Erika Rubert Email & Phone Number

Boston, MA, US

Lexington, Massachusetts, United States

• Contributed to the redesign of the Cashflow / Forecasting process by implementing banking integration directly into reporting, including real time currency conversions
• Optimized the integration of ADP Workforce (Gli) with SAP, automating payroll uploads to the General Ledger and reducing manual errors
• Rapidly assimilated into the Month End close and reconciliation process, identifying inefficiencies and refining SOPs for enhanced accuracy

• Achieved a 32% reduction in warehousing overhead costs by conducting a transportation network optimization initiative, eliminating six redundant 3PL warehouses
• Increased quarterly revenue by $30k by refining client contract renegotiation practices and unifying Operations and Accounting efforts to eliminate duplicated tasks
• Coordinated the disposal of $1 million in outdated equipment & inventory, recovering $500,000 in salvage value and reducing storage costs by 15%
• Developed and implemented comprehensive policies for asset capitalization and depreciation, ensuring compliance and reducing audit adjustments by 25%
• Spearheaded ERP transition to MS Dynamics, unifying data & operations from six separate divisions / companies

• 15% decrease in overdue vendor payments by developing comprehensive payment plans and strategies
• Optimized depreciation schedules for a $5 million asset portfolio, resulting in a 10% increase in financial reporting accuracy
• Streamlined the depreciation calculation process, reducing manual errors by 20% and saving 50 hours annually in data reconciliation
• Created multiple custom flux analysis & auditing reporting programs to assist with open payables tracking, and auditing reference fields to confirm proper tie back to PO
• Led the rebuilding of the chart of accounts within the general ledger, to align with the company's new matrix business model
• Ensured GAAP compliance and data integrity in financial close activities

• Led a team of six in managing high-volume transactions across Accounts Payable, Accounts Receivable, Billing, and Accounting Operations
• Executed a complete overhaul of the AP Vendor Management process, building a comprehensive database within the ERP system
• Increased efficiency by 20% by using flux analysis to create an AP Dashboard in Excel for Vendor Invoice tracking & other KPIs
• Eliminated 80 hours/week of filing plus an additional $18k+ / year in supplies by establishing a paperless job management and billing submission process
• Reduced the company downtime from 5 to 2 days while processing monthly inventory reconciliation for approximately 120 banking clients, including custom reporting for bank upload
• General Accounting: Reconciling cash subledgers, journal entries, close revenue, and expense accounts review, presenting findings to stakeholders, highlighting actionable recommendations

• Developed training materials and methodologies around varying processes and technologies related to Order Processing, P2P, Fixed Asset & depreciation procedures, AP Vendor Management and Supply Chain Operations
• Streamlined inefficient physical inventory procedures to align with job costing as relates to accounting needs
• Worked in tandem with corporate accounting department and IT to sustain platform integration with multiple third-party outside warehousing facilities
• Recognized revenue opportunity to capitalize on inbound freight costs upwards of $100k by rolling into sales orders upon billing

• Facilitated implementation programs to provide structure for client and vendor integrations, reducing onboarding time by 30%
• Managed the company’s largest high-profile clients and projects simultaneously, achieving a 95% client satisfaction rate
• Training & Development of all systems users on ERP, MS Office applications, & ecommerce platforms; including creation of training documentation