staff, advising the status of their personal accounts and address staff questions• Review proposal budgets.• Ensure that financial statements are timely dispatched to donors• Responsible for all aspects of accounting for project.• Assist in ensuring organizational compliance with donor regulations• Preparing cheques for payment of Project’s obligations after verifying that expenses were incurred solely for organizational activities and that adequate back up documentation has been attached.• Ensuring timely funding of the Project by submitting timely funding requests to the offices in charge.• Booking of the entire Project’s expense data and staff advances using the Voucher Interface Software and posting them to the accounting system.• Strengthening the systems of internal controls to safeguard the organization’s resources.• Preparing Project Cash flow statements and reviewing them on monthly basis.

• Daily update of the factory cash book. • Payments of the Factory Tea growers.• Arranging and payment of Factory suppliers. • Arranging &Payment of payroll of Factory employees (over 300). • Monthly returns for NSSF, NHIF, PAYE, SACCO’S and other deductions. • Monthly Factory Cost & Financial analysis. • Preparation & Forecasting of Factory annual Budget.• Overseeing finance management and reporting the same to the project manager.• Preparation and administration of staff payroll.• Handling of Project petty cash of Ksh 100,000 and ensuring its proper use and accounting. • Proper recording, filing, storage and of company files of creditors, Fixed assets, and any Other confidential documents. • Cash and Bank Reconciliation.