As an Executive Assistant, responsibilities include managing complex calendars and schedules for a Vice President while being a team lead, creating and managing travel itineraries, filing expense reports, coordinating team activities, managing team space, and providing strategic support to the business cycle.• Manage complex calendar and scheduling for a Vice President, ensuring efficient time management and prioritization.• Lead a team of 26 Executive Assistants, providing guidance, mentorship and support to ensure optimal performance.• Create and manage intricate domestic and international travel itineraries, ensuring seamless travel experiences.• Complete and file expense reports accurately and promptly.• Coordinate and drive team activities, including staff meetings, agenda preparation, all-hands meetings, off-sites, managing budgets and team social events.• Manage and organize team space, including overseeing moves and reconfigurations to maintain an efficient workspace.• Serve as a business partner, providing strategic, proactive, and thoughtful support to align with the business cycle.

As the Administrative Support Lead, responsibilities included providing complex administrative support, managing office staff, restructuring office operations, organizing departmental meetings, maintaining patient charts, and bridging the gap between faculty and staff.• Provided comprehensive administrative support to the Chief of Molecular and Human Genetics, including meeting coordination, time management, correspondence, KPI report generation, travel arrangements, and expense reimbursement processing.• Managed office staff for the Section of Human Genetics, including performance evaluation preparation, staff recruitment, and training.• Restructured office operations to enhance efficiency and streamline processes.• Organized and facilitated departmental meetings, ensuring smooth execution and follow-up.• Maintained patient charts, preauthorized testing, and processed clinic paperwork with accuracy and attention to detail.• Served as a liaison for faculty and staff, fostering effective communication and collaboration.

Provided executive-level administrative support to the CEO and Executive Senior Management Team, coordinated the recruitment and orientation of new physicians, and served as a liaison to hospital administration, outside medical groups, and internal personnel. • Provided executive-level administrative support to the CEO and Executive Senior Management Team, including calendar management, presentation preparation, meeting coordination, and KPI reporting on physician performance.• Coordinated the recruitment and orientation of new physicians, including organizing itineraries, making travel arrangements, and scheduling all meetings.• Led project management and coordination for the Annual Meeting, physician evaluations, surveys, and the company-wide employee spotlight campaign.• Served as a liaison to hospital administration, external medical groups, and internal personnel, facilitating effective communication and collaboration.