Solid experience in national and multinational companies supporting presidents and directors.Management of advisory services to the Presidency and the Executive Board in the execution of administrative tasks, organization of agenda, appointments, contacts, maintenance of the office infrastructure, services and facilities, optimization of time and resources available to executives. Ability to negotiate with suppliers and support the management of contracts, control of various payments such as: despach riders, post office, printings, copies, purchase of office supplies and expenses in general, aiming at reducing costs. - Coordination of national and international flights, hotels reservations, shuttle services, consular visas and travel insurance, for executives, groups of customers and employees for participating in national and international meetings, fairs and events.- Obtaining foreign currencies for executive travelers, expenses report and reimbursement reports.- Support and accomplishment of departmental budgets. Knowledge in the administrative and financial demands necessary for the operation of the office, for a good conduct of the daily activities for the businessComplementary Courses:- 2019 - Human and Strategic Leadership in the Executive Secretary - Pepita´s Secretaries Group - November (8 hours)- 2019 - Emotional Intelligence Journey in Iguassu Falls, PR, Pepita´s Secretaries Group - November (3 days)- 2019 - Emotional Intelligence Journey in Santiago, Chile - Pepita´s Secretaries Group - September - (1 week)- 2019 - Expo SEC - September (8 hours)- 2019 – FISEC (International Secretaries Forum) – SP - August (8 hours)- 2019 - Secretaries Group - Jully (8 hours)- 2019 - Effective Communication and Active Listening in the Executive Secretary - Pepita´s Secretaries Group - July (8 hours)- 2018 – FISEC (International Secretaries Forum)– RJ – November (8 hours)- 2018 - Emotional Intelligence Journey in New York, USA - Pepita´s Secretaries Group - August (1 week)- 2016 – Negociation (FGV) – 8 hours- 2002 - Customer Service – SEBRAE - 8 hours- 2001 - Total Quality (Valeo) - 8 hours- 2001 - ISO 14001 (Valeo) - 8 hours- 2001 - 5 S – (Valeo) - 8 hours- Office/SAP/OracleProfile Complements: Self-starter, confident, dynamic, pre-activity, teamwork minded, result oriented, problem solver seeks, pleasant, creative, easy adaptation in new environments, ability to work with flexibility, good sense of humor, calm, patient and discreet personality.
Centria Partners
View- Website:
- centriapartners.com
- Employees:
- 15
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Office ManagerCentria PartnersState Of São Paulo, Brazil
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Office ManagerCentria Partners Feb 2024 - PresentSão Paulo, Brasil-Implementation of the Omie financial system.- Responsible for the company’s accounts payable, receivable and Cash Flow.- Issuance of service invoices through the São Paulo City Hall.- Organization of partners' schedules, meeting bookings, and room reservations.- Support for travel logistics: booking flights, hotel reservations, travel insurance, foreign currency purchases, and travel reimbursements.- Procurement of office supplies and other materials, ensuring smooth office operations with a focus on cost reduction.- Hiring service providers for office repairs, renovations, and layout changes.- Management of service provider contracts (e.g., IT, printers, cleaning, building maintenance).- Issuance of management fee invoices through the São Paulo City Hall.- Vacation management.- Events -
Office ManagerSpectra Investments Dec 2019 - Jul 2023São Paulo, São Paulo, Brasil- Organization of all partner´s agendas, meeting schedules, room reservations.- Support travel logistics, purchase of air tickets, hotel reservations, travel insurance, purchase of foreign currency, travel reimbursements.- Purchase of all office supplies and other supplies for the perfect functioning of the office with a focus on cost reduction.- Hiring discussion of services for repairs and renovations in the office, changing layout.- Responsible for contracts for service issues such as IT, printers, cleaning, conservation and maintenance of the property.- Issuance of invoices for the fund management committee.- Processing company bills and expenses.- Hiring and termination of employees, enrollment in medical and dental benefits, vacation management.- Scheduling interviews for hiring.- IT equipment management, procurement of new equipment.- Scheduling medical appointments.- Requesting medical and dental reimbursement.-Responsible for organizing monthly lunches with investors and team happy hours.-Led the coordination of the Spectra Private Market, involving 800 participants from the financial market, and the Annual Meeting, with the participation of 200 individuals.-Managed the selection, negotiation, and oversight of vendors, staying abreast of market trends in the events and CX industry, catering, gift suppliers, and decoration companies.-Managed the financial aspects of the entire event. -
Bilingual Executive SecretaryHoriens Risk Advisors Mar 2009 - Sep 2019São Paulo E Região, Brasil- Exceptional organizational skills and ability to multitask on demand.- Support and reception of national and international visitors- Coordination of national and international flights, hotels reservations, shuttle services, consular visas and travel insurance, for executives, groups of customers and employees for participating in national and international meetings, fairs and events. - Cost reduction negotiating with the airline companies.- Obtaining foreign currencies for executive travelers, expenses report and reimbursement reports.- Administration and management of the corporate credit cards used by executives. - Organizing and controlling of archive referring documents of company and department.- Handling of national and international calls, as well as, correspondences.- Make decisions regarding short-term priorities.- Effective written/verbal communication and organization- Organization of executive agenda´s.- Intranet as support tool for the executive’s and department’s needs. - Responsible for registering contacts- Issuing of national and international documents by courier.- Prepare national and international conference calls.- Quotation and Purchasing office supplies in order to reduce costs.- Preparation of reports and commercial letters.- Responsible for department payments in Oracle system. - Organization of dispatch riders.- Event organization with insurance companies, including lunches, happy hours, strategic meetings, and annual gatherings both within and outside São Paulo.- Selection, negotiation, and management of vendors, event spaces, hotels, catering, gift suppliers, and decoration companies, with a focus on staying updated on market trends in the events and CX industry.- Financial management of the event. -
Office ManagerCj Consulting & Partners Nov 2007 - Jul 2008São Paulo E Região, Brasil- Organize and maintain a file of all company-related documents.- Screening of national and international calls.- Assist in welcoming national and international visitors.- Responsible for the overall functioning of the office, acting in facilities management.- Responsible for the pantry team, cleaning, and courier services.
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Bilingual Executive SecretaryCunningham Lindsey Jul 2006 - Jan 2007São Paulo E Região, Brasil- Screening of national/international phone calls and correspondence.- Organizing and maintaining a file of all documents related to the company and the department.- Calendar management, including scheduling, meetings, lunches, and dinners with internal, external clients, and suppliers.- Creating revenue forecast spreadsheets and other related tasks.- Obtaining quotes and purchasing office supplies, aiming for the lowest cost for the company.- Administration and management of corporate credit cards used by the board of directors and management. -
Bilingual Executive Secretary - TemporaryNovartis Biociências Apr 2006 - Jul 2006- Organize and maintain a file of all documents related to the company and the department.- Handling of national and international calls, as well as, correspondences.- Manage the executive's schedule, including scheduling and canceling meetings, lunches, and dinners with internal, external clients, and suppliers.-Coordinate coffee breaks for team meetings.- Process department expenses using the SAP system.- Assist in welcoming national and international visitors.- Plan and organize national and international travels, request air tickets, make hotel reservations, obtaining consular visas and shuttle service.- Request foreign currency for overseas trips and oversee the expense reporting process, as well as reimbursement requests.- Obtain quotes and purchase office supplies, aiming for the lowest cost for the company. -
Bilingual Executive AssistantNoronha Advogados Apr 2005 - Feb 2006São Paulo E Região, Brasil-Screening of national and international calls.-Recording lawyers' fees (Time Sheet) in billing systems in DOS and Tedesco.-Organizing and conducting events, lectures, and workshops.Managing the executive's calendar, scheduling and rescheduling meetings, lunches, and dinners with internal and external clients and suppliers.-Supporting and welcoming national/international visitors.-Organizing files and documents in general.-Registering contacts. -
Temporay Bilingual Executive SecretaryProteus Consultoria De Si Dec 2004 - Mar 2005São Paulo E Região, Brasil- Assist in welcoming national and international visitors.- Organization of all directors' agendas, meeting schedules, room reservations.- Support travel logistics, purchase of air tickets, hotel reservations, travel insurance, purchase of foreign currency, travel reimbursements.- Organization of corporative events.
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Temporary Executive AssistantRevista Seleções Mar 2004 - Apr 2004São Paulo E Região, Brasil- Handling of national and international calls, as well as, correspondences. - Assist in welcoming national and international visitors.-Registering contacts.-Organizing files and documents in general.
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Temporay Bilingual Executive SecretaryCb Richard Ellis Aug 2003 - Nov 2003São Paulo E Região, Brasil- Assist in welcoming national and international visitors.- Organization of all directors' agendas, meeting schedules, room reservations.- Support travel logistics, purchase of air tickets, hotel reservations, travel insurance, purchase of foreign currency, travel reimbursements.- Organization of corporate events. -
Temporary Executive AssistantSyngenta Jan 2003 - Jul 2003São Paulo E Região, Brasil-Managed executive email correspondence.-Took responsibility for planning and organizing the Information Security Workshop in Guatemala.-Provided support in the planning and monitoring of the department's budget.Prepared letters and memoranda on matters related to the department.-Proficiently managed the executive's schedule, including scheduling and rescheduling meetings, lunches, and dinners with internal, external clients, and suppliers.-Assisted in welcoming and hosting both national and international visitors.-Utilized the Intranet as a valuable tool to support the executive and departmental needs.- Organized and maintained general files and documents.Developed and prepared PowerPoint presentations for meetings.-Facilitated travel arrangements, including requesting air tickets, hotel reservations, and both domestic and international vehicle rentals.-Handled foreign currency requests for overseas travel and effectively managed the expense reporting process, including reimbursement requests.-Coordinated events among executives, directors, internal and external clients, such as breakfasts, lunches, dinners, workshops, and general presentations.Efficiently administered and oversaw the use of corporate credit cards by the director.-Maintained meticulous control over the executive's personal files and all documents related to the company and the department.-Expedited document shipments via national and international courier services. -
Temporary Executive AssistantLiberty Seguros Brasil Aug 2001 - Sep 2001São Paulo E Região, Brasil-Executive calendar management.-Supporting and welcoming national/international visitors.-Expedited document shipments via national and international courier services.- Organized and maintained general files and documents. -
TraineeValeo Lighting Systems Jan 2001 - Jul 2001São Paulo E Região, Brasil-Implemented and applied Quality methodologies (PDCA, 5S, and Total Quality).-Entered purchase orders into the Kanban system.-Coordinated and developed administrative tools and tasks with the objective of optimizing costs and improving quality. -
Bilingual Executive AssistantDresdner Bank Ag Jan 1997 - Dec 2000São Paulo E Região, Brasil-Screening of national and international calls.-Supporting and welcoming national/international visitors.-Executive calendar management.-Requesting foreign currency for executive travel and overseeing the reimbursement process (national/foreign currency).-Dispatching documents via national and international courier services.-Administration and management of corporate credit cards used by the board and management.
Frequently Asked Questions about Erika Fuchs
What company does Erika Fuchs work for?
Erika Fuchs works for Centria Partners
What is Erika Fuchs's role at the current company?
Erika Fuchs's current role is Office Manager.
What schools did Erika Fuchs attend?
Erika Fuchs attended Unip, Capital School Wales, Colégio Lapa.
Who are Erika Fuchs's colleagues?
Erika Fuchs's colleagues are Gabriel Saurin, Luís Guilherme Uliana, Gabriel Penteado, Clara Asse Moreira, Gustavo Rigueira Mourão, Pedro Pizzolato, Felipe Guimarães.
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Erika Fuchs
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Erika Fuchs
Bom Jesus Dos Perdões, Sp
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